Reclaim 20+ Executive Hours a Week Without the Management Overhead
Offload calendar triage across global time zones, high-stakes inbox zero gatekeeping, multi-city travel itineraries, board meeting briefing packs, and confidential stakeholder follow-ups to vetted CEO Executive Assistants—supervised by a dedicated Project Manager at zero extra cost.
Up to 70%
Executive Overhead Savings
100%
Supervised SLA Execution
< 1 Hour
Average Response Time
Zero
Platform & Membership Fees
Tools, Software & C-Suite Platforms We Operate Daily
Your CEO virtual assistant integrates seamlessly into your productivity stack, calendar engines, travel portals, and communication channels.
Google Workspace
Gmail Triage, Calendar & Docs
Microsoft 365
Outlook, Teams & SharePoint
Slack & Superhuman
Priority Inbox Zero & Routing
Calendly & Scheduling
Timezone Buffer & VIP Links
Notion & ClickUp
Executive Dashboards & Wikis
Navan & TripActions
Flight, Lounge & Hotel Logistics
Expensify, Ramp & Brex
Expense Reconciliation & Audit
Zoom & Otter.ai
Meeting Notes & Action Items
What Your CEO Virtual Assistant Handles Daily
From defending your focus time against calendar clutter to preparing board briefing packs and triaging sensitive communications, we protect your chief priority: driving vision and growth.
Calendar Architecture & Focus Defense
- Orchestrate complex multi-party scheduling across time zones (US, Europe, APAC) with strict travel and thinking buffers.
- Enforce "No-Meeting" deep work windows and resolve double-bookings proactively without bothering you.
- Coordinate board meetings, investor briefings, client dinners, and internal 1-on-1 operational cadence.
Inbox Gatekeeping & Draft Triage
- Filter spam, unsolicited pitches, and secondary noise to achieve sustained daily "Inbox Zero."
- Draft polished responses matching your tone, voice, and signature style for your 1-click review and dispatch.
- Flag urgent VIP emails (investors, board members, key enterprise clients) with concise context summaries.
Meeting Prep & Board Briefing Packs
- Assemble daily 1-page briefing dossiers on attendees (LinkedIn backgrounds, past conversation notes, goals).
- Synthesize weekly leadership updates, format PowerPoint/Google Slides decks, and audit formatting consistency.
- Record meeting minutes, transcribe recordings (Otter.ai/Loom), and track post-meeting action item accountability.
Flawless Travel & Itinerary Design
- Source and book optimal business class flights, luxury hotel rooms, and airport chauffeur transfers.
- Build minute-by-minute dynamic mobile itineraries in Notion or TripIt with offline access, addresses, and confirmation numbers.
- Manage international entry visas, passport renewal schedules, and airline loyalty program point redemptions.
Expense Reconciliation & Bookkeeping QA
- Capture, match, and categorize receipts inside Expensify, Ramp, Brex, or QuickBooks with correct department tags.
- Audit corporate card statements monthly for duplicate subscriptions, foreign transaction fees, or missing receipts.
- Prepare monthly executive expense summaries and client billing pass-through schedules for your finance team.
Confidential SOPs & Personal Lifestyle
Need coordination for personal family itineraries, medical appointments, donor gifts, private advisory memberships, or NDA tracking? Your dedicated SageDoer Project Manager orchestrates seamless delegation and continuous QA at zero additional cost.
How SageDoer Works
Skip hiring unvetted marketplace freelancers with spotty confidentiality and zero oversight. Deploy managed, professional executive support in four simple phases.
Submit Requirements
Share your executive support preferences, key pain points, and timezone requirements with us. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, getting the work done seamlessly and efficiently through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Platforms vs. SageDoer
Why founders, venture-backed CEOs, and managing partners choose SageDoer over freelance platforms.
| Feature Matrix | Traditional Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified confidentiality standards | Internally vetted, rigorously trained premium experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Flexible CEO Virtual Assistant Support Plans
No contracts, no setup costs, no hidden software fees. Scale executive assistant hours up or down based on your board meeting cycles, travel schedules, and business demands.
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Founders, CEOs & C-Suite Executives
Real feedback from venture-backed tech founders, agency CEOs, and managing partners scaling their executive leverage with SageDoer.
"I used to spend 2 hours every evening just clearing 150+ emails and rearranging calendar clashes between New York, London, and Singapore. My SageDoer EA runs Superhuman, gates low-priority requests, and gives me 15 clean hours back each week."
Alexander K.
CEO & Co-Founder, Strata Cloud (Series B)
"Planning an 8-city roadshow for investor meetings felt overwhelming. Our VA handled every single flight leg, private transfer, dinner reservation, and meeting attendee dossier without a hitch. The itinerary in Notion was flawless."
