Wellness Program Virtual Assistant for Hire

Loved by 150+ Wellness Practitioners

Breathe Easy.
Let a Virtual Assistant Handle the Rest.

From managing client bookings and curating meal plans to nurturing your community. Hire a dedicated wellness VA so you can focus entirely on healing and coaching.

Find Your Match Chat with Us

Proficient in Your Favorite Practice Management Tools

Mindbody
SimplePractice
Acuity Scheduling
Canva
Zoom

Specialized Support for Healing Professionals

Your VA isn't just an admin; they are an extension of your practice's hospitality, handling the backend so you can remain present with your clients.

Client Concierge

Warmly onboarding new clients, managing intake forms, answering queries, and handling appointment scheduling & reminders.

Program formatting

Taking your raw notes and turning them into beautifully formatted meal plans, workout schedules, and Canva workbooks.

Email & Newsletters

Drafting, formatting, and scheduling weekly wellness newsletters in Mailchimp or Flodesk to keep your community engaged.

Social & Community

Scheduling your Instagram posts, replying to DMs, and moderating your private Facebook or Skool wellness groups.

Billing & Invoicing

Following up on failed payments, generating superbills, and keeping your basic bookkeeping beautifully organized.

Retreat Coordination

Managing attendee lists, coordinating travel/venue logistics, and sending out pre-arrival packets for your wellness retreats.

The Sagedoer Difference

A completely managed experience so you can avoid burnout.

Standard Platforms

  • Management Burnout

    You have to assign tasks, check work, and manage the VA daily.

  • Hidden Fees

    Up to 40% in platform markups and monthly subscription fees.

  • Unreliable Talent

    Hit-or-miss freelancers who ghost you or require endless training.

The Smart Choice

Sagedoer Fully Managed

  • Dedicated Project Manager

    We act as your single point of contact, managing the VA's daily output for free.

  • 0% Hidden Fees

    Pay strictly for the flat hourly rate of pure work executed.

  • Internally Vetted Experts

    We assign highly trained professionals who understand wellness businesses.

Your Path to Freedom

A seamless 4-step process to reclaim your schedule.

1

Submit Needs

Share your specific practice requirements with us via Email or WhatsApp.

2

Finalise Strategy

Your Project Manager maps out an operational strategy tailored to you.

3

Expert Execution

Our internal team handles the daily tasks under your PM's supervision.

4

Pay for Output

Billed exclusively for actual working time. Management is 100% free.

Simple, Transparent Investment

Grow your practice without the overhead of an in-house employee.

Part-Time Support

20 Hours Per Week

$7 / hour
Est. $560 USD / Month (4 Weeks)
  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly membership charges
Start Part-Time
Maximum Value

Full-Time Support

40 Hours Per Week

$6 / hour
Est. $960 USD / Month (4 Weeks)
  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly membership charges
Claim Maximum Value

Frequently Asked Questions

Are your VAs familiar with HIPAA compliance?
Yes. We understand the critical nature of patient privacy in the wellness and coaching space. Our VAs are trained on confidentiality best practices and utilize secure, compliant software systems as directed by your practice.
Do I have to train the VA on my specific scheduling software?
Our VAs come pre-trained on popular platforms like SimplePractice, Mindbody, and Acuity. While they will need a brief orientation on your specific business rules (e.g., your cancellation policy), they already possess the technical foundation to hit the ground running.
What is the role of the Project Manager?
Your Project Manager is your primary point of contact. They assign tasks to the VA, ensure quality control, manage deadlines, and handle all internal HR aspects. You get the output of a VA without the headache of managing an employee—and this PM supervision is 100% free.
Can my VA help create wellness content?
Yes! Our VAs are excellent at taking your raw expertise (text, voice notes, bullet points) and formatting it into visually appealing Canva graphics, PDF meal plans, or Mailchimp newsletters.

Ready to Restore Balance?

Offload your admin work to a dedicated team. Book a free consultation and let's discuss how we can support your wellness practice.

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info@sagedoer.com Contact Form