Curate Transformative Experiences.
We'll Handle the Logistics.
Stop losing yourself in spreadsheets and attendee emails. Delegate venue sourcing, travel coordination, dietary tracking, and vendor management to a dedicated Retreat Virtual Assistant—while you focus on holding space.
Proficient in Top Retreat & Travel Platforms
Holistic Behind-the-Scenes Support
From the moment you envision a retreat to the post-event surveys, our VAs handle the complex web of logistics that make magic happen.
Venue Sourcing & Booking
Researching global eco-resorts, negotiating group rates, securing room blocks, and managing contract deposits on your behalf.
Attendee Concierge
Acting as the point of contact for guests. Handling flight arrival times, dietary restrictions, roommate pairings, and waiver collection.
Itinerary & Schedule Design
Building beautiful, branded run-of-show documents for your team and welcoming digital itineraries for your attendees via Canva.
Local Vendor Liaison
Coordinating directly with private chefs, guest yoga instructors, massage therapists, and excursion transport companies locally.
Marketing & Registration
Setting up WeTravel or Retreat Guru sales pages, formatting email newsletters, and managing the early-bird promotional calendar.
Post-Retreat Follow-up
Sending out automated feedback surveys, organizing testimonial quotes, and managing reunion emails to boost your next launch.
Peace of Mind
Zero Burnout
Why Top Facilitators Choose Sagedoer
Retreats are emotional, high-touch investments. We provide a managed infrastructure so you can show up for your clients rested and present.
Flexible Seasonal Scaling
Retreat planning is seasonal. You might need intense support 3 months prior, and minimal support after. Because you pay strictly for hours worked, you can scale up or down instantly without the burden of a salaried employee.
Free PM Quality Control
Missing a dietary allergy or messing up a room block ruins the experience. Your dedicated Sagedoer Project Manager audits the VA's spreadsheets to ensure 100% accuracy before you arrive on-site.
Empathetic Communication
Wellness clients require a delicate, warm touch. Our VAs are rigorously vetted for high emotional intelligence and flawless English, ensuring every attendee feels deeply cared for before they even pack their bags.
The Journey to a Sold-Out Retreat
A seamless delegation process designed for peace of mind.
Share The Vision
Provide your location, dates, and target vibe to your dedicated Project Manager.
Setup & Sourcing
Your VA begins researching venues, building the landing page, and tracking costs.
Concierge Execution
As bookings roll in, the VA handles all attendee questions, dietary forms, and invoices.
Breathe & Bill
Arrive at your retreat relaxed. You pay strictly for the VA's tracked hours.
Transparent Investment
Zero platform markups. Zero management fees. Protect your retreat margins.
Part-Time Assistant
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free spreadsheet/data QA
- Zero setup or onboarding fees
- No monthly memberships
Full-Time Assistant
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free spreadsheet/data QA
- Zero setup or onboarding fees
- No monthly memberships
Retreat Planning FAQs
Can the VA handle international time zones?
Do they build landing pages for the retreat?
What exactly does the free Project Manager do?
How do I handle varying workloads after the retreat?
Hold Space. We'll Hold the Details.
Stop treating logistics as an afterthought. Bring in a professional Virtual Assistant to ensure your next retreat is flawlessly executed.