Facilities Manager Support Virtual Assistant for Hire

★★★★★ Rated 4.9/5 for Facility Operations Support

Keep Your Facilities Running.
Stop Chasing Work Orders.

Hire a dedicated, fully managed Facilities Support Virtual Assistant to handle your CMMS data entry, vendor dispatch, COI tracking, and preventive maintenance scheduling. We manage the back-office so you can manage the building.

Book a Strategy Call WhatsApp Us
UpKeep CMMS Fiix Software Yardi Voyager Smartsheet ServiceNow Microsoft Teams
UpKeep CMMS Fiix Software Yardi Voyager Smartsheet ServiceNow Microsoft Teams

Outsource the Admin. Own the Facility.

Our vetted Facility Support VAs execute the daily logistical operations of your properties, from dispatching plumbers to auditing preventive maintenance logs.

Work Order Triage

Monitoring the helpdesk, categorizing tenant requests by priority, assigning tasks to the correct internal techs or external vendors within your CMMS, and updating statuses.

PM Scheduling & Tracking

Setting up recurring Preventive Maintenance (PM) schedules for HVAC, elevators, and fire systems. Tracking completion rates and flagging overdue compliance checks.

Vendor Coordination

Requesting quotes, dispatching third-party contractors, following up on arrival times, and maintaining a centralized directory of preferred vendors and emergency contacts.

COI & Compliance Tracking

Auditing vendor Certificates of Insurance (COI). Emailing contractors before policies expire to request updated documentation, ensuring your building remains compliant.

Invoice Support & Procurement

Matching vendor invoices against completed work orders. Submitting approved invoices to AP software (Coupa/QuickBooks) and tracking the delivery of facility supplies.

Asset Data Management

Updating asset registries within your CMMS when new HVAC units, pumps, or safety equipment are installed. Adding serial numbers, warranty dates, and manual PDFs.

Why Facility Teams Choose Sagedoer

We provide a fully managed operations hub, not just a freelance marketplace.

Traditional Platforms (Upwork/Fiverr)
The Smart Choice: Sagedoer
Up to 40% in hidden markups, bidding, and memberships
You must actively manage the VA while putting out building fires
Hit-or-miss talent with no real estate or CMMS experience
Endless cycles of reviewing resumes and conducting test tasks
Start the hiring process over if the freelancer disappears
0% Hidden Fees. Pay strictly for hours worked on your facility tasks.
Dedicated Project Manager acts as your dispatch coordinator
Internally vetted ops professionals familiar with work order flows
Instant delegation. We assign the right administrative talent immediately.
Seamless internal replacements with zero workflow disruption

Our Seamless Delegation Workflow

1

Submit Requirements

Share your CMMS platform details, standard operating procedures, and vendor lists with us via Email, Form, or WhatsApp.

2

Finalise the Deal

Our dedicated project manager will review your facility portfolio, outline daily protocols, and finalise the partnership details.

3

Expert Execution

Your PM takes full charge, ensuring the VA triages tickets, tracks COIs, and dispatches vendors flawlessly.

4

Pay Only for Output

We log and charge exclusively for the VA's actual working time. PM supervision is completely free.

Scalable Facility Support Pricing

Whether you manage a single corporate HQ or a multi-state real estate portfolio, pay only for the exact hours required.

Part-Time

20 Hours Per Week

$7 / hour

Est. $560 USD / Month (4 Weeks)

  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly membership charges
Hire Part-Time
MAXIMUM VALUE

Full-Time

40 Hours Per Week

$6 / hour

Est. $960 USD / Month (4 Weeks)

  • Pay only for hours of pure work
  • Dedicated Project Manager included
  • Free management supervision
  • Zero setup or onboarding fees
  • No monthly membership charges
Hire Full-Time

Trusted by Operations Directors

See how our managed VAs keep facility portfolios compliant, maintained, and organized.

"Before Sagedoer, our facility managers were spending 4 hours a day just updating Fiix and chasing down vendor COIs. Now, our VA handles the entire back-office workflow, and we haven't missed a PM schedule in months."
M

Marcus T.

VP of Corporate Real Estate

"The dedicated Project Manager is exactly what we needed. I forward a plumbing issue from a tenant, and the PM ensures the VA dispatches our preferred vendor, logs it in UpKeep, and tracks it to completion."
S

Sarah W.

Regional Facilities Director

"We manage 15 commercial buildings. The volume of invoices and work orders was drowning us. The Sagedoer VA triages everything perfectly. It's the most cost-effective ops decision we've made."
D

David L.

Property Operations Manager

"Before Sagedoer, our facility managers were spending 4 hours a day just updating Fiix and chasing down vendor COIs. Now, our VA handles the entire back-office workflow, and we haven't missed a PM schedule in months."
M

Marcus T.

VP of Corporate Real Estate

"The dedicated Project Manager is exactly what we needed. I forward a plumbing issue from a tenant, and the PM ensures the VA dispatches our preferred vendor, logs it in UpKeep, and tracks it to completion."
S

Sarah W.

Regional Facilities Director

"We manage 15 commercial buildings. The volume of invoices and work orders was drowning us. The Sagedoer VA triages everything perfectly. It's the most cost-effective ops decision we've made."
D

David L.

Property Operations Manager

Frequently Asked Questions

Do your VAs have experience with standard CMMS platforms?
Yes. We match you with VAs who are proficient in navigating common facility software like UpKeep, Fiix, Maintenance Connection, and Yardi. They understand the workflow of opening, assigning, and closing out work orders accurately.
How do they handle emergency or priority work orders?
During onboarding, your Project Manager will help you establish a strict triage protocol. If an emergency ticket (e.g., active leak, power failure) is submitted, the VA will immediately flag it, dispatch the emergency vendor, and notify your on-call facility manager via phone/Slack based on your rules.
Can the VA communicate directly with our vendors and tenants?
Absolutely. We provide VAs with excellent English communication skills. They can monitor a shared inbox (e.g., facilities@yourcompany.com), reply to tenant requests professionally, and call or email contractors to coordinate site access and request quotes.
Is my facility data and vendor pricing kept secure?
Yes. All our VAs work under strict NDAs and operate within your secure systems (like Microsoft 365 or Google Workspace). We do not store your proprietary building data or vendor contracts on external networks.

Ready to streamline your facilities?

Reach out today. Our dedicated project manager will review your work order volume and outline a tailored delegation strategy for your building portfolio.

Book a 30-Min Strategy Call WhatsApp: +91 8017067191 Email: info@sagedoer.com