Automate Guest Access &
Key Handovers.
Stop waking up at 2 AM for lockouts. Hire a dedicated Virtual Assistant to generate smart lock codes, coordinate with local greeters, dispatch cleaners, and ensure flawless check-ins for every property.
Today's Check-ins
3 PendingGuest: Michael R.
Downtown Loft • Arr: 3:00 PM
Guest: Sarah L.
Seaside Villa • Arr: 5:30 PM
Guest Message
"Code received. Thanks!"
Cleaner Scheduled
Unit 402 • 11:30 AM
Proficient in Top Hospitality & Smart Lock Systems
Secure, Seamless Access Management.
Your VA manages the entire arrival and departure logistics—from generating dynamic lock codes to dispatching local teams, ensuring 5-star check-in experiences.
Smart Lock Code Generation
We securely generate, schedule, and revoke temporary access codes for August, Yale, and Schlage locks for every new booking, ensuring overlapping codes never occur.
Guest Communication
We proactively message guests with clear check-in instructions, Wi-Fi details, and house manuals, and remain on standby to troubleshoot any access issues upon their arrival.
Greeter & Staff Coordination
For properties requiring physical handovers, we liaise directly with your local meet-and-greet staff, adjusting schedules in real-time based on guest flight delays or early arrivals.
Late Arrival Management
Stop staying up until 2 AM. Your VA monitors late-night check-ins, ensuring guests enter the property safely and dispatching emergency contacts only if absolutely necessary.
KeyNest & Lockbox Tracking
If using physical keys, we manage your KeyNest accounts or physical lockboxes, sending secure location details and access codes to guests only after security verification.
Emergency Lockout Resolution
When tech fails or batteries die, your VA acts as the first line of defense—attempting remote unlocks via the smart app or dispatching your local maintenance emergency contact.
Cost Efficiency
Up to 70%
Savings vs Local Staff
A remote hospitality workforce without the management overhead!
Bypass the hassle of recruiting, training, and managing overnight staff. Access expert hospitality coordinators through one dedicated manager – we oversee the entire handover process on your behalf at absolutely no extra charge.
Single Point of Contact
Communicate with your Manager; they handle the VA briefings and shift schedules.
Centralised Time Tracking
Zero wasted time. We bill only for actual hours worked coordinating guests.
No Platform Fees
Stop paying 20%+ markups to generic freelance marketplaces.
Our 4-Phase Workflow
Seamlessly integrate an expert scheduling VA into your property management operations.
Submit Requirements
Share your portfolio size, PMS software (e.g., Guesty), and smart lock brands. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy for access management, and finalise details.
Expert Execution
Your project manager takes full charge of operations, ensuring your VA generates codes accurately and communicates flawlessly with arriving guests.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Transparent Pricing
Exceptional quality. Rapid response times. No retainers.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Why Choose Sagedoer?
| Feature | Traditional Platforms | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Trusted by Property Managers & Hosts
"Managing 15 properties meant I was constantly checking my phone at dinner to send lock codes. Our Sagedoer VA handles all Guesty messaging and August lock generation now. I finally have my evenings back."
Marcus D.
Boutique Property Manager"The dedicated manager structure is brilliant. When a lock failed at 10 PM, our VA instantly coordinated with our local handyman using our emergency protocol. The guest was inside in 20 minutes."
Sarah P.
Superhost (6 Listings)"We use KeyNest for our city center apartments. The VA manages the whole process, sending the secure KeyNest codes exactly 2 hours before check-in. Zero manual work for us."
David T.
Short-Term Rental OperatorFrequently Asked Questions
How does the VA securely access our smart locks?
We use strictly permission-based access. You provide your VA with "Co-Host" or specific "Staff" access via your PMS (like Guesty) or your smart lock software (like August or Yale). This ensures they can only generate and manage codes, without altering core account settings.
What happens if a guest arrives very late at night?
We can schedule your VA's hours to cover your peak check-in times, even if they fall outside normal business hours. If a guest is delayed, the VA will monitor their communication, keep local greeters informed, and ensure the guest successfully accesses the property regardless of the hour.
Do they handle physical keys as well?
Yes! While they operate remotely, they manage the logistics. For KeyNest or physical lockboxes, they will send the location and code to the guest securely. For in-person handovers, they will coordinate directly via WhatsApp with your local cleaning or meet-and-greet staff to align schedules.
Ready to perfect
your guest arrivals?
Eliminate check-in friction and secure your properties. Fill out the form below to begin your consultation and get matched with the perfect hospitality VA.
Submit Your Requirements
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