Win More Gov Contracts.
We Handle the Portals.
Navigating SAM.gov, updating GSA catalogs, and formatting 100-page RFP responses drains your capture team's time. Hire a managed VA to handle federal compliance administration, portal monitoring, and bid formatting.
Fluent in B2G Procurement Platforms
Generalist VAs Don't Understand the FAR.
Government contracting is unforgiving. If a standard administrative assistant misses a Reps & Certs deadline, formats a pricing matrix incorrectly, or misunderstands a NAICS code search, you don't just lose time—you lose multi-million dollar bids.
Sagedoer provides trained B2G Operations Specialists. We act as your compliance back-office, handling the tedious portal management and document formatting so your Subject Matter Experts (SMEs) and Capture Managers can focus on strategy and writing.
-
Project Manager QA
Compliance is everything. Before your VA updates a SAM.gov profile or submits formatted past performance docs, your dedicated Sagedoer PM audits the work to ensure strict adherence to instructions.
-
Absolute Data Security
Handling CAGE codes and proprietary pricing requires trust. Our team operates under strict NDAs, uses secure password managers, and can work directly within your VPN or secure cloud environments.
Capture & Compliance Support
What your Government Account VA handles behind the scenes every day.
Daily Bid Sweeps
Monitoring GovWin, SAM.gov, and specific agency portals daily based on your NAICS/PSC codes. Filtering out noise and curating a qualified pipeline of RFPs and Sources Sought notices.
RFP Formatting & Shredding
Taking complex RFPs and breaking them down into compliance matrices. Formatting resumes, past performance volumes, and standardizing fonts/margins exactly to agency specifications.
Portal Management
Managing your company profiles. Updating GSA Advantage catalogs with new pricing, renewing SAM.gov registrations, and ensuring Reps & Certs are current to avoid contract delays.
FOIA Requests & Intel
Drafting and submitting Freedom of Information Act (FOIA) requests to obtain competitor pricing and past winning proposals, organizing the intel for your capture managers.
Contracting Officer Liaison
Drafting polite, professional emails to Contracting Officers (CO/KO) regarding Q&A deadlines, extension requests, or debrief scheduling, keeping your communication strictly compliant.
CRM & Pipeline Updates
Maintaining your Salesforce or GovWin pipelines. Updating stages, attaching addendums to opportunity files, and ensuring the sales team has the latest documents.
A Compliance Back-Office Without the Agency Retainer
Bypass the hassle of recruiting and training virtual assistants on arcane government portals. Get precision formatting and portal management delivered through one dedicated manager.
Single Point of Contact
Your PM handles all VA supervision, document QA, and workflow delegation. You just forward the RFI or login link.
Zero Wasted Time
Centralised time tracking means you pay exclusively for pure, productive hours spent searching portals or formatting docs.
Exceptional Quality
The PM acts as a compliance QA layer, reviewing formatting and matrix alignments before sending drafts to your Capture Managers.
No Platform Fees
Unlike expensive proposal consulting firms, we charge no hidden markups, no retainers, and no win-fees.
Up to 70%
Savings vs. hiring a junior proposal coordinator.
Trusted by B2G Contractors
"Our engineers were wasting hours formatting resumes and past performance matrices for DoD bids. Our Sagedoer VA took over all the Microsoft Word formatting. Now our team just writes the technical content and the VA makes it look compliant."
"We needed someone to sweep SAM.gov and GovWin every morning for our specific NAICS codes. The VA filters out the noise and drops 3-5 highly qualified leads into our Slack channel daily. Best investment we've made for pipeline generation."
"Managing GSA eBuy and keeping our catalog pricing updated was a constant headache. The Sagedoer team learned our process quickly, and having the PM oversee the portal updates means zero mistakes."
"I had a standard VA before who missed a critical Reps & Certs update which delayed a contract award. Sagedoer's compliance-first approach and Project Manager QA gives me total peace of mind."
The Operations Workflow
From chaotic portals to streamlined compliance.
Submit Requirements
Share your target NAICS codes, portal access (SAM, GovWin), and formatting needs via Email or WhatsApp.
Compliance Alignment
Your dedicated PM outlines a strict QA protocol for handling federal documents and finalises access details.
Expert Execution
Your PM oversees daily ops, ensuring the VA monitors bids and formats RFPs flawlessly.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. PM QA supervision is completely free.
Transparent Pricing
Stop paying premium consultant retainers for back-office administration.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Comparison of Sagedoer
| Features | Traditional Platforms | THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified credentials | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Operations FAQs
Do your VAs write the technical proposals?
Do they have security clearances?
How securely do you handle our portals and CAGE codes?
What exactly does the Project Manager check?
Ready to Scale Your B2G Sales?
Stop letting top-tier engineers waste time formatting Word documents. Outsource your proposal administration to our managed team today.
Request a Consultation
Submit the form below. Your Sagedoer project manager will contact you within 24 hours.