Inbox & DM Triage
Responded to 12 inquiries about the upcoming Sunday Breathwork Circle.
1:1 Session Onboarding
Sent intake forms, waivers, and Zoom links to 3 new private clients.
Replay & Playlist Uploaded
Session recording uploaded to Kajabi. Spotify playlist linked in community group.
Protect Your Energy.
Delegate the Admin.
Stop losing your grounding to endless DMs, broken Zoom links, and scheduling chaos. Hire a dedicated Virtual Assistant to manage the backend of your holistic practice, so you can focus entirely on holding space.
0
Missed Inquiries
100%
Client Prep Handled
70%
Cost Reduction
Integrated Seamlessly Into Your Practice
The Smart Alternative to Doing It All Yourself
Facilitators burn out when they spend 50% of their time acting as a receptionist. We provide highly trained administrative support so you can stay in your zone of genius.
| The Friction Point | Solo Facilitator (DIY) | SageDoer (Managed VA) |
|---|---|---|
| Client Onboarding | Manually emailing waivers, explaining preparation protocols, and fixing broken Zoom links 5 minutes before a session. | Seamless Welcome. VAs ensure all intake forms are signed, payments are cleared, and clients are prepped beautifully. |
| Inbox & DM Management | Checking Instagram DMs and emails constantly, breaking your focus and peace of mind on your days off. | Inbox Zero. VAs triage inquiries, answer FAQs, book discovery calls, and flag only the messages that truly need your voice. |
| Post-Session Admin | Spending hours downloading Zoom replays, compressing videos, and uploading them to course platforms. | Automated Delivery. VAs handle all video processing, platform uploads, and email recaps to your students automatically. |
| Overhead & Training | Hiring a local assistant means dealing with payroll, taxes, and spending weeks training them on holistic industry nuances. | Ready to Go. Flat $6-$7/hr rate. Our VAs understand scheduling tools, community platforms, and online wellness businesses. |
What Will Your Facilitator VA Handle?
We take over the operational heavy lifting so you can pour your energy into guiding, healing, and growing your community.
Schedule & Calendar Mgmt
Managing your Acuity/Calendly availability, rescheduling 1:1 sessions, setting up group Zoom containers, and ensuring buffer times so you never feel rushed.
Inbox & DM Triage
Filtering support emails, answering common questions about session prep, and managing Instagram DMs to direct interested prospects to your booking links.
Community & Course Admin
Approving Facebook/Skool group members, posting weekly reflection prompts, and uploading Zoom replays to Kajabi or Teachable post-session.
Client Onboarding & Waivers
Ensuring every new participant has signed liability waivers, filled out health intake forms, and understands the pre-breathwork fasting/prep protocols.
Social Media & Canva
Taking your quotes or session themes and turning them into beautiful Canva graphics, scheduling Instagram posts, and formatting your weekly email newsletter.
Retreat Logistics
Managing early-bird waitlists, processing retreat payments via Stripe, coordinating attendee dietary requirements, and sending packing list reminders.
A Gentle, Frictionless Handover
We know handing over control can be stressful. Our Dedicated Project Manager ensures the transition is smooth, organized, and deeply aligned with your brand voice.
Phase 1
Discovery & Audit
We review your current tool stack (Acuity, Zoom, Kajabi), map out your recurring tasks, and identify where you are losing the most energy.
Phase 2
SOP & Voice Mapping
Your PM helps document exactly how you want client emails answered, so your VA communicates with the same warmth and empathy you do.
Phase 3
Integration & Shadowing
The VA takes over inbox, calendar, and uploads. The Project Manager monitors their output daily to ensure 100% accuracy and tone alignment.
Phase 4
Freedom to Facilitate
You step away from the laptop. You only pay for the pure hours the VA works on your tasks, with management oversight included for free.
Trusted by Leading Breathwork Practitioners
"I used to spend my entire Sunday morning responding to DMs and fixing Zoom links instead of grounding myself for the circle. My SageDoer VA handles all of that flawlessly now. I finally feel like a healer again, not just an admin."
Elena M.
Somatic Breathwork Guide
"The QA manager is a game-changer. They made sure my VA understood exactly how to send out waivers and prep protocols without me having to micromanage. Best investment for my retreat business."
Julian W.
Holistic Retreat Host
"I used to spend my entire Sunday morning responding to DMs and fixing Zoom links instead of grounding myself for the circle. My SageDoer VA handles all of that flawlessly now. I finally feel like a healer again, not just an admin."
Elena M.
Somatic Breathwork Guide
Invest in Your Energy
No payroll taxes, no expensive local recruiter fees, and no hidden QA charges. Simple rates so you can breathe easy.
Part-Time
Perfect for maintaining your schedule, inbox zero, and weekly group circle admin.
Est. $560 USD / Month (4 Weeks)
- 20 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Zero setup or onboarding fees
Full-Time
For busy facilitators running large communities, courses, retreats, and heavy 1:1 loads.
Est. $960 USD / Month (4 Weeks)
- 40 Hours Per Week
- Pay only for hours of pure work
- Dedicated QA Project Manager included
- Zero setup or onboarding fees
Common Questions
From fellow breathwork and wellness facilitators.
Do your VAs understand the holistic wellness industry?
Yes! While they are administrative professionals first, we pair you with VAs who have experience or strong familiarity with coaching, yoga, breathwork, and wellness business models. They understand the importance of tone, empathy, and maintaining confidentiality with your clients' personal journeys.
Will they know how to use my specific booking software?
Absolutely. Our VAs are trained on industry standards like Acuity, Calendly, Mindbody, and Kajabi. If you use a highly custom tool, the Dedicated Project Manager will ensure the VA is trained on your specific SOPs during the integration phase at no extra cost.
How do you ensure my tone of voice in emails and DMs?
During onboarding, we help you create a "Voice Guide" and canned email templates for common inquiries. The QA Project Manager reviews the VA’s drafts before they hit "send" in the early stages to ensure they sound warm, grounded, and authentically you.
Do I pay extra for the QA Project Manager?
No. The dedicated QA Project Manager is provided 100% free of charge. They audit the VA's schedule, ensure task completion, and manage the VA’s workflow so you don’t have to micromanage.
Ready to Focus on Facilitation?
Stop losing your energy to scheduling tools and broken links. Reach out today, and we'll design a customized administrative support plan for your practice.
Request Information
Fill out the quick secure request form below to explore offloading your admin.