Victoria R.
Managing Partner, Vanguard Horizon Capital
"Having a dedicated Project Manager supervise our VA without billing additional management fees is unmatched. When our quarterly board pack needed consolidation from 5 department heads, our PM enforced the deadline and audited every chart."
Gregory M.
Founder & CEO, Apex Logistics Group
"Our corporate cards on Ramp had hundreds of missing receipts and uncategorized expenses every month. Our SageDoer assistant reconciled every invoice, tracked down missing slips, and synced the books directly with our CFO."
Sonia N.
President & CEO, NextGen Media Labs
"The $6/hour full-time rate is unbeatable for executive-level support. My assistant screens incoming LinkedIn messages, sends meeting briefs before every Zoom call, and drafts my monthly company all-hands notes."
David P.
CEO, Omnichannel Retail Holdings
"I used to spend 2 hours every evening just clearing 150+ emails and rearranging calendar clashes between New York, London, and Singapore. My SageDoer EA runs Superhuman, gates low-priority requests, and gives me 15 clean hours back each week."
Alexander K.
CEO & Co-Founder, Strata Cloud (Series B)
"Planning an 8-city roadshow for investor meetings felt overwhelming. Our VA handled every single flight leg, private transfer, dinner reservation, and meeting attendee dossier without a hitch. The itinerary in Notion was flawless."
Victoria R.
Managing Partner, Vanguard Horizon Capital
"Having a dedicated Project Manager supervise our VA without billing additional management fees is unmatched. When our quarterly board pack needed consolidation from 5 department heads, our PM enforced the deadline and audited every chart."
Gregory M.
Founder & CEO, Apex Logistics Group
"Our corporate cards on Ramp had hundreds of missing receipts and uncategorized expenses every month. Our SageDoer assistant reconciled every invoice, tracked down missing slips, and synced the books directly with our CFO."
Sonia N.
President & CEO, NextGen Media Labs
"The $6/hour full-time rate is unbeatable for executive-level support. My assistant screens incoming LinkedIn messages, sends meeting briefs before every Zoom call, and drafts my monthly company all-hands notes."
David P.
CEO, Omnichannel Retail Holdings
Frequently Answered Queries
Real questions from business founders, CEOs, and executive leaders.
How do you protect executive confidentiality, passwords, and sensitive board data?
Confidentiality is fundamental to our CEO practice. We execute mutual, comprehensive Non-Disclosure Agreements (NDAs) standard before onboarding. Password and sensitive credential access is handled strictly via enterprise password managers (1Password, Bitwarden, or LastPass) with multi-factor authentication (MFA) enabled. Your VA works inside dedicated secure browsers, and financial/board materials remain strictly inside your cloud ecosystem without unauthorized local downloads.
Can the VA adapt to my communication style and represent me professionally to external VIPs?
Yes. During the first week of onboarding, your Project Manager compiles an executive communication playbook capturing your tone, common responses, signature sign-offs, and escalation rules. Your assistant initially stages drafts for your 1-click approval. Once trust and calibration are established, they can correspond directly on your behalf to coordinate with investors, board members, and high-value clients.
How does quality control work with the dedicated Project Manager?
Every SageDoer partner is paired with a dedicated Project Manager at zero extra cost. Your PM conducts spot audits on itineraries, verifies calendar time buffers, tracks task turnaround deadlines, and serves as your single operational point of contact. If your VA is sick or on scheduled leave, your PM provides a trained internal backup so your executive operations run uninterrupted.
How do you manage complex multi-timezone scheduling and travel emergencies?
Our assistants are highly skilled in international timezone logistics. They use World Time Buddy and Google Calendar world clocks to prevent DST and regional holiday conflicts. For travel, they monitor airline flight alerts, rebook cancelled connections, and ensure your chauffeur and hotel bookings update dynamically on your mobile itinerary.
How are working hours recorded, verified, and billed?
We utilize centralized time tracking to log precise seconds worked on your executive tasks. You receive transparent weekly timesheets detailing exact task breakdowns (e.g., 6 hours calendar tetris and rescheduling, 8 hours inbox gatekeeping and email drafting, 4 hours travel research and booking, 2 hours expense reconciliation). You pay strictly for pure working hours—Project Manager supervision is 100% free.
Tell Us About Your Executive Needs
Whether you lead a high-growth startup, run an established international business, or need high-level right-hand operational support, submit your requirements and our executive project director will follow up immediately.
Ready to Multiply Your Executive Leverage?
Eliminate the operational friction of calendar congestion, unread emails, and travel logistics. Partner with a dedicated Managed CEO Virtual Assistant team and deploy within 24-48 hours.