EOB (Explanation of Benefits) Entry Virtual Assistant for Hire

HIPAA Compliant & Secure

Clear Your EOB Backlog.
Accelerate Your Revenue Cycle.

Hire a fully managed EOB Entry Virtual Assistant to handle manual payment posting, ERA reconciliation, and denial capture. Eliminate administrative bottlenecks and ensure accurate Accounts Receivable without the overhead.

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Epic Systems Cerner eClinicalWorks Athenahealth Kareo AdvancedMD Dentrix SimplePractice Waystar Epic Systems Cerner eClinicalWorks Athenahealth Kareo AdvancedMD Dentrix SimplePractice Waystar

Precision Revenue Cycle Support

Medical billing requires zero margin for error. Our specialized EOB Entry VAs are trained to execute the critical back-office tasks that keep your AR accurate.

Manual EOB & ERA Posting

Accurately posting paper Explanations of Benefits (EOBs) and reconciling Electronic Remittance Advice (ERAs) into your EHR/PM system line by line, ensuring payments match deposits.

Denial Capture & Coding

Identifying denial reason codes (CARCs and RARCs) during the posting process and routing them to the appropriate queue so your AR team can appeal quickly without missing deadlines.

Patient Responsibility Transfers

Correctly shifting deductibles, co-insurance, and copay balances to the patient's statement after primary and secondary insurance payments have been accurately posted.

Demographic & Charge Entry

Assisting with the front end of the cycle by registering new patients, updating insurance verifications, and entering super-bill charges to prevent clean claim rejections.

The Sagedoer Managed Advantage

Why medical billing companies and practices trust our managed infrastructure.

Traditional Freelancers

  • ✖

    Hidden Markups & Fees

    Lose up to 40% of your budget to bidding platform markups and hidden membership fees.

  • ✖

    You Must QA Everything

    You must spend hours daily verifying the freelancer's posting accuracy to avoid ledger disasters.

  • ✖

    Turnover Stops Cash Flow

    If a freelancer quits, your EOB backlog piles up instantly while you interview replacements.

Sagedoer Managed Service

  • ✔

    0% Hidden Fees

    You pay strictly for the actual hours worked by the VA. Simple, centralized USD invoicing.

  • ✔

    Dedicated Project Manager

    A PM is included at no extra charge to oversee the VA, perform QA on postings, and ensure HIPAA compliance.

  • ✔

    Seamless Replacements

    If your assigned VA takes leave, we instantly plug in an internally trained replacement. Zero AR disruption.

How To Outsource Your Posting

From delegation to cleared backlogs in four secure steps.

1

Submit Requirements

Share your EHR/PM software (e.g., Athenahealth, Kareo) and the estimated weekly volume of EOBs or ERA exceptions. Contact us via Email, Form, or WhatsApp.

2

Finalise the Strategy

Your Dedicated Project Manager reaches out to establish secure connection protocols (VPN/RDP) and map out the exact posting rules for your practice.

3

Expert Execution

The PM takes full charge. Our vetted medical billing experts begin clearing your backlog, posting payments, and flagging denials accurately.

4

Pay Only for Output

We log and charge exclusively for the VA's actual working time. The PM's oversight, QA, and security checks are completely free.

Transparent, Value-Driven Pricing

No setup fees. No platform markups. Scale your medical billing operations efficiently.

Part-Time Biller

20 HOURS PER WEEK
$7/hour

Est. $560 USD / Month (4 Weeks)

  • ✔ Pay only for hours of pure work
  • ✔ Dedicated Project Manager included
  • ✔ Free QA and supervision
  • ✔ Zero setup or onboarding fees
  • ✔ No monthly membership charges
Book a Call
MAXIMUM VALUE

Full-Time Biller

40 HOURS PER WEEK
$6/hour

Est. $960 USD / Month (4 Weeks)

  • ✔ Pay only for hours of pure work
  • ✔ Dedicated Project Manager included
  • ✔ Free QA and supervision
  • ✔ Zero setup or onboarding fees
  • ✔ No monthly membership charges
Hire Full-Time VA

Trusted by Billing Managers

See how we remove the data entry bottleneck from RCM teams.

★★★★★

"We had a 3-week backlog of paper EOBs holding up our AR. Sagedoer's VA cleared it in days. The PM ensures every denial code is captured accurately so our appeal team can get right to work."

- Sarah J., Billing Company Owner
★★★★★

"The fact that Sagedoer provides a dedicated manager for free is incredible. I don't have to train the VA on Athenahealth; the PM handles the onboarding and daily QA. Huge time saver."

- Dr. Michael K., Practice Director
★★★★★

"Zero platform fees means we are actually paying $6/hr flat. They handle our patient demographic entry and payment posting perfectly. Our revenue cycle is faster than ever."

- Elena R., RCM Operations Manager
★★★★★

"We had a 3-week backlog of paper EOBs holding up our AR. Sagedoer's VA cleared it in days. The PM ensures every denial code is captured accurately so our appeal team can get right to work."

- Sarah J., Billing Company Owner
★★★★★

"The fact that Sagedoer provides a dedicated manager for free is incredible. I don't have to train the VA on Athenahealth; the PM handles the onboarding and daily QA. Huge time saver."

- Dr. Michael K., Practice Director
★★★★★

"Zero platform fees means we are actually paying $6/hr flat. They handle our patient demographic entry and payment posting perfectly. Our revenue cycle is faster than ever."

- Elena R., RCM Operations Manager

Frequently Asked Questions

Are your workspaces HIPAA compliant?
Yes. We understand the critical nature of PHI. Our VAs access your systems via secure VPNs, Remote Desktop (RDP), or directly through your secure cloud-based EHR, ensuring data never leaves your environment.
Do they know how to read complex EOBs?
Absolutely. Our EOB Entry VAs are trained to decipher complex, multi-page payer remittances, correctly applying contractual adjustments, patient deductibles, and co-insurance.
What exactly does the Dedicated Project Manager do?
In traditional setups, you must verify the VA's posting accuracy yourself. With Sagedoer, your PM oversees the VA, performs spot-checks and QA on the ledgers, ensures daily volume targets are met, and acts as your single point of contact—at no extra cost.
Which EHR/PM systems do you support?
Our teams are proficient in major systems like Epic, Cerner, eClinicalWorks, Athenahealth, Kareo, AdvancedMD, Dentrix, and more. We easily adapt to proprietary or custom billing systems as well.

Ready to clear the backlog?

Submit your software stack and volume requirements below. A Project Manager will outline a tailored RCM strategy.

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