Focus on Patients, Not Paperwork with a
Medical Virtual Assistant
Reduce burnout and administrative overhead. We deploy HIPAA-trained professionals to handle insurance, scheduling, and intake—monitored by a Complimentary Dedicated Project Manager.
HIPAA Trained
Our pool consists of VAs trained in data privacy and patient confidentiality protocols.
EMR/EHR Ready
Experienced with major platforms like Epic, Cerner, AthenaHealth, DrChrono, and more.
Free Supervision
A dedicated Project Manager oversees your VA's quality and attendance for free.
Improve Practice Efficiency
From the front desk to the back office, your Medical VA handles the tasks that slow your practice down.
Insurance Verification
Verifying patient eligibility and benefits before the appointment to prevent claim denials.
Prior Authorizations
Managing the time-consuming process of obtaining carrier approval for procedures and medications.
Patient Scheduling
Handling inbound calls, confirming appointments, and filling last-minute cancellations to reduce no-shows.
Referral Coordination
Processing outgoing referrals and ensuring incoming referral loops are closed and documented.
Medical Scribing
Assisting providers by transcribing patient encounters into the EHR in real-time or from recordings.
Billing Support
Assisting with claim scrubbing, payment posting, and following up on aging accounts receivable.
Patient Intake
entering patient demographics and history into the system before the visit begins.
Prescription Refills
Triaging refill requests according to protocol and preparing them for provider approval.
Inbox Management
Managing the practice's general email and patient portal messages to ensure timely responses.
The SageDoer Difference
Healthcare staffing reimagined for the modern practice.
Pre-Vetted Pool
We don't recruit from scratch. We select from a bench of VAs with proven medical administrative experience.
Free Project Manager
You get a supervisor to handle attendance, compliance checks, and QA at no extra cost.
Redundant Backup
Patient care doesn't stop. If your VA is sick, we have backups ready to ensure coverage.
Daily Reporting
Receive a clear End of Day report summarizing verifications completed, calls handled, and tasks finished.
Simple, Transparent Pricing
No setup fees. No contracts. Cancel anytime.
Part-Time
20 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Pre-Vetted Medical VA
- ✓ Daily Activity Reporting
- ✓ Time Tracking & Screenshots
Full-Time
40 Hours / Week
- ✓ Free Dedicated Project Manager
- ✓ Dedicated Medical VA
- ✓ Daily Activity Reporting
- ✓ Priority Support
How It Works
Seamless integration into your practice workflow.
Share Requirements
Tell us your specialty, the EMR you use, and the specific tasks you need offloaded.
Match
We select the best-fit expert from our pre-vetted medical pool (usually within 24 hours).
Onboarding
Your Free Project Manager sets up secure access, VOIP lines, and communication protocols.
Freedom
Your VA starts working. You see patients. We handle the admin.
Frequently Asked Questions
Are your Medical VAs HIPAA compliant?
Yes. Our medical VAs undergo training on HIPAA regulations regarding data privacy and security. We also recommend clients sign a Business Associate Agreement (BAA) with us to ensure full compliance on both ends.
How do they access our EMR/EHR system?
Most practices create a user profile for the VA with specific permissions (e.g., read-only or limited write access). Access is typically secured via secure remote desktop or VPN, depending on your IT protocols.
Can they answer patient phone calls?
Absolutely. Using VOIP systems like RingCentral, Dialpad, or 8x8, your VA can act as your front desk receptionist, answering calls, scheduling appointments, and routing clinical questions to your on-site team.
What if I need coverage for multiple time zones?
We can match you with VAs who work your specific clinic hours, regardless of time zone. This ensures your phones are answered and verifications are done during your business day.
What is the role of the Free Project Manager?
In a medical setting, accuracy is critical. The Project Manager monitors the VA to ensure tasks like verification and data entry are being performed correctly, and handles any attendance issues so you don't have to.
Ready to Optimize Your Practice?
Get a dedicated medical support specialist + a free manager for as low as $6/hr.
Share Requirements