Plan Perfection.
Skip the Admin Panic.
Stop drowning in vendor quotes, RSVP tracking, and messy spreadsheets. Hire a dedicated Event Management VA to handle venue research, attendee communication, and logistics timelines—overseen by your free, dedicated Project Manager.
PROFICIENT IN TOP EVENT TECH & CRM PLATFORMS
Behind-the-Scenes Event Operations
From aggressively tracking down missing dietary requirements to filtering 50 caterer quotes into one clean spreadsheet—our VAs operate as your dedicated back-office event team.
Guest List & RSVP Tracking
Eliminate the chaos of scattered emails and spreadsheets. Ensure every guest is accounted for perfectly.
- Database Management: Inputting and updating massive attendee lists across Airtable, Excel, or event CRMs.
- RSVP Chasing: Executing polite but persistent follow-up sequences to secure final headcounts and plus-ones.
- Requirement Auditing: Collecting and organizing critical details like dietary restrictions, mobility needs, and VIP status.
Venue & Vendor Sourcing
Stop spending hours on Google. Give us your criteria, and we return a curated list of the best options.
- Research & Vetting: Finding venues, caterers, AV companies, and decorators that match your budget and aesthetic.
- Quote Comparison: Reaching out for pricing and building clean matrix spreadsheets comparing vendor costs and inclusions.
- Contract Organization: Filing quotes, COIs (Certificates of Insurance), and deposit invoices in your shared drive.
Run-of-Show Logistics
We handle the endless pre-event admin details so you can focus on the client experience on event day.
- Speaker/Sponsor Wrangling: Relentlessly chasing down headshots, bios, high-res logos, and presentation decks.
- Schedule Building: Formatting complex, multi-day, multi-track itineraries into clean PDFs and event app platforms.
- Attendee Comms: Drafting and scheduling "Know Before You Go" emails, parking instructions, and post-event surveys.
Flawless Events.
Zero Administrative Burnout.
In event planning, a missed vendor email or a lost dietary requirement can cause an on-site disaster. Sagedoer delivers highly trained event administration VAs, backed completely by a dedicated Project Manager who QA audits your guest lists and vendor contracts before they reach your desk.
Centralized Time Tracking
Pay exclusively for hours spent actively managing your event data, vendor outreach, or platform setup.
Flexible Scalability
Scale your hours up during busy event seasons and easily pause or scale down during quiet months.
Free PM Supervision
Your Project Manager acts as your QA lead—double-checking table assignments and vendor invoice math.
Secure Access
VAs use secure password managers to access your event portals (Cvent, Eventbrite), keeping data safe.
The Delegation Workflow
The Sagedoer Event Standard
Why high-end wedding planners, corporate event directors, and experiential agencies trust Sagedoer over traditional freelance platforms.
| Operations | Traditional Platforms |
THE SMART CHOICE
Sagedoer
|
|---|---|---|
| Freelancer Fees | 20% hidden markups and opaque hourly billing | Flat $6-$7/hr. Transparent time tracking. |
| Quality Control | You must verify if vendor quotes were entered accurately | Dedicated Project Manager audits the spreadsheets first |
| Event Expertise | General VAs who don't understand BEOs or run-of-shows | Internally vetted, trained in event terminology and logistics |
| Hiring Speed | Weeks of reviewing portfolios to find trustworthy talent | Instant delegation. We immediately assign the right specialist. |
| Scalability | Paying retainers during your off-season | Scale hours up for big events, pause during quiet months |
| Staff Turnover | If your VA quits, your registration process halts entirely | Seamless internal replacements with zero workflow disruption |
Structured Professional Pricing
Enterprise-grade event support, without the expensive local hiring overhead.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Billable strictly for active planning tasks
- Dedicated Project Manager included
- Free management & data QA audits
- Zero startup, setup or onboarding fees
- Cancel or adjust hours anytime
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Dedicated full-time logistics support
- Dedicated Project Manager included
- Unlimited vendor sourcing & data entry
- Zero startup, setup or onboarding fees
- Seamless internal replacement coordination
Frequently Asked Questions
Are your VAs trained in specific event software like Cvent or Eventbrite?
How do they handle communication with high-end clients or VIP guests?
Can the VA negotiate contracts with vendors?
Why do I need a Project Manager if I am hiring an Admin VA?
Ready to Streamline Your Events?
Stop letting the stress of admin and vendor chasing distract you from designing incredible experiences. Delegate your event logistics to Sagedoer's managed experts.