Stop Managing ARCs.
Write Your Next Book.
Stop letting BookFunnel links, school visit logistics, and Amazon KDP metadata consume your creative energy. Hire an Executive Virtual Assistant specialized in supporting Children's Book Authors.
Author_Launch_Ops
Task: Release Week LogisticsProcess Running
ARC Team Email Distribution
Oak Creek Elem. School Visit
W9 and invoice submitted to librarian. Book boxes shipped via Media Mail. Zoom link confirmed for Q&A.
Mailchimp
Newsletter Scheduled
Proficient in Modern Kidlit & Publishing Platforms
Stop Doing Book Marketing Ops.
Create More Magic.
Building a successful kidlit brand requires deep focus. We handle the heavy lifting of ARC management, school visit logistics, and launch administration so you can focus on writing and illustrating.
ARC & Street Team Admin
Keep your launch organized. We manage your BookFunnel campaigns, organize Google Forms for street team applications, distribute ePubs, and track who actually leaves reviews.
School Visit Logistics
Stop drowning in librarian emails. We coordinate Zoom links for virtual visits, send out W9s and invoices, and manage the bulk shipping of book boxes to schools prior to your reading.
KDP & IngramSpark Metadata
Ensure your books are discoverable. We handle the tedious backend work of updating 7 backend keywords, tweaking BISAC categories, formatting HTML descriptions, and uploading A+ Content graphics.
Social Media Scheduling
Stay consistent without the doomscroll. You create the videos/graphics, and we schedule them across TikTok, IG Reels, and Facebook groups targeted at parents, teachers, and librarians.
Newsletter Formatting
Don't lose touch with your readers. We take your rough drafts, pop them into MailerLite or Mailchimp, format the graphics, handle cross-promos via StoryOrigin, and schedule the broadcast.
Awards & Promo Submission
Never miss a deadline. We track application dates for indie book awards, submit your titles to promo sites like BookBub or Fussy Librarian, and organize your illustrator contracts securely.
Why Choose Sagedoer?
Local publishing assistants or specialized PA services charge premium rates. Access highly trained virtual assistants through one dedicated manager at no extra charge.
| Feature | Standard Freelance PA | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Cost Profile | $30 - $50+ per hour | Cost-effective flat hourly rate. Scale up during launch week. |
| Security & Access | Shares unencrypted passwords to your Amazon account | Strict zero-trust adherence. We work via LastPass/1Password securely. |
| Platform Skills | May need you to teach them BookFunnel or KDP | Pre-trained in KDP, IngramSpark, MailerLite, and Canva |
| Quality Assurance | You must personally manage their daily tasks and double-check work | Dedicated Project Manager acts as your QA and single point of contact |
| Turnover Disruption | Launch chaos if your assistant quits mid-campaign | Seamless internal replacements with zero workflow disruption |
Our Author Support Workflow
Seamlessly integrate expert administrative support into your publishing schedule.
Audit Bottlenecks
Share your current friction points: messy newsletters, unmanaged ARC teams, or chaotic school visit requests.
Establish Security
Our project manager finalizes NDAs and configures password managers so we can safely access your KDP and social accounts.
Expert Execution
Your PM takes charge, managing the VA's daily tasks, ensuring metadata is updated, and tracking promo submissions.
Pay Only for Output
We charge exclusively for the VA's actual scheduled time. Your dedicated project manager's QA supervision is completely free.
Simple, Transparent Pricing
Flexible support that scales with your book launches and school visits.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Indie & Trad Authors
"I was drowning in school visit invoices and ARC team emails. Handing those admin tasks to my Sagedoer VA gave me back 15 hours a week to actually outline my next middle-grade series."
Sarah T.
Indie Kidlit Author"I hate dealing with Amazon KDP backend stuff. The project manager took over my metadata updates and A+ content uploads securely using LastPass. It's been a game-changer for my productivity."
Marcus J.
Picture Book IllustratorFrequently Asked Questions
How do you access my Amazon KDP safely?
Security is paramount. We operate on a strict zero-trust model. VAs utilize password managers (like 1Password or LastPass) to access your KDP or IngramSpark dashboards so they never see your raw passwords. You can revoke access instantly.
Do your VAs actually write or illustrate books?
No. Our VAs are strictly operations, marketing, and administrative professionals. They manage the business of publishing: organizing street teams, formatting Mailchimp newsletters, updating metadata, and scheduling school visits. They do not write manuscript content or draw illustrations.
Can they handle my BookTok and Bookstagram?
Yes. While you are best positioned to record the raw, authentic video content, the VA will handle the tedious backend: finding trending audio, writing captions, inserting hashtags, and scheduling the posts across platforms using tools like Later or Canva.
Protect Your Writing Time.
Scale Your Author Brand.
Stop losing hours to newsletter formatting and ARC logistics. Hand over your publishing administration burden to our specialized author virtual assistants.
Request Publishing Support
Strictly confidential. Protected by Sagedoer enterprise security standards.