Flawless Ceremonies.
Zero Back-Office Chaos.
You belong on-site, executing the perfect vision—not stuck in an inbox chasing RSVPs. Hire a managed Virtual Assistant to handle vendor confirmations, itinerary drafting, and client communications.
Experts in Top Planning & Hospitality Software
Delegate the Details.
Event planners burn out managing inboxes at midnight. Our Virtual Assistants take over the tedious logistics so you arrive on-site rested and ready to lead.
RSVP & Guest List Management
Tracking RSVPs across digital platforms or mail. The VA follows up with stragglers, manages dietary restriction lists, and beautifully formats the final seating chart spreadsheet for the printer and caterer.
Inquiry & Lead Triage
Responding instantly to new leads from your website or The Knot. Sending investment guides and scheduling discovery calls.
Vendor Confirmations
Contacting the florist, band, caterer, and venue 30 days out to confirm load-in times, insurance certificates, and final balances.
Itinerary & Timeline Drafting
You provide the rough notes; we make it look professional. The VA creates the Master Timeline, the Bridal Party Timeline, and distributes the customized schedules via email to all necessary parties.
Post-Event Offboarding
Sending "Thank You" notes, requesting reviews on Google/Zola, and ensuring all final vendor invoices are settled and filed.
The Planning Pipeline
How we integrate into your agency to take over the back-office workload.
Onboarding & Software Access
Your Project Manager maps your workflow. We set up secure access to your Aisle Planner or HoneyBook, and establish an inbox alias (e.g., `hello@yourplanning.com`) for the VA.
Routine Triage & Client Comms
The VA monitors the inbox. They answer standard client questions (e.g., "When is the deposit due?"), send out design questionnaires, and schedule your check-in calls.
The "Month-Of" Sprint
At 30 days out, the VA initiates the vendor confirmation sequences, chases missing RSVPs, and compiles the final master timeline spreadsheet for your approval.
Event Day & Billing
You execute the event stress-free. You are billed purely for the VA's tracked operational hours leading up to the event; Project Manager oversight is always free.
Luxury Requires Reliability.
A missed email can ruin a wedding. See why top planners trust Sagedoer's managed infrastructure over unverified marketplace freelancers.
Solo Freelancers
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A Single Point of Failure
If your solo VA gets sick two days before a major wedding, your entire administrative process collapses.
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Unprofessional Tone
Luxury clients expect white-glove communication. Unvetted freelancers often use the wrong tone or poor grammar.
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Hidden Management Time
You still have to double-check their work to make sure the timelines are formatted correctly, wasting your own time.
Sagedoer Managed VA
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Seamless Replacements
We document your specific SOPs. If a VA is absent, an internally trained backup steps in immediately so timelines are still sent.
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Free PM QA Oversight
Your dedicated Project Manager spot-checks outgoing emails and itineraries to ensure formatting and tone are flawless.
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Pure Output Pricing
0% platform fees. Pay a simple USD hourly rate strictly for the time spent organizing your events.
Transparent Ops Pricing
Stop paying expensive associate planners to do data entry. Pay for pure hourly output.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Coordinator
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
Most vendor coordination is done via email to maintain a written paper trail. However, if phone calls are required (e.g., chasing a late florist), we can set up a VoIP line for the VA to make outbound calls on your company's behalf.
Yes. We can schedule the VA's hours to include Saturday or Sunday coverage, allowing them to handle remote triage (answering lost guest emails, adjusting digital timelines) while you are physically on-site running the wedding.
During Phase 1, your Project Manager works with you to build a template library and brand voice guide. The VA uses these approved templates as the foundation for their communication, ensuring every email sounds professional and perfectly aligned with your luxury brand.
Get Your Weekends Back.
Stop drowning in emails and spreadsheets. Secure a dedicated administrative partner today and focus on creating unforgettable events.