Align Your Clinic.
Kill the Front-Desk Chaos.
You should be adjusting patients, not answering the phone. Hire a managed Virtual Assistant to handle your Jane, ChiroTouch, or Calendly bookings, verify insurance, and reduce no-shows with proactive reminders.
We Operate Inside Your Practice Management Stack
A Seamless Front Desk. Managed.
Patient retention starts with the first phone call or message. Our VAs provide the prompt, empathetic coordination your wellness practice deserves.
Appointment Booking
Managing your Jane App or ChiroTouch scheduler. We handle new bookings, reschedules, and cancellations with surgical precision.
No-Show Prevention
Executing polite, personalized reminder sequences via SMS and Email. We chase down confirmations so your morning is full of patients.
Patient Intake Admin
Ensuring new patients complete their intake forms and digital waivers before they arrive, so your clinical time isn't wasted on paperwork.
Insurance Verification
Handling the tedious calls to insurers to verify patient coverage and benefits, ensuring there are no financial surprises after the adjustment.
Lead Reactivation
Scouring your database for patients who haven't visited in 3+ months and sending "Wellness Check" reach-outs to bring them back to the table.
Website Chat Triage
Monitoring your website's live chat or social media DMs to answer pricing questions and convert "window shoppers" into booked appointments.
The Wellness Workflow
A structured, managed process to secure your clinic's calendar.
Platform Ingestion
Provide secure access to your PMS (Jane, ChiroTouch). Share your "Ideal Schedule" rules and common pricing FAQs via Email or WhatsApp.
SOP Calibration
Your dedicated Project Manager builds an escalation SOP (e.g., how to handle emergencies) and trains the VA on your specific clinic voice.
Active Scheduling
The VA takes over the bookings and reminders. The Project Manager provides free Quality Assurance, monitoring response speed and accuracy.
Pay Only For Activity
Experience a perfectly full calendar. We log and charge exclusively for the VA's active scheduling time. PM supervision and setup are free.
The Smart Choice for Clinics
Why modern chiropractors choose Sagedoer over unmanaged freelancers.
Transparent Practice Pricing
Premium operational support at up to 70% savings.
Part-Time Assistant
20 Hours / Week
Est. $560 USD / Month (4 Wks)
- Pay only for pure working hours
- Dedicated Project Manager Included
- Free QA & shift supervision
- Zero setup or onboarding fees
Full-Time Specialist
40 Hours / Week
Est. $960 USD / Month (4 Wks)
- Pay only for pure working hours
- Dedicated Project Manager Included
- Free QA & shift supervision
- No monthly membership charges
Practice FAQ
Security is our priority. Our VAs operate entirely within your existing HIPAA-compliant software (Jane, ChiroTouch). We operate under strict corporate NDAs and recommend using tools like LastPass to grant restricted access without ever exposing raw passwords.
Our primary focus is digital coordination (Website chat, SMS, Email, DM). However, many chiropractors route their office phone to a VOIP service (like RingCentral) which transcribe voicemails into tasks that our VAs can then execute via SMS or callback.
During Phase 2 (Calibration), we establish an Emergency SOP. If a patient reports acute trauma or red-flag symptoms, the VA will immediately direct them to the ER or notify you via a priority channel (like Slack or WhatsApp).
We use centralized time tracking. The VA simple clocks in for the minutes they spend actively managing bookings, verifying insurance, or sending follow-ups. You receive transparent logs and only pay for the time spent scaling your practice.
Own Your Clinical Time.
Stop being a receptionist in your own clinic. Let our managed experts handle your scheduling and intake today.