Clean Your Books.
Delegate Expense Categorization.
Stop spending 15+ hours a month manually tagging receipts and reconciling spreadsheets. Access elite, vetted Virtual Assistants who categorize every transaction accurately—overseen by a dedicated project manager at zero extra cost.
Proficient in Your Financial Software Stack
What Does An Expense VA Do?
We transform your chaotic receipts and messy bank feeds into pristine, audit-ready financial data. Stop treating "Miscellaneous" as a catch-all category.
Granular Categorization
We eliminate the "uncategorized" pile. We review every line item in your bank feed, separating personal from business expenses, and applying IRS-aligned category tags accurately.
- Spreadsheet data entry & pivot tables
- Splitting multi-item receipts correctly
- Applying custom department/project tags
Receipt Management
No more hunting down paper receipts at tax time. We chase down your team for missing documentation, upload digital invoices, and attach them directly to the corresponding transaction.
- Managing Expensify / Dext inboxes
- Writing clear, one-line business purpose memos
- Organizing Google Drive receipt folders
Software Reconciliation
We bridge the gap between your spreadsheets and your accounting software. We ensure all manually tracked expenses are synced flawlessly into QuickBooks Online or Xero.
- QBO / Xero bank feed reconciliation
- Flagging anomalies for CPA review
- Vendor profile management & cleanup
The Smart Choice for Startups & CFOs
Stop paying expensive CPAs to do basic data entry. Let Sagedoer handle the tedious prep work.
| The Problem | Freelance Platforms | The Sagedoer Way |
|---|---|---|
| Platform & Agency Fees | Up to 40% in hidden markups and hourly bidding | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Delegation | You must check their spreadsheet entries and supervise | Dedicated Project Manager acts as your single point of contact |
| Data Accuracy & Security | Risky handling of financial data by unvetted gig workers | Internally vetted professionals bound by strict NDAs |
| Hiring Speed | Endless cycles of interviewing and spreadsheet testing | Instant delegation. We immediately assign a bookkeeping expert. |
| Staff Turnover | Start the hiring and software-access process over | Seamless internal replacements with zero workflow disruption |
Our Seamless Workflow
From messy receipts to clean spreadsheets, we handle the friction.
Submit Requirements
Share your chart of accounts, software tools, and receipt folders securely.
Finalise the Deal
Your dedicated project manager audits your workflow, outlines a tagging strategy, and finalises details.
Expert Execution
Your manager deploys our vetted VAs to categorize rows, chase receipts, and reconcile accounts.
Pay Only for Output
We charge exclusively for actual working time. Project management QA is completely free.
Transparent Pricing. Zero Surprises.
Scale your administrative support instantly. No recruiting fees, no monthly memberships.
$7 / hour
Est. $560 USD / Month (4 Weeks)
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
$6 / hour
Est. $960 USD / Month (4 Weeks)
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA and management supervision
- Zero setup or onboarding fees
- Consolidated Reporting
Trusted by Startup Founders & Agency CFOs
"Before Sagedoer, tax time was a nightmare of tracing back months of uncategorized expenses. Now, the VA tags every line item in our spreadsheets weekly and attaches the Expensify receipts. It saves our CPA hours of billable time."
Marcus R.
Founder, SaaS Startup
"The dedicated project manager is fantastic. We use a complex system of project tags in Google Sheets to track job profitability. The PM ensured the VA followed our exact categorization rules flawlessly."
Sarah L.
Operations Director, Marketing Agency
"Zero hidden fees. We pay exactly $7/hr for an expert who knows QuickBooks Online inside out. They reconcile our bank feeds daily, so I always have real-time visibility into our cash flow."
David T.
E-Commerce Owner
Frequently Asked Questions
How secure is my financial data and bank information?
Can the VA handle custom category tags, or just standard IRS categories?
What if they don't know what a specific expense is for?
Clean books.
Clear decisions.
Ensure flawless financial data entry. Get matched with your premium Bookkeeping Virtual Assistant and Project Manager within 24 hours.
Request Accounting Support
Fill out the brief form below and your dedicated project manager will review your data entry and spreadsheet needs.