Keep Your Hands on the Trowel.
We'll Run the Office.
Stop losing $10k patio jobs because you couldn't answer the phone while covered in mortar. Hire a highly-trained Virtual Assistant to handle your quotes, material orders, and dispatching. Managed by a dedicated Project Manager at zero platform fees.
0
Missed Leads
100%
Quote Follow-Up
70%
Cost Reduction
Quality Assurance
Ops Audited by Master PM
Operations Built for the Trades
You didn't become a mason to do paperwork. Let our managed VAs handle the repetitive, detail-oriented work of running your construction business.
Call Answering & Lead Triage
Catching every lead. Answering inbound calls professionally, capturing project details (patios, retaining walls, repairs), and scheduling your estimates.
Estimate & Quote Prep
Stop typing up quotes at 9 PM. Send your VA rough notes or a voice memo from the site, and they will build out a professional, itemized proposal for the client.
Permit & Utility Coordination
Navigating clunky city portals to pull masonry/hardscaping permits, and calling 811 (Dig Safe) to ensure utilities are marked before excavation begins.
Material & Supplier Ordering
Calling your local brickyards and suppliers (Belgard, SiteOne) to check stock on specific pavers, compare pricing, and coordinate delivery dates to the job site.
Invoicing & Collections
Generating deposit invoices to secure jobs and final invoices upon completion. Following up relentlessly on unpaid commercial or residential accounts.
Uncompromising Quality Control
Every quote sent and permit pulled is audited by your dedicated Project Manager. Zero management overhead for you.
Discuss Your WorkflowsThe Contracting Tech Stack
Proficient in Top Home Service Tools
Our VAs hit the ground running. You just grant them secure access to the software you already use to dispatch and bill.
The Smart Choice for Trades Businesses
Why growing masonry contractors choose Sagedoer's managed model over hiring random freelancers or answering services.
Basic Answering Services
Industry Knowledge
They just take messages. They don't know the difference between tuckpointing and a full chimney rebuild.
Software Capabilities
They can't log into Jobber to book the estimate or view your crew's actual availability.
Administrative Help
They only answer calls. They won't pull permits, chase invoices, or prep quotes.
Pricing Models
Charging high per-minute rates that punish you for having long, consultative customer calls.
Dedicated Masonry VA
Industry Knowledge
Trained to understand basic hardscaping/masonry terminology to capture lead details correctly.
Software Capabilities
They work directly inside your CRM (Jobber/Buildertrend) to book and dispatch jobs live.
Administrative Help
A true back-office assistant. They prep quotes, file permits, and chase unpaid bills.
Pricing Models
Flat hourly rate ($6-$7/hr). Take the time needed to close the lead without watching the clock.
Seamless Contractor Onboarding
Integrate an expert into your office workflow safely in just a few days.
Submit Requirements
Share your dispatch software (e.g., Jobber), phone system, and specific bottlenecks (permits vs. calls).
Finalise Strategy
Our PM sets up standard operating procedures (SOPs) for dispatching and quoting, and assigns your VA.
Expert Execution
Your VA manages calls, books jobs, and pulls permits. The PM audits the initial work to ensure accuracy.
Pay Only for Output
We log and charge exclusively for the VA's actual working time. The PM's oversight is completely free.
Transparent, High-ROI Pricing
Scale your masonry business without the massive payroll overhead of local office staff.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA auditing
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA auditing
- Zero setup or onboarding fees
- No monthly membership charges
Frequently Asked Questions
Yes. We train our VAs to understand the difference between tuckpointing, a new retaining wall, or paver sealing. This ensures they ask the right qualifying questions when a customer calls, saving you from driving out to dead-end jobs.
You simply set up call forwarding or provide them a seat on your VoIP system (like RingCentral, Dialpad, or OpenPhone). They answer professionally using your company's name and scripts, making them sound like an in-house dispatcher.
Absolutely. A common workflow is for the contractor to take photos and send a voice memo via WhatsApp to the Project Manager after a walk-through. The VA then takes those notes, builds a professional, itemized proposal in Housecall Pro or Jobber, and sends it to you for final approval before emailing the client.
The PM acts as your Office Manager. Instead of you micromanaging the VA, you give your dispatch rules or permit requirements to the PM. The PM trains the VA, listens to call recordings to ensure good customer service, and audits estimates before they go out. This oversight is provided at zero extra cost.
Reclaim your evenings.
Contact us to discuss your dispatch software and office bottlenecks. We can integrate a highly-trained VA into your contracting business safely.
Request an Ops Audit
Fill out the form below and a PM will reach out shortly.