The Concierge for
Your High-Level Clients.
High-ticket clients pay for access and excellence. Hire a managed Virtual Assistant to act as your client's single point of contact—handling scheduling, managing Slack/Voxer noise, and ensuring every milestone is celebrated.
Masters of the High-Touch Coaching Stack
Proactive Relationship Ops.
Your clients are your biggest assets. Our Virtual Assistants handle the logistical "noise" of high-touch coaching so you can show up energized and focused on the results.
Intake & Application Vetting
Filtering your waitlist. The VA reviews applications, checks for alignment with your ICP, and books discovery calls only for qualified high-ticket leads.
The "First 48" Onboarding
Ensuring every new client feels like a VIP. Managing gift shipments, setting up custom dashboards, and ensuring they have access to all your proprietary assets instantly.
Voxer/Slack/WhatsApp Triage
The VA acts as your front-line. They answer logistical questions ("When is our call?"), provide resource links, and only tag you for high-level strategic coaching.
Complex Calendar Math
Handling last-minute reschedules across 12 different timezones. The VA manages the mental load of finding the "white space" in your busy schedule.
Retention & Surprise/Delight
Proactive check-ins. If a client goes quiet for 7 days, the VA reaches out to offer support. They also manage client birthdays and success-milestone gifts.
Testimonial Harvesting
Executing the "exit interview" and success loops. The VA chases down case study approvals, video testimonials, and Google reviews as clients achieve their results.
The Client Success Pipeline
How we step in to guard your time and elevate your client experience.
Context & Tool Audit
We securely integrate with your CRM (Kajabi, HubSpot) and communication tools (Slack/Voxer). Your PM audits your current "Client Journey" to identify where people feel lost.
The Concierge Playbook
We define your "Gatekeeper Logic"—what questions the VA answers directly, what they escalate to you, and how they handle reschedules professionally.
Daily Presence
The VA manages the day-to-day. They answer chat messages, unblock student tech issues, manage the calendar, and keep your client list organized and hyped.
LTV & Success Briefing
Receive your weekly "Success Brief." We report on client progress, notable wins, and flagging any at-risk accounts. You focus on coaching; we focus on retention.
Relationship Mastery vs Task List.
High-level clients know when they are talking to a "low-cost assistant." See why smart coaches choose our managed experts.
Marketplace VAs
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Unprofessional Tone
If they use poor grammar or sound robotic in your Slack, your premium brand value evaporates instantly.
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Reactive Only
They only do what you tell them. They won't notice a client hasn't checked in for 10 days unless you flag it.
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Turnover Chaos
If they quit mid-launch, your clients feel the gap, resulting in higher churn and refund requests.
Sagedoer Managed VA
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Proactive Stewardship
Our VAs are trained to hunt for "Success Signals" and "Churn Predictors" in your client data every single day.
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Free PM QA Oversight
Your dedicated Project Manager audits client communications weekly to ensure the tone and empathy level are perfect.
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Pure Hourly Billing
0% markup on talent. You pay a simple USD rate strictly for the human labor spent protecting your client lifecycle.
Transparent Pricing
Scale your coaching business without the administrative burnout.
Part-Time Specialist
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Full-Time Specialist
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
Operations FAQ
Our VAs act as Success Coordinators, not the primary coach. They answer all logistical and administrative questions (scheduling, payment, resource discovery). For coaching-related queries, they can provide approved answers from your "Knowledge Base" or tag you in for high-level intervention.
Security and privacy are our top priorities. We operate under strict NDAs. We recommend setting up a dedicated "Support" profile or using delegated access so you can monitor activity and revoke access instantly if needed.
This is the core benefit of the Sagedoer model. During high-intensity launches, your Project Manager can help scale up your VA's hours or assign a secondary team member to handle the influx of onboarding and support requests, ensuring your delivery stays world-class.
Reclaim Your Space.
Stop drowning in logistical DMs. Get the human intelligence you need to manage your coaching clients and scale your impact starting today.