Be the Agency That
Scales Without Chaos.
The difference between a stressed agency and a profitable one is the engine room. Hire a fully managed Virtual Assistant to handle your project management, client reporting, and backend operations.
Expertise Across Modern Agency Tech Stacks
The Agency Engine Room.
Don't hire an "assistant." Hire an operational layer. Our VAs handle the repetitive execution so your strategists can stay in their zone of genius.
Project Management
Updating task boards in ClickUp, Asana, or Monday.com. Ensuring deadlines are met and coordinating between your creative and media buying teams.
Client Reporting
Collating data from ad platforms into Looker Studio or Canva. Drafting professional performance summaries that keep your clients happy and retained.
Lead Gen Ops
Setting up email outreach sequences, verifying lead lists via Apollo/LinkedIn, and managing your agency’s own prospecting pipeline.
CRM Management
Keeping your HubSpot or GoHighLevel instances organized. tagging contacts, moving deals, and ensuring zero leads fall through the cracks.
Billing & Admin
Managing invoice cycles for your retainers, coordinating meeting schedules for the leadership team, and organizing shared assets.
Creative Coordination
Basic Canva editing, uploading video drafts for review, and ensuring creative assets are properly labeled for the media buyers.
The Integration Workflow
How we plug a managed support layer into your agency.
Requirements
Define your internal tech stack, reporting cadence, and current bottlenecks.
Ops Strategy
Your PM audits your workflows and trains the VA on your agency’s specific SOPs.
Active Support
The VA handles tasks daily. The PM performs 2nd-tier QA and reports to you weekly.
Reporting & Pay
You pay strictly for the VA's work hours. PM management and oversight is free.
Focus on Strategy. We'll Handle the Rest.
Why agency owners choose Sagedoer over random freelancers for their internal ops.
Unmanaged Freelancers
Operations Breakdown
Without management, small errors in reporting or scheduling can result in lost clients and reputational damage.
Training Overhead
You have to spend your expensive time training them on your SOPs and supervising their daily output.
Platform Markups
You pay up to 40% extra in hidden bidding and platform fees on top of the worker's rate.
Sagedoer Managed VA
Plug-and-Play Ops
Our VAs are already familiar with GoHighLevel, ClickUp, and G-Suite, meaning they integrate in days, not weeks.
0% Hidden Fees
Pay strictly the hourly rate ($6 or $7). No membership charges or markup on the specialist talent.
Free Agency PM
Your Project Manager performs 2nd-tier QA on all client reports and task tracking before you see it (Free).
Scalable Pricing for Growing Agencies.
Premium agency support. Zero management overhead. Cancel anytime.
Part-Time Engine
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- Zero setup or onboarding fees
Full-Time Engine
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Dedicated Project Manager Included
- Pay only for hours of pure work
- No monthly membership charges
Frequently Asked Questions
Yes! Our VAs can act as a "Project Coordinator" under your agency's white-label email or Slack. They can send performance reports, schedule meetings, and answer basic client inquiries. Your Project Manager will work with you to define the boundaries and brand voice for these communications.
Most of our agency support specialists are already proficient in the industry-leading agency tools. If your agency uses a custom proprietary tool, your dedicated PM will learn your systems first and then train the VA internally at zero cost to you.
Agency support requires extreme reliability. We absorb the cost of the Project Manager because their oversight acts as your quality insurance. This managed approach ensures you get high-level operational support for a flat VA hourly rate.
Unlock Your Next Level of Scale.
Ready to automate your agency’s backend and focus on sales? Choose your preferred channel to discuss your operations today.