Scale Your Practice with a Healthcare Business Virtual Assistant
Free your clinical staff from drowning in paperwork, scheduling, and billing tasks. Hire a vetted HC Business VA managed by a free dedicated Sagedoer Project Manager.
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EMR & EHR System Proficient
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Free PM quality supervision included
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Zero hiring, training, or turnover headaches
Front Desk Ops
Sagedoer Managed
Patient Appointment Scheduled
VA entered Jane Doe into AdvancedMD, verified insurance, sent intake forms.
Prior Authorization Submitted
VA drafted & filed paperwork for MRI approval via portal.
Project Manager Oversight: Ensuring 100% accuracy on demographic entry. PM time is not billed to the client.
What Your Healthcare Business VA Handles
Our specialized VAs execute the critical back-office operations that keep your clinic, private practice, or home care agency running smoothly.
Scheduling & Intake
Managing complex calendar bookings, processing new patient intake forms, updating demographics in the EMR, and confirming appointments to minimize no-shows.
Insurance Verification (VOB)
Calling insurance payors or using web portals to verify active coverage, check deductibles/copays, and explain benefits securely to patients before visits.
Medical Billing Support
Assisting your billers by scrubbing claims, entering superbill charges, posting payments, and following up on basic AR denials and rejected claims.
Telehealth Coordination
Managing Zoom/Doxy.me links, onboarding patients to your telehealth platform, performing tech checks, and acting as a virtual waiting room attendant.
Prior Authorizations
Gathering clinical notes, submitting auth requests to insurance portals, and aggressively following up on pending approvals for meds, scans, or surgeries.
Inbox & Records Routing
Monitoring the clinic email or secure fax (eFax), routing lab results to providers, attaching incoming records to patient charts, and triaging patient messages.
Proficient in Your Medical Stack
Sagedoer vs. Traditional Medical Temps
| Feature | Freelancers / Local Temps | Sagedoer (Fully Managed) |
|---|---|---|
| Platform & Agency Markups | Up to 40% hidden markups or payroll taxes. | 0% Hidden Fees. Pay strictly for hours worked. |
| Quality Control & Oversight | You (the provider) must stop seeing patients to manage them. | Dedicated PM acts as your single point of contact for free. |
| Hiring Speed | Weeks of posting ads, interviewing, and running backgrounds. | Instant deployment of internally vetted HC specialists. |
| Staff Turnover | If they quit, workflows break and billing gets backlogged. | Seamless internal replacements with zero workflow disruption. |
4 Steps to Admin Relief
Submit Requirements
Tell us your EMR, phone system, and daily bottlenecks (e.g., drowning in prior auths, missed calls). We'll map out a solution.
Finalise Strategy & Compliance
Your Sagedoer PM aligns a vetted medical VA, establishes KPIs, and ensures all security protocols and BAA agreements are in place.
Expert Execution
Your VA takes over the inbox, phones, and scheduling. Your PM oversees their accuracy daily, completely free of charge.
Pay Only For Output
We log time strictly for the VA's active work hours. No setup fees, no PM fees, and completely centralized USD invoicing.
Scale Your Practice, Cut Your Costs
No hidden markups or payroll taxes. Get premium healthcare operations support at a flat, transparent hourly rate.
Part-Time
20 Hours Per Week
- Pay only for active work hours
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Full-Time
40 Hours Per Week
- Pay only for active work hours
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
Trusted by Healthcare Businesses
"Our Sagedoer VA handles all our SimplePractice intake and patient scheduling. We save over $3,500 a month compared to a local in-office hire, and the PM ensures zero errors."
"Getting prior authorizations was causing massive bottlenecks. Our assigned VA now sits on the phone with insurances and navigates the portals perfectly. Absolute lifesaver."
"Having the dedicated Project Manager makes all the difference. I don't have to micromanage the VA—the PM acts as my single point of contact and handles the delegation."
"We shifted our entire Verification of Benefits (VOB) process to our Sagedoer team. They integrated instantly with AdvancedMD. The flat pricing structure is incredibly fair."
"Our Sagedoer VA handles all our SimplePractice intake and patient scheduling. We save over $3,500 a month compared to a local in-office hire, and the PM ensures zero errors."
"Getting prior authorizations was causing massive bottlenecks. Our assigned VA now sits on the phone with insurances and navigates the portals perfectly. Absolute lifesaver."
Frequently Asked Questions
Are your VAs trained in HIPAA compliance?
Yes. All our Healthcare Business VAs undergo mandatory HIPAA training to ensure strict adherence to patient privacy laws (PHI). We will also sign a Business Associate Agreement (BAA) with your practice during the onboarding phase.
How does the VA make calls to patients and insurances?
Our VAs log into your existing VoIP phone system (like RingCentral, Nextiva, or your integrated EMR dialer) through their browser. When they call patients or insurance companies, your clinic's local phone number shows up on the caller ID.
What if they don't know our specific EMR software?
While our VAs are pre-vetted for major platforms (Athenahealth, SimplePractice, Cerner, etc.), your dedicated Project Manager handles specific workflow transitions. You show the PM your process once, and the PM creates the SOPs (Standard Operating Procedures) and trains the VA. You do not have to train the VA directly.
Can they handle medical billing and coding?
Our Business VAs provide excellent Medical Billing Support—this includes checking eligibility, scrubbing claims, payment posting, and follow-ups on basic denials. However, for highly specialized certified Medical Coding (e.g., assigning complex ICD-10 codes from scratch), you should consult your PM to ensure we match you with a certified coder.
Unburden Your Clinical Staff Today
Submit your practice requirements via the form. A Sagedoer Project Manager will reply promptly to structure your admin relief plan and assign your new Coordinator.