De-Risk Your Projects with a Lien Waiver Tracking VA
Stop letting missing waivers delay your draw requests. Hire a dedicated virtual assistant to relentlessly chase subcontractors, reconcile pay apps, and organize compliance documents—supervised by a free Sagedoer Project Manager.
Pay App Tracking Board
Procore Financials Sync
Apex Plumbing - Pay App #4
VA identified missing 'Unconditional on Progress'. Emailed sub's AR department and logged in tracker.
Horizon Electrical - Final Waiver
VA verified project address, through-date, and signature match. Uploaded to Procore commitments.
PM Quality Check: The Sagedoer Project Manager audits the VA's compliance logs prior to your monthly draw request to ensure zero legal exposure.
What Your Waiver Tracking VA Handles
Stop letting missing paperwork hold up your payments. Our VAs execute the relentless follow-up and meticulous verification required to keep your projects financially compliant.
Subcontractor Outreach
Relentlessly emailing and calling subcontractors and suppliers to collect outstanding conditional and unconditional lien waivers prior to funding deadlines.
Pay App Reconciliation
Matching incoming waivers against submitted payment applications (AIA G702/G703). Ensuring the waiver amounts match the requested payment exactly, down to the penny.
Document Verification
Meticulously checking returned waivers for common errors: wrong project names, incorrect "Through Dates," missing notary stamps, or unauthorized signers.
Conditional vs. Unconditional Ops
Managing the strict workflow sequence. Requesting *Conditionals* upon receipt of pay app, and relentlessly securing the *Unconditionals* once funds have cleared.
Construction Software Admin
Working natively inside platforms like Procore, Oracle Textura, or Levelset to trigger automated waiver requests and clear holds on subcontractor payments.
Compliance Archiving
Naming and filing PDFs in your cloud server (SharePoint/Google Drive) systematically so they are instantly accessible for owner draw requests or bank audits.
Fluent in Construction Software
Our VAs seamlessly integrate into the leading platforms used by General Contractors and Developers.
Stop Relying on Untrained Freelancers
Why risk a mechanic's lien on a $10M project because a random temp failed to verify a subcontractor's unconditional waiver?
| Feature | Freelance Marketplaces (Upwork/Fiverr) | Sagedoer (Fully Managed VA) |
|---|---|---|
| Platform Fees | 10% - 20% platform markup on every invoice. | 0% Hidden Fees. Flat hourly rate only. |
| Industry Knowledge | General admin temps who don't know what a Pay App is. | VAs trained on the difference between progress and final waivers. |
| Daily Oversight | Your Project Managers must stop working to micromanage them. | Dedicated PM acts as your single point of contact and handles QA. |
| Software Experience | You spend weeks teaching them how Procore commitments work. | Pre-vetted for experience in construction finance platforms. |
| Turnover Protection | If they quit, your sub payments halt immediately. | Seamless internal replacements with zero workflow disruption. |
Get Funded Faster. Spend Less.
Scale your construction back-office without the massive overhead of hiring local project administrators.
Part-Time
20 Hours Per Week
- Pay only for active desk hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active desk hours
- Dedicated Project Manager included
- Free quality QA & management
- Zero setup or onboarding fees
Trusted by Leading Builders
"Our draw process used to take 3 weeks because of missing waivers. Our Sagedoer VA hounds our subs in Procore daily. We now fund in under 7 days. Best decision we've made."
"The Project Manager is incredible. They double-check the VA's reconciliation of the unconditional waivers against the sworn statements before our monthly bank audit."
"We replaced an expensive US-based project admin with a dedicated Sagedoer VA. The communication is excellent, and they actually understand how Oracle Textura works."
"Our draw process used to take 3 weeks because of missing waivers. Our Sagedoer VA hounds our subs in Procore daily. We now fund in under 7 days. Best decision we've made."
"The Project Manager is incredible. They double-check the VA's reconciliation of the unconditional waivers against the sworn statements before our monthly bank audit."
Frequently Asked Questions
Do your VAs understand the difference between Conditional and Unconditional waivers?
Yes. Our Construction Admin VAs are vetted for basic construction finance knowledge. They understand that a Conditional waiver is required *before* releasing the progress payment, and an Unconditional waiver must be tracked down *after* the funds clear to fully de-risk the project.
How do they handle uncooperative or slow subcontractors?
Persistence. Your VA will execute a polite but relentless follow-up sequence. Using your company email, they will email, call the sub's AR department, and utilize built-in reminders in tools like Procore to ensure the paperwork is signed before the draw deadline.
Can they work directly inside Procore or Textura?
Absolutely. You provide them with a restricted "collaborator" or "admin" seat in your specific platform. They can navigate the Commitments/Financials tabs in Procore, manage subcontractor pay apps in Oracle Textura, or utilize Levelset workflows directly.
What if a waiver has an incorrect dollar amount?
This is the power of the Sagedoer managed model. The VA is trained to verify the waiver amount against the submitted Pay App (AIA G702). Furthermore, your dedicated Project Manager acts as a QA layer, spot-checking these reconciliations to ensure accuracy before you approve the payment.
Never Delay a Draw Request Again
Submit your software stack and project volume via the form. A Sagedoer Project Manager will reply promptly to structure your admin relief plan and assign your VA.