Stop Chasing Guests. Hire an Outreach VA.
Your calendar should be packed with high-profile guests, but researching emails, pitching, and following up takes hours. Delegate your booking pipeline to a vetted CRM Virtual Assistant—overseen by a dedicated Project Manager at no extra cost.
Guest Booking Pipeline
Podcast Season 4 Roster
Prospecting: AI Founders
Sarah J. - Marketing VP
David Chen - Author
Proficient in Top Outreach & Studio Platforms
Stop Doing Admin. Start Recording.
Great shows are built on great conversations, not copying email addresses into spreadsheets. Delegate the operational friction of guest management to a specialized Virtual Assistant.
Target List Building
You name the criteria (e.g., "SaaS Founders who recently raised Series A"). The VA uses LinkedIn and Apollo to build a verified list of names, social links, and direct emails.
Cold Pitching & Outreach
Personalizing your outreach templates for each guest. The VA manages the email sending cadence to protect your domain reputation while securing interest.
Relentless Follow-ups
High-profile guests rarely reply to the first email. Your VA manages the follow-up sequences in your CRM, politely nudging publicists and assistants until you get a "Yes".
Calendar Tetris & Booking
Once a guest agrees, the VA takes over the back-and-forth scheduling. They send your Calendly links, confirm time zones, and ensure Riverside/Zoom links are attached.
Pre-Interview Prep & Briefs
Gathering the guest's bio, recent news, and headshots. The VA prepares a standard "One-Sheet" for you to review before hitting record, making you look hyper-prepared.
Post-Release Distribution
When the episode goes live, the VA immediately emails the guest (and their team) with the live links, embed codes, and social media assets to encourage them to share.
Single Point of Contact
Share your target guest profile with your PM; they instruct the VA on the outreach strategy.
No PR Agency Markups
Booking agencies charge massive retainers. Pay a flat hourly rate strictly for outreach execution.
Centralised Tracking
Transparent time reporting shows exactly how long prospecting and inbox management took.
Quality Assurance
Your PM audits prospect lists and pitch emails to ensure you aren't spamming the wrong people.
Fill Your Roster. Protect Your Reputation.
Cold outreach is a numbers game, but sending sloppy, generic emails to high-level executives will destroy your show's reputation before it even starts.
With Sagedoer, you partner with a specialized Outreach Virtual Assistant overseen by one dedicated project manager. We combine meticulous data entry with polite, persistent communication—ensuring your pipeline is full at absolutely no extra charge.
- Never double-book or miss a time zone calculation again
- Zero Wasted Time forcing producers to do admin work
- Maintain a consistent flow of "A-List" guests
How Our Managed Outreach Works
Four steps to delegating your booking pipeline.
Submit Requirements
Provide your ideal guest persona, show links, email templates, and CRM access.
Establish Strategy
Our PM sets up the tracking board (Notion/HubSpot), audits templates, and briefs the VA.
Expert Execution
Your PM supervises the VA as they scrape emails, send pitches, and schedule recordings.
Billed For Output
We track and charge solely for the VA's active outreach and scheduling hours. PM QA is free.
Simple, Transparent Pricing
Scale your media presence without expensive PR agency retainers. Pay strictly for productive administrative hours.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for active outreach hours
- Dedicated Project Manager
- Free QA & prospect review
- Zero software or platform fees
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for active outreach hours
- Dedicated Project Manager
- Free QA & prospect review
- Zero software or platform fees
Frequently Asked Questions
Typically, you (or your team) provide the core "elevator pitch" templates and show statistics. The VA's job is operational: they research the specific guest, customize the template with personalized hooks so it doesn't look like spam, and manage the sending and follow-up cadence.
Yes. We match you with VAs experienced in standard sales and pipeline CRMs. If you prefer simpler setups, they are also highly proficient in managing outreach pipelines via Notion boards or Airtable.
No. Sagedoer's pricing model is entirely based on the VA's logged working hours ($6-$7/hr). Standard setup, platform familiarization, and the QA oversight by the Project Manager (like spot-checking prospect lists to ensure relevance) are completely free.
Ready to fill your roster?
Stop losing your production time to manual email follow-ups. Reach out to Sagedoer today and we'll match you with a precise, professional Outreach VA.
Inquire About Outreach Ops
Fill out the form below, and our Project Manager will coordinate your workflow promptly.