Sell Out The Show.
We'll Run The Backstage.
Stop drowning in vendor COIs, artist flight itineraries, and ticketing emails. Our fully managed Virtual Assistants handle the massive administrative logistics behind live events and festivals so you can focus on the attendee experience.
Summer Vibes Fest '26
Live Ops
Tickets Sold
12,450 / 15K
Vendor COIs
42 / 45 cleared
Headliner Flight Landed
Ground transport dispatched by VA.
Ticketing Inbox Zero
14 refund requests processed by VA.
Food Truck Load-In Maps
Emailed to all vendors • Pending 3 views.
"Your VA is handling the admin. You're handling the show."
VAs Proficient in Your Event Tech Stack
Festival Operations Support
Delegate the chaotic logistics of live event planning to our managed remote experts. Protect your peace of mind and your profit margins.
Artist Advancing
Coordinating directly with talent agents. Gathering technical riders, booking flights/hotels, organizing ground transport, and finalizing stage plots for your production team.
Vendor & Sponsor Admin
Chasing food trucks and sponsors for Certificates of Insurance (COIs) and permits. Distributing load-in maps, Wi-Fi credentials, and power requirements.
Ticketing Customer Support
Managing the attendee inbox. Processing refunds via Eventbrite or Tixr, answering FAQs about bag policies, parking, and gate times, and managing VIP guest lists.
Marketing & Social Media
Formatting "Lineup Dropping Soon" graphics in Canva. Scheduling Instagram/TikTok posts, updating website FAQs, and sending hype emails via Mailchimp.
Volunteer Coordination
Processing volunteer applications, collecting digital waivers, building shift schedules in Google Sheets, and dispatching pre-event training materials.
Run of Show (ROS) Formatting
Taking your messy notes and transforming them into meticulous, minute-by-minute Run of Show documents. Formatting and distributing callsheets to all crew members.
The Run of Show
A fully managed hiring process. Get your backend sorted before doors open.
The Rider
Submit your event scale, software stack (Eventbrite, Asana), and admin bottlenecks.
Soundcheck
Your Dedicated PM aligns on your strict communication SOPs and workflow.
Doors Open
The PM manages vetted experts to handle emails, artist flights, and data entry flawlessly.
Payout
Pay strictly for the hours worked. The PM's management and QA is entirely free.
The VIP Upgrade
Why top festival organizers abandon traditional freelancer platforms for Sagedoer.
General Admission (Traditional)
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Extractive Fees
You lose your event budget to up to 40% in hidden platform markups. -
Micromanagement Trap
You are forced to QA ticketing emails and manage the freelancer yourself during crunch time. -
High Turnover
If they quit right before the festival, you have to scramble to hire someone new.
Sagedoer VIP Access
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0% Hidden Fees
Pay strictly for pure hours worked. Keep your production budget intact. -
Dedicated PM Included
Your single point of contact. We supervise the admin team completely free. -
Seamless Substitutions
If a VA is out, we handle internal replacements to ensure zero event downtime.
Transparent Pricing
No setup fees. No platform markups. Maximize your event's profitability.
Pre-Production Support
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager
- Free management supervision
- Zero setup or onboarding fees
Full-Time Ops
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for pure working hours
- Dedicated Project Manager
- Free management supervision
- No monthly membership charges
Producer's FAQs
Can they manage our ticketing platform?
What happens during the actual event days?
Who manages the VA's daily workload?
Ready for the Main Stage?
Stop drowning in logistics. Partner with Sagedoer to scale your festival operations and deliver an unforgettable show.