A Flawless AGM,
Handled by Pros.
Your Annual General Meeting is your brand's most important day. Hire a dedicated AGM Logistics VA to manage venue contracts, board pack distribution, RSVP tracking, and proxy voting—all overseen by an expert Project Manager.
Zero-Glitch Execution for Public & Private Boards
Fluent in Board & Event Software
Comprehensive Board Support.
An AGM fails or succeeds in the months *before* the gavel drops. Our VAs manage the grueling administrative countdown so your directors can focus on the agenda.
Venue & Vendor Sourcing
Shortlisting venues, managing catering contracts, and coordinating AV rentals to ensure the physical or hybrid environment is professional.
Board Pack Assembly
Compiling financial reports, agendas, and previous minutes into a clean, searchable digital PDF pack or uploading to your board portal.
RSVP & Proxy Management
Tracking attendee confirmations and managing the collection of proxy votes to ensure a quorum is met according to corporate bylaws.
Travel & Room Blocks
Booking flights, managing hotel room blocks, and arranging ground transportation for traveling directors and executives.
Minutes & Transcription
Attending the meeting (virtually) to capture high-fidelity minutes, tracking action items, and distributing the final record post-event.
Compliance Tracking
Ensuring notice periods are met, filing necessary post-AGM documents with regulators, and maintaining the corporate calendar.
Elite Support.
Lower Risk.
Hiring a generic event planner is risky. Our VAs are trained specifically in corporate governance and AGM protocols. With a Free Project Manager overseeing every detail, your meeting is in safe hands.
Free PM quality audits on every board pack.
Strict NDAs and secure data handling protocols.
Pay only for active coordination hours. 0% Hidden Fees.
The AGM Efficiency Gap
The Governance Cycle
Submit Specs
Send your meeting date, board size, and governance software access via Email or WhatsApp. NDA signed immediately.
Finalise Strategy
Your PM reviews your bylaws, assigns a governance specialist, and sets the 6-month countdown calendar.
Expert Execution
The VA manages vendors, RSVPs, and document drafting while the PM audits for compliance accuracy.
Pay for Output
Review the finalized meeting report. You are billed strictly for the hours logged. No management fees.
Predictable Governance Costs.
Stop overpaying for local executive assistants. Scale with our managed hourly model.
Associate Level (PT)
20 Hours Per Week
- Pay only for active work hours
- Free Dedicated Project Manager
- Board Member RSVP Tracking
- Zero Platform Onboarding Fees
Lead Coordinator (FT)
40 Hours Per Week
- End-to-End Governance Support
- Global Director Travel Management
- Live Minute-Taking & Actions Tracking
- Priority Management Support
Coordination FAQ
Since our VAs are remote, they cannot visit venues in person. However, they manage the entire "Desk" side of venue sourcing: requesting virtual tours, negotiating contracts, verifying fire safety certificates, and coordinating with on-site staff.
We utilize secure board portals (like Diligent) or your internal encrypted drives. Our VAs operate via secure VPNs and sign comprehensive NDAs. Your PM audits access daily to ensure board-level privacy is never compromised.
Yes. We are experts in booking travel through platforms like TravelPerk or directly with airlines, ensuring flight times, visa requirements, and ground transportation are perfectly synchronized with the meeting agenda.
Step into the boardroom
with confidence.
Reclaim your executive bandwidth. Get your dedicated AGM logistics expert today.