Your Calendar,
Automated & Flawless.
Is your Acuity account a mess of cancellations and manual follow-ups? Hire a dedicated Scheduling VA to handle your intake forms, reminder sequences, and calendar management while you focus on the work that pays.
Reducing Client No-Shows by 45% on Average
Powering Your Scheduling Stack
Total Time Management.
Setting up a link is easy. Managing a high-volume calendar is a science. Our VAs act as your professional gatekeeper, ensuring every slot is optimized.
Custom Reminder Sequences
Designing and managing multi-touch reminder paths (24hr email, 1hr SMS, 10min WhatsApp) to keep attendance rates above 90%.
Intake Form Management
Building and auditing Acuity intake forms to ensure you have all the data you need *before* you hop on a call with a prospect.
Buffer & Gap Control
Proactively managing "Padding" and "Minimize Gaps" settings to prevent back-to-back burnout and ensure your day flows logically.
Payment Integration
Connecting Stripe or PayPal to your Acuity account to handle deposits or full payments at the time of booking, reducing financial risk.
Calendar Sync Audits
Monitoring the sync between Acuity, Google Cal, and Outlook to ensure personal appointments and work tasks never conflict.
Canceled Appointment Recovery
When someone cancels, your VA can immediately reach out to waitlisted clients to fill the empty slot, maximizing your revenue.
Managed Scheduling vs. DIY
Stop Babysitting Your
Booking Link.
Automation is great until it fails. When a client can't find their link or a confirmation email bounces, you lose money. Our managed model provides the human intelligence to catch technical fails before they become lost clients.
Human Fail-Safe
If a VIP client books, your VA can manually confirm receipt and double-check their intake form for completeness.
Free PM Supervision
Your Project Manager audits the calendar daily to ensure all time-zones are correct and reminders are triggering as expected.
The 4-Phase Punctuality Plan
Submit Specs
Share your Acuity access, typical appointment types, and preferred reminder tone via Email or WhatsApp.
Finalise Deal
Your PM reviews your volume, assigns a scheduling specialist, and maps out your custom reminder sequences.
Expert Execution
The VA manages the dashboard daily, handling rescheduling requests and verifying intake data in real-time.
Pay for Output
You get a clean, full calendar. You pay strictly for the VA's active management hours. No hidden fees.
Predictable Scheduling Rates.
Elite calendar management without the full-time salary commitment.
Calendar Associate (PT)
20 Hours Per Week
Est. $560 USD / Month
- Pay only for active work hours
- Dedicated Project Manager included
- Reminder Sequence Optimization
- Zero Onboarding Fees
Calendar Lead (FT)
40 Hours Per Week
Est. $960 USD / Month
- Real-time Rescheduling Support
- Advanced CRM Data Sync
- Multi-User Calendar Management
- Maximum Cost Efficiency
The Scheduling FAQ
Yes. If you provide a VoIP line (like RingCentral or Google Voice), our VAs can handle inbound/outbound calls to manage appointment changes and verify attendance.
Absolutely. Our VAs are power-users. They can configure appointment types, gift certificates, discount codes, and group classes within your Acuity account.
Reclaim your time today.
Don't let admin work eat your profit. Hire your dedicated scheduling co-pilot.