Hire a Dedicated Event Planning Virtual Assistant
Flawless execution for global events. Scale your capacity with an internally managed, rigorously trained professional who handles the complex logistics while you focus on growth.
Core Competencies & Scope of Work
Precise execution for every stage of your event lifecycle.
Venue Sourcing & RFP
Global venue research, RFP submissions, and site comparison reports based on specific requirements and budget constraints.
Attendee Management
Managing registration platforms, handling RSVP tracking, dietary requirements, and direct attendee communication.
Vendor Coordination
Liaising with caterers, AV production, and decorators to ensure delivery schedules and contracts are strictly maintained.
Speaker & VIP Logistics
Managing speaker bios, headshots, and presentations. Coordinating VIP travel itineraries and onsite requirements.
Itinerary Generation
Creating detailed run-of-show documents and master itineraries to keep all stakeholders aligned on the event timeline.
Virtual Event Support
Setting up digital platforms, managing breakout rooms, moderating chats, and handling technical attendee support for hybrid events.
Budget Administration
Tracking expenses in real-time, logging invoices, and providing updated budget vs. actual reports for complete transparency.
Compliance & COI Tracking
Ensuring all vendors provide valid Certificates of Insurance (COI) and meet the necessary safety and legal compliance standards.
Post-Event Reporting
Aggregating survey data, compiling NPS scores, and delivering final ROI analysis to stakeholders after event completion.
Submit Requirements
Share your event goals and platform needs. Choose a channel:
Finalise the Deal
Our PM reviews your goals and finalizes the customized partnership strategy.
Expert Execution
The PM manages the operations, delivering results through our vetted experts.
Pay Only for Output
We log only the VA's pure work hours. Supervision is always free.
Trusted by Global Event Managers
"Having a dedicated VA to handle our vendor RFPs and itinerary drafting has doubled our event output this year. Truly seamless."
Alex P.
Operations Manager
"The free Project Manager is the standout feature. I never have to worry about quality; it's all handled before it reaches me."
Elena K.
Event Consultant
"Their understanding of platforms like Cvent and Bizzabo is top-tier. Highly recommended for complex registration needs."
Marcus G.
Tech Summit Founder
"Outstanding budget management. We finally have a clear view of our event spend in real-time."
Sarah L.
CFO, Retail Brand
"Reliable, professional, and timezone-aligned. Sagedoer is our go-to for scaling our event team."
James D.
Marketing Agency Lead
"Vetting thousands of registrations for our hybrid event was flawless. We couldn't have done it without our VA."
Nina H.
Senior Planner
- ✔ Pay only for pure work
- ✔ Dedicated PM included
- ✔ Free supervision
- ✔ No setup fees
- ✔ Pay only for pure work
- ✔ Dedicated PM included
- ✔ Free supervision
- ✔ No setup fees
Frequently Asked Questions
Can the VA align with our business hours?
Do they have experience booking global travel?
Will the VA negotiate with vendors?
Can they help manage virtual event platforms?
Are there any hidden platform fees?
How does the free Project Manager work?
Ready to scale your event capacity?
Fill out the form or use direct contact below to meet your dedicated Project Manager.