Focus on Coaching.
We'll Run the Program.
Stop acting as a full-time tech support rep for your students. Delegate Zoom scheduling, Skool/Discord moderation, and cohort onboarding to a fully managed Group Program Management VA.
Cohort Engagement
+ 85% Maintained
Tech Support
100% Handled
Proficient in Your E-Learning Stack
What Does a Program Management VA Do?
They act as your dedicated Community Manager and Operations Lead, ensuring your students have a flawless, high-touch experience from day one.
Onboarding & Admin
- Managing the intake process and granting platform access (Kajabi, Skool).
- Sending welcome emails, onboarding packets, and preliminary surveys.
- Managing failed payments (Dunning) and resolving subscription billing issues.
- Tracking student progress and identifying inactive members for re-engagement.
Live Call Coordination
- Setting up recurring Zoom links and sending automated calendar invites.
- Acting as a live moderator during group calls (managing the chat, unmuting students).
- Downloading, trimming, and uploading call replays to your course portal quickly.
- Gathering student questions in advance via typeforms for Q&A sessions.
Community Moderation
- Moderating Facebook Groups, Discord servers, or Skool communities daily.
- Approving member requests and removing spam or unauthorized promotions.
- Creating weekly engagement posts to keep the community active.
- Answering basic "L1" technical questions ("Where do I find the workbook?").
Scale Your Cohorts Without Breaking the Experience
When your program grows, student support can quickly overwhelm you. Hiring freelancers on open platforms is risky if they drop the ball during a launch. Sagedoer provides a fully managed operator overseen by our internal QA team.
Dedicated Project Manager
Your single point of contact. They review the VA's email replies to students, ensure Zoom links are correct before calls, and handle daily supervision. Completely free.
No Hidden Platform Fees
Avoid the 20-40% markups found on Upwork or Fiverr. You pay strictly for the pure hours worked by your Program Management VA. Keep your course profit margins high.
Zero Disruption Replacements
If your VA takes leave during a critical cohort launch, your Project Manager seamlessly deploys an internally vetted replacement familiar with Skool/Kajabi. Your students never notice.
Student Experience
100% Supported
The Smart Alternative
Why top creators choose Sagedoer over chaotic freelance marketplaces.
| Feature | Traditional Platforms | The Smart Choice Sagedoer |
|---|---|---|
| Platform Fees | Up to 40% in hidden markups | 0% Hidden Fees. Pure hourly rate. |
| Daily Management | You supervise and train freelancers | Dedicated PM manages daily output |
| Tech Stack Knowledge | Must teach them Skool/Kajabi | Internally vetted e-learning experts |
| Hiring Speed | Endless interviewing cycles | Instant delegation. We assign them. |
| Staff Replacements | Start hiring from scratch if they leave | Seamless replacements, zero downtime |
Onboarding in 4 Simple Steps
A frictionless process designed for busy creators.
Submit Requirements
Share your course platform, community tools, and student FAQs via Email or WhatsApp.
Finalise the Deal
Our dedicated PM reviews your onboarding flows, outlines a support strategy, and finalises NDAs.
Expert Execution
Your PM assigns the VA, ensures safe platform access, and monitors daily student support tasks.
Pay Only for Output
We charge exclusively for the VA's actual program management time. PM supervision is free.
Simple, Scalable Pricing
Pay strictly for hours worked. Cancel anytime. No hidden overhead.
Part-Time
20 Hours Per Week
- Pay only for pure work hours
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for pure work hours
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Top Creators
See what course owners say about our Program VAs.
"When I launched my Skool community, I was drowning in 'how do I access the PDF?' DMs. Sagedoer deployed a VA who now acts as my Community Manager. They answer every support question before I even wake up."
Michael R.
B2B Sales Coach
"I run a 12-week high-ticket cohort. Our VA handles all the backend logistics—Zoom links, uploading replays to Kajabi, and tracking student progress. The free PM ensures zero errors."
Sarah L.
Leadership Consultant
"Chasing failed Stripe payments was killing my energy. Now, our Sagedoer VA politely follows up with students to update their cards. It's saved us thousands in churned revenue."
Jason D.
Fitness Program Creator
"When I launched my Skool community, I was drowning in 'how do I access the PDF?' DMs. Sagedoer deployed a VA who now acts as my Community Manager. They answer every support question before I even wake up."
Michael R.
B2B Sales Coach
"I run a 12-week high-ticket cohort. Our VA handles all the backend logistics—Zoom links, uploading replays to Kajabi, and tracking student progress. The free PM ensures zero errors."
Sarah L.
Leadership Consultant
Frequently Asked Questions
Addressing concerns about delegating your student experience.
Can they moderate our Skool or Facebook community?
Do I give them access to my Stripe or payment processor?
Are they comfortable acting as a host on live Zoom calls?
What exactly does the free Project Manager do?
Ready to scale your student base?
Let's discuss your current platform, your support bottlenecks, and how a managed Sagedoer VA can take over your community operations.