Streamline the Employee Lifecycle with a
Virtual HR Assistant
Outsource HR admin, onboarding, and compliance paperwork. Match with a specialized VA who reduces your HR workload—includes Complimentary Dedicated Supervision.
Complimentary Supervision
We provide a Free Project Manager to audit documentation accuracy and process adherence.
Compliance Focused
Our VAs understand the critical nature of confidentiality and accurate record-keeping (employee files).
Instant Scalability
Handle sudden hiring surges (mass onboarding) or seasonal staffing increases easily.
Support Across the Employee Lifecycle
We manage the administrative backbone of your HR department.
Onboarding Process
Preparing offer letters, collecting I-9/W-4 forms, and setting up access to your HRIS (Gusto/ADP).
Employee File Management
Digitizing, organizing, and ensuring completeness of personnel files in a secure manner.
Benefits Enrollment Support
Answering basic enrollment questions, distributing materials, and processing forms for insurance/401k.
Recruitment Coordination
Scheduling interviews, sending candidate correspondence, and managing job postings on job boards (Indeed/LinkedIn).
Timesheet Audits
Verifying submitted employee hours against schedules and prepping data for payroll processing.
Offboarding Process
Preparing termination letters, coordinating final paycheck details, and managing equipment returns.
Training Logistics
Scheduling compliance training sessions, tracking attendance, and distributing course materials.
HRIS Data Entry
Updating employee information, address changes, and new hires in your HR Information System (HRIS).
Policy Documentation
Organizing and formatting internal policies and procedure manuals for employee access.
HRIS & Tools We Support
The SageDoer HR Advantage
Pre-Vetted Talent
We select VAs with real HR background experience, not general administrative skill sets.
Free Supervision
A Project Manager is assigned to ensure strict adherence to confidentiality and HR workflows.
Data Security
We use dedicated VPNs, secure remote access, and NDAs to protect sensitive employee information.
Scalability
Flexibly increase support during peak periods like open enrollment or mass hiring.
Transparent Monthly Pricing
Part-Time HR Support
Ideal for startups and growing SMBs.
Full-Time HR Specialist
Dedicated employee lifecycle management.
How It Works
Share Requirements
Tell us your employee count, HRIS platform, and key administrative bottlenecks.
We Match You
We select a pre-vetted VA from our bench who is experienced in HR admin and confidentiality.
Onboarding
We set up secure access to your HRIS and review your internal policies for adherence.
Freedom
Your VA manages the paperwork. Your PM oversees security and quality assurance.
Frequently Asked Questions
Are your VAs trained in specific compliance laws (e.g., FMLA, ADA)?
Our VAs handle the *administrative* tasks related to compliance (e.g., distributing forms, tracking dates). They are not legal experts. We rely on your internal HR department or legal counsel to provide the official policies, which our VA then helps execute.
Can they interact directly with employees?
Yes. They can handle administrative communication, such as reminders about open enrollment deadlines, coordinating benefits paperwork, or answering basic HR questions based on your provided knowledge base.
How do you ensure data security with employee records?
We utilize strict protocols, including dedicated VPNs and controlled user access within your HRIS. Our VAs are trained in PII (Personally Identifiable Information) protection and sign comprehensive NDAs.
Do they help with payroll processing?
They can handle the necessary inputs—like timesheet audits, leave tracking, and new hire data entry—that feed into your payroll system (e.g., ADP, Gusto). They do not approve final payouts.
What is the difference between this and using a PEO?
A PEO (Professional Employer Organization) handles benefits and legal liability. Our VAs handle the *tasks* and *paperwork* that consume your HR team's time. We complement your PEO, we don't replace it.
Ready to Free Up Your HR Manager?
Get a dedicated HR Assistant matched to your team today.
Share Requirements