Focus on Healing.
We'll Handle the Hustle.
Stop burning out on administrative work. Delegate scheduling, client onboarding, inbox management, and intake form tracking to a fully managed Health & Wellness Virtual Assistant.
Appointments
100% Managed
Client Intake
Zero Bottlenecks
Proficient in Your Wellness Tech Stack
What Does a Health & Wellness VA Do?
They act as your remote clinic coordinator. They protect your energy by handling the repetitive administrative tasks required to keep your practice running smoothly.
Client Intake & Scheduling
- Sending and tracking new client intake forms and waivers.
- Auditing submitted forms for completeness before appointments.
- Managing your Acuity/Calendly to prevent double-bookings.
- Sending polite follow-ups to clients who missed their sessions.
Inbox & Client Comms
- Triaging your main support inbox and categorizing requests.
- Answering basic logistical FAQs (pricing, location, what to bring).
- Sending post-session check-in emails with attached resources.
- Acting as a warm, empathetic first point of contact for leads.
Community & Content
- Formatting and scheduling weekly newsletters in Flodesk/Mailchimp.
- Designing aesthetic quote cards and educational graphics in Canva.
- Managing private Facebook Groups or Circle.so communities.
- Uploading and formatting recipe PDFs or wellness workbooks.
Protect Your Practice. Maintain Your Peace.
Hiring a random freelancer to handle sensitive client data is risky. Managing them takes energy you should be giving to your clients. Sagedoer provides a fully managed professional overseen by a dedicated QA layer.
Dedicated Project Manager
Your free operations director. They double-check the VA's inbox replies for tone, ensure schedules aren't double-booked, and manage daily tasks so you don't have to.
Strict Confidentiality
We understand the importance of client privacy. All VAs operate under strict, agency-level NDAs and follow your protocols for handling sensitive intake information.
No Hidden Platform Fees
Avoid the 20-40% markups of freelance platforms. You pay strictly a flat hourly rate for the pure work logged by the VA. Keep your practice profitable.
Client Experience
Seamless Flow
The Smart Alternative
Why practitioners choose Sagedoer over chaotic freelance marketplaces.
| Feature | Traditional Platforms | The Sagedoer Standard Managed VA |
|---|---|---|
| Platform Fees | Up to 40% in hidden markups | 0% Hidden Fees. Transparent hourly rate. |
| Practice Software | You must train them on SimplePractice | Vetted experts in clinic workflows |
| Empathy & Tone | Risk of cold, unprofessional communication | Dedicated PM ensures a warm brand voice |
| Hiring Speed | Endless interviewing cycles | Instant delegation. We assign them. |
| Staff Replacements | Disruptive to your client calendar | PM deploys immediate cross-trained backup |
Onboarding in 4 Steps
A frictionless setup process designed for busy practitioners.
Submit Needs
Share your software stack (e.g., Practice Better), schedule limits, and FAQs.
Finalise the SLA
Our PM reviews your patient onboarding flow, outlines standard procedures, and signs NDAs.
Smooth Execution
Your PM assigns the VA, ensures safe platform access, and monitors daily inbox management.
Pay for Output
We charge exclusively for the VA's actual working hours. PM supervision is 100% free.
Simple, Scalable Pricing
Scale up as your client roster grows. Cancel anytime.
Part-Time
20 Hours Per Week
- Pay only for pure work hours
- Dedicated QA Project Manager
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for pure work hours
- Dedicated QA Project Manager
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Practitioners
See what clinic owners and coaches say about our VAs.
"My inbox was giving me major anxiety. Sagedoer deployed a VA who now answers all pricing inquiries and routes serious clients directly to my Acuity link. My calendar is full and I finally have my weekends back."
Elena W.
Holistic Nutritionist
"Chasing down intake forms before a session was exhausting. Our VA handles all the SimplePractice onboarding, ensuring clients sign their waivers before they step into the studio."
Marcus R.
Yoga Studio Owner
"The free Project Manager makes sure my VA maintains a warm, empathetic tone in all emails. They also schedule my weekly Canva graphics for Instagram. It's like having a full-time clinic manager."
Jessica D.
Licensed Therapist
"My inbox was giving me major anxiety. Sagedoer deployed a VA who now answers all pricing inquiries and routes serious clients directly to my Acuity link. My calendar is full and I finally have my weekends back."
Elena W.
Holistic Nutritionist
Frequently Asked Questions
Addressing concerns about delegating client communication.
How do I ensure they communicate properly with my clients?
Are they familiar with HIPAA and client confidentiality?
Are they trained in software like Practice Better or Acuity?
Can they manage my Instagram or Facebook group?
Ready to see more clients?
Let's discuss your current booking volume, your software stack, and how a managed Sagedoer VA can alleviate the stress of clinic management.