Focus on the Couple,
Delegate the Paperwork & Vendors
Outsource vendor inquiries, contract organization, and client follow-up to a specialized VA. Get support during peak season—includes Complimentary Dedicated Supervision.
Complimentary Supervision
We provide a Free Project Manager to audit vendor contracts and ensure all tasks are completed on time.
Peak Season Ready
Instantly scale your administrative capacity to handle high-volume booking and planning periods.
Event Planning Tools
Our VAs are familiar with HoneyBook, Dubsado, and specialized event planning software.
The Wedding Planner's Secret Weapon
We handle the repeatable tasks that keep you tied to your desk.
Vendor Sourcing & Quotes
Researching florists, caterers, photographers, and DJs based on client budget and style.
Contract Management
Organizing vendor contracts, tracking payment deadlines, and noting crucial cancellation clauses.
Client Follow-Up
Sending automated and personalized email reminders to clients regarding homework, RSVPs, or payment.
Dubsado / HoneyBook Admin
Managing client portals, updating timelines, and ensuring all questionnaires are completed.
RSVP Tracking
Handling physical or digital RSVP lists, managing dietary restrictions, and updating headcount reports.
Timeline Drafting
Creating and updating the day-of timeline draft for vendor review and client approval.
Budget Tracking
Entering all deposits, payments, and invoices into your budget spreadsheet to monitor spending.
Guest List Management
Maintaining the master guest list, tracking addresses, and coordinating seating chart details.
Venue Research
Creating comparison spreadsheets for venues, including capacity, availability, and pricing.
Event Planning Software We Master
The SageDoer Difference
Pre-Vetted Talent
We match VAs with experience in the wedding industry's unique administrative demands.
Free Supervision
A Project Manager ensures client communication is prompt and vendor details are flawless.
Client Confidentiality
We use NDAs and secure document sharing to protect sensitive client and vendor information.
Downtime Protection
During your wedding day, our bench can cover emergency admin back at the office if needed.
Transparent Monthly Pricing
Part-Time Support
Ideal for off-season and lead nurturing.
Full-Time Specialist
Essential for peak planning and event season.
How It Works
Share Requirements
Tell us your typical client volume and which software (e.g., HoneyBook) you use.
We Match You
We select a pre-vetted VA from our bench who understands the planning workflow.
Onboarding
We set up portal access and review your client communication templates and SOPs.
Freedom
Your VA executes the admin work. Our PM ensures flawless execution of details.
Frequently Asked Questions
Can they communicate directly with my clients?
Yes. After reviewing your communication style and using your templates, our VAs can send scheduling emails and follow-ups from an email address you provide, maintaining your brand voice.
Do they help on the wedding day?
No. They are remote VAs. Their role is to manage the administrative burden *before* and *after* the event, ensuring you can focus entirely on the couple and vendors on the day itself.
Are they familiar with vendor contract clauses?
They are trained to organize and flag important dates (like due dates for final payment or final headcount) on contracts, but they are not lawyers and cannot negotiate or interpret legal language.
What if I only need support during the busy season (May-Sept)?
Our monthly commitment offers flexibility. You can ramp up to a Full-Time VA for those busy months and scale back down to Part-Time (or pause) when the season slows.
Do I have to share my passwords?
No. We use secure password management tools (like LastPass) to grant access to your Dubsado or HoneyBook portal without ever sharing the raw password.
Ready to Stop Being Buried in Planning Details?
Get a dedicated Wedding Planner VA matched to your business today.
Share Requirements