Precision Supply.
Zero Friction.
Stop drowning in 10,000 SKUs, international supplier backorders, and tracking numbers. Hire a specialized Virtual Assistant to manage your horological tool inventory, B2B POs, and shipping logistics so you can focus on scaling distribution.
Inventory_Sync_Queue
System: Shopify & Cin7Supplier Update
Bergeon S.A. (Swiss Import)
SKU: BER-6825-PF Updated
Restocked 150 units of Spring Bar Tweezers. Updated ETA on Shopify for pending orders. Emailed B2B watch repair shops on the waitlist.
B2B Wholesale
3 Invoices