Don't Lose Top Talent
To Silence.
Great candidates disappear when communication goes cold. Hire a managed Virtual Assistant to handle interview scheduling, prompt follow-ups, and inbox triage, ensuring your employer brand stays pristine.
Flawlessly Integrating With Your Hiring Stack
A White-Glove Candidate Experience.
Automation feels cold and often breaks. Our Virtual Assistants provide the human touch required to keep your talent pipeline warm, engaged, and moving forward.
Interview Scheduling
No more calendar tetris. The VA chases candidates to lock in times, aligns them with hiring managers' availability, and sends the Zoom/Teams links.
Inbound Application Triage
Filtering the noise. We review inbound resumes against your baseline criteria, archiving unqualified leads and flagging top-tier talent for your review.
Timely Follow-ups & Rejections
Ghosting ruins employer brands. We ensure every candidate receives prompt status updates and polite, professional rejection emails.
Onboarding Doc Collection
Once an offer is accepted, the VA transitions to HR admin—chasing down signed contracts, ID documents, and setting up initial employee profiles.
Inbox Q&A Management
Acting as the front-line contact for applicant questions regarding salary ranges, remote work policies, or technical interview requirements.
ATS Database Cleansing
Keeping your Applicant Tracking System spotless. We move candidates to correct stages, tag skills, and ensure hiring managers have accurate pipeline data.
The Candidate Pipeline
A secure, proven system to hand off your recruitment inbox.
Access & Guidelines
We securely integrate with your ATS (Workable, Greenhouse) and set up a delegated inbox alias (e.g., careers@yourcompany.com). Your PM drafts the email templates and brand voice guidelines.
Daily Inbox Triage
The VA monitors the inbox continuously, responding to candidate inquiries, filtering out spam, and organizing incoming portfolios or resumes into the correct ATS folders.
Active Coordination
When you approve a candidate, the VA immediately reaches out to negotiate interview times, sends calendar invites, and follows up if the candidate goes quiet.
QA & Billing
The Project Manager audits the VA's communications to ensure maximum professionalism. You are billed purely for the VA's active operational hours.
Protect Your Employer Brand.
Sloppy communication results in bad Glassdoor reviews and lost hires. See why agencies trust our managed VAs over solo freelancers.
Marketplace Freelancers
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Unprofessional Tone
Solo freelancers may lack the corporate polish required when speaking to high-level executive candidates on your behalf.
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Zero Data Security
Handing over resumes with private personal data to unverified public workers is a massive HR compliance risk.
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Hidden Management Time
You have to spend hours checking their drafts and fixing their calendar mistakes, defeating the purpose of outsourcing.
Sagedoer Managed VA
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Polished Communication
Our VAs are vetted for excellent English proficiency and trained to communicate with maximum empathy and professionalism.
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Free PM QA Oversight
Your dedicated Project Manager audits the VA's inbox daily to ensure no top-tier candidate is left waiting for a reply.
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Strict NDAs & Privacy
Our staff operate under strict data protection protocols, ensuring candidate resumes and salary expectations are kept completely secure.
Transparent Recruitment Ops Pricing
Stop paying expensive recruiters to do administrative scheduling.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Coordinator
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Coordination FAQ
No. Our Virtual Assistants act strictly as administrative coordinators. They handle the scheduling, the email back-and-forth, and the ATS updates so that your actual recruiters and hiring managers can focus entirely on conducting the interviews.
Yes. We operate under strict NDAs and data protection policies. We recommend providing "Coordinator" or limited access within tools like Workable or Greenhouse, ensuring the VA can update candidate statuses and send emails without accessing highly sensitive corporate data.
During onboarding, we develop a "Knowledge Base" with your Project Manager. If a candidate asks a standard question (e.g., about benefits or remote policy), the VA uses approved templates. If a question is highly technical or outside the scope, the VA politely escalates it to the appropriate hiring manager.
Secure Your Best Hires.
Stop losing prime candidates to slow replies. Get a dedicated communication professional ensuring your pipeline runs flawlessly today.