Focus on the mission.
We'll handle the event.
Charity events require months of meticulous planning and endless follow-ups. Hire a fully managed Virtual Assistant to coordinate sponsor outreach, silent auctions, and ticketing so your board can focus on maximizing donations.
Proficient in Top Fundraising & Event Platforms
Fundraising Logistics, Outsourced.
Your executive director shouldn't be formatting seating charts. Our VAs act as your dedicated event operations desk, executing the repetitive administrative workflows required to pull off a flawless event.
Sponsorship Outreach
Drafting and sending tailored pitch emails to local businesses, tracking their responses in a CRM, and collecting their logos for your event banners.
Auction & Raffle Management
Coordinating inbound item donations, writing compelling item descriptions, organizing starting bids, and setting up the digital bidding platform.
Ticketing & RSVP Tracking
Building the Eventbrite/Classy page, monitoring ticket sales, and emailing attendees to gather critical details like dietary restrictions or VIP guest names.
Vendor & Venue Logistics
Calling caterers, florists, and AV teams to gather quotes. We maintain the master "Run of Show" spreadsheet so everyone knows their load-in times.
Volunteer Scheduling
Creating shifts, managing the sign-up sheets, and sending automated reminder emails to ensure your check-in tables are fully staffed on event day.
Post-Event Tax Receipts
The crucial follow-up. The VA cleans the donor data and systematically generates and emails the "Thank You" letters and 501(c)(3) tax deduction receipts.
The Planning Funnel.
A structured, four-step process to take your gala from concept to completion.
Campaign Setup
We set up the ticketing platforms, design the master tracker sheets, and draft the initial sponsor outreach email templates for your approval.
Active Sourcing & Sales
The VA executes the daily outreach, follows up with past donors, and securely logs incoming silent auction items into the bidding software.
Pre-Event Logistics
Two weeks out: We finalize seating charts, confirm dietary needs with caterers, and prepare printable nametags and bid sheets.
Post-Event Wrap
The event finishes. The VA reconciles the donor lists, issues tax receipts, and updates your CRM for next year's campaign.
Sagedoer vs Traditional Event Planners
Why non-profits choose our managed infrastructure to keep overhead low and impact high.
| The Metric | Local Event Agencies | Sagedoer Managed VA |
|---|---|---|
| Pricing Model | Massive flat fees ($5k-$15k) or a percentage of your total event budget. | Flat $6-$7/hr. Keeps your non-profit overhead incredibly low. |
| Donation Commission | Some specialized fundraisers take a cut of the money raised. | 0% Commission. 100% of donations go to your cause. |
| Quality Assurance | Managed by junior agency reps juggling multiple clients. | Dedicated Sagedoer PM audits spreadsheets and emails for free. |
| Contract Flexibility | Locked in with non-refundable deposits months in advance. | Pause or stop hours easily once the post-event wrap is complete. |
Maximize Impact. Minimize Overhead.
Get robust administrative support without diverting crucial funds away from your charity's mission.
Part-Time Coordinator
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for pure operational hours
- Dedicated PM included
- Free list QA & email audits
- 0% Commission on donations
Full-Time Coordinator
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for pure operational hours
- Dedicated PM included
- Free list QA & email audits
- 0% Commission on donations
Event Ops FAQ
No. Our VAs are Logistical and Administrative Support. They can send out the sponsorship packets you provide, track the replies, and organize the data. However, closing high-ticket donors and making persuasive phone calls should remain the job of your board or development director.
Security is our priority. All VAs sign strict NDAs. We require that they work within your secure CRM portals (like DonorPerfect or Salesforce) using restricted permissions. They do not process credit cards directly; they handle the data organization surrounding the event.
Sagedoer provides Remote Virtual Assistance. They cannot be on-site to check coats or scan tickets at the door. However, they can act as a remote "Help Desk" during the event—monitoring an email/SMS inbox to answer lost guest queries, or managing the digital silent auction backend while you host.
Host an Event.
Make an Impact.
Don't let logistics burn out your non-profit team. Hand over the administrative friction to an expert today.