Hire Top Talent.
Automate the Comms.
Stop losing A-players to a slow hiring process and poor candidate experience. Hire a specialized VA to manage ATS pipeline hygiene, navigate complex interview scheduling, and send timely follow-ups—so your recruiters can focus purely on closing.
Schedule Final Panel - Sr. Engineer
VA: Synced Calendly for CTO & VP of Eng.
Disposition Unqualified Applicants
VA: Sent 42 automated rejection templates.
Format Offer Letter for Mark T.
VA: Prepped DocuSign and sent to HR Dir.
Inbox Status
Zero Pending Candidate Queries
Proficient in Top ATS & Recruiting Platforms
Stop Ghosting. Start Closing.
Your highest ROI is having recruiters actively interviewing and closing candidates. Our specialized VAs handle the relentless calendar tetris, inbox triage, and ATS hygiene that slow down your time-to-hire.
Interview Scheduling
We conquer calendar tetris. We coordinate across multiple time zones, manage panel interviews with busy hiring managers, and ensure candidates have the correct Zoom links and agendas.
ATS Pipeline Hygiene
No more messy dashboards. We log in daily to move candidates to correct stages, tag resumes, and clean out stale profiles in Greenhouse, Lever, or Workable.
Candidate Inbox Triage
We monitor the central recruiting inbox, answering "what are the next steps?" emails, confirming receipt of portfolios, and ensuring every applicant feels heard.
Disposition & Rejections
Protect your employer brand. We utilize ATS bulk actions to send polite, standardized rejection emails to unqualified candidates, maintaining your professional reputation.
Offer Letter Prep
Once a verbal offer is accepted, we draft the official documentation. We format templates in DocuSign or HelloSign, ensuring accurate salary and start date details before HR review.
Reference & Backgrounds
We facilitate the final compliance steps, sending automated reference check forms (like SkillSurvey) and initiating background checks via Checkr or HireRight.
Why Choose Sagedoer?
Don't risk candidate data or employer branding on unvetted freelancers. Access a highly skilled recruitment administrative expert through one dedicated manager. We oversee operations at no extra charge.
| Feature | Traditional Freelance Platforms | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple assistants | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified remote work credentials | Internally vetted, rigorously trained ops experts |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | Seamless internal replacements with zero workflow disruption |
Our 4-Phase Workflow
Seamlessly integrate an expert virtual assistant into your hiring operations.
Submit Requirements
Share your specific ATS stack (e.g., Greenhouse, Lever) and pipeline needs. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your hiring goals, outline a tailored strategy, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of the operations, managing the VA's daily task list (scheduling, inbox triage) seamlessly through our internal team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Transparent Pricing
No platform fees. No minimum terms. Scalable backend support.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Talent Leaders
"Our recruiters were spending 40% of their day just trying to get candidates on the calendar and moving cards in Greenhouse. Since bringing on a Sagedoer VA, our time-to-hire has dropped by 12 days, and our glassdoor reviews for interview experience are 5-stars."
Sarah K.
Head of Talent Acquisition"Our VA is incredible. They monitor the recruitment inbox, chase down references via SkillSurvey, and format all our offer letters in HelloSign. It's like having an ops wizard ensuring no candidate ever falls through the cracks."
David R.
Recruiting Agency FounderFrequently Asked Questions
Will the VA conduct phone screens or interviews?
No. Our Virtual Assistants handle strictly the *administrative and operational* side of candidate communication. They schedule the calls, send the Zoom links, manage the ATS pipeline, and follow up, but your internal team remains responsible for actually assessing and interviewing the talent.
Do I need to give them access to my ATS (Greenhouse, Lever, etc.)?
Yes. To effectively manage the pipeline, they will need "Admin" or "Recruiter Co-ordinator" level access to your Applicant Tracking System. This allows them to move candidate cards, trigger automated emails, and update statuses accurately.
Can they handle LinkedIn Recruiter sourcing?
While their primary role is managing the pipeline for *existing* applicants, they can be trained to send follow-up InMails to lists of candidates you have already sourced, acting as the administrative arm of your outbound recruiting efforts.
Protect Your
Recruiters' Time.
Stop losing your highly-paid talent team's hours to calendar scheduling and inbox management. Hand over the operational hygiene to our managed experts.
Submit Your Requirements
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