Get Out of the Inbox.
Get Back in the Kitchen.
Stop letting BEOs, client proposals, and endless email chains pull you away from your craft. Hire a specialized Catering Virtual Assistant to manage your inquiries, quotes, and event logistics. Overseen by a free dedicated project manager.
New Inquiries
14
Proposals Sent
6
Smith Wedding Quote
Drafted in HoneyBook. Sent to client.
Gala BEO Generation
Confirming dietary restrictions...
Venue Coordination
Calling The Ritz for load-in times.
Payment Status
50% Deposit Secured
Proficient in Top Hospitality & Catering CRM Stacks
Canva CanvaMeticulous organization. Flawless events.
Your passion is creating incredible food and experiences. Our VAs act as your behind-the-scenes catering coordinators, handling the tedious paperwork and client communication.
Inquiry & Inbox Triage
Responding to The Knot, WeddingWire, and website leads within minutes. We answer basic FAQ, check calendar availability, and qualify budgets before you speak to them.
Proposals & Contracts
Drafting beautiful, accurate proposals in HoneyBook or Tripleseat based on your standard menus. We send out the contracts and chase down the electronic signatures.
BEO Generation
Formatting detailed Banquet Event Orders (BEOs). We compile timelines, dietary restrictions, staffing needs, and pack lists so your kitchen and FOH teams are perfectly aligned.
Invoicing & Collections
Generating invoices in QuickBooks, applying deposits, and sending polite but firm email reminders to clients to secure final payments before the event date.
Vendor & Venue Coordination
Calling venues to confirm load-in times, checking kitchen specs, and coordinating rental deliveries (linens, plates, glassware) with your third-party suppliers.
Menu Design & Social Media
Designing aesthetic tasting menus or buffet signs in Canva. Curating your event photos and scheduling consistent posts on Instagram and Facebook to build your brand.
A Smarter Way to Staff Your Catering Biz
Why top private chefs and caterers choose Sagedoer over unpredictable freelance marketplaces.
The Challenge
Catering margins are tight. You need administrative reliability without the overhead of a full-time, in-office coordinator.
Up to 40% hidden markups
You QA every proposal & BEO
Unverified hospitality knowledge
0% Hidden Fees ($6-$7/hr)
Free Project Manager QA
Vetted Hospitality Admins
A Streamlined Deployment Workflow
Handing over your client communication requires trust. Our managed 4-step workflow ensures your brand's high-end hospitality is maintained.
Submit Processes
Provide your standard menus, pricing sheets, CRM access (e.g., HoneyBook), and email templates.
Secure Setup
Your PM signs NDAs, establishes a secure email alias (e.g., events@yourdomain.com), and reviews SOPs.
Expert Execution
The VA begins answering leads, drafting quotes, formatting BEOs, and chasing payments daily.
Review & Cook
Focus on the food and execution. Pay strictly for the VA's tracked hours; PM QA is 100% free.
Scalable Event Support. Flat Rates.
Stop paying $25+/hr for local admin staff to answer emails. Centralised time tracking ensures you only pay for actual output. Zero hidden fees.
Part-Time
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA & proposal drafting checks
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free QA & proposal drafting checks
- Zero setup or onboarding fees
- No monthly membership charges
- Ideal for busy wedding caterers & event groups
Trusted by Culinary Leaders
See how our VAs are helping caterers and private chefs escape the back office.
"Wedding season used to mean I was typing up BEOs until 2 AM. Now, I send my notes to my Sagedoer VA. They draft the proposals in Tripleseat, send the contracts, and the PM checks for missing dietary restrictions. Absolute life-saver."
Marcus T.
Executive Chef & Owner
"As a private chef, inquiries were falling through the cracks because I was always cooking. We hired a part-time VA for $7/hr to instantly reply to website leads and schedule tasting calls via Calendly. My booking rate skyrocketed."
Sarah K.
Private Chef
"Chasing clients for final headcounts and final payments was awful. Our VA handles all the QuickBooks invoicing and sends polite but firm follow-up emails. The fact that I don't have to manage them daily is the best part."
David R.
Event Catering Director
"Wedding season used to mean I was typing up BEOs until 2 AM. Now, I send my notes to my Sagedoer VA. They draft the proposals in Tripleseat, send the contracts, and the PM checks for missing dietary restrictions. Absolute life-saver."
Marcus T.
Executive Chef & Owner
"As a private chef, inquiries were falling through the cracks because I was always cooking. We hired a part-time VA for $7/hr to instantly reply to website leads and schedule tasting calls via Calendly. My booking rate skyrocketed."
Sarah K.
Private Chef
Frequently Asked Questions
Addressing common queries regarding our Managed Catering VA service.
Do your VAs answer live phone calls from clients?
How do they know how to price my menus and draft proposals?
Why hire through Sagedoer instead of a freelance platform?
Can they manage my social media and design menus?
Stop typing proposals. Let's get cooking.
Contact us to get paired with your dedicated project manager. Let's build your event administration pipeline today.
Initiate Services
Submit your catering business requirements below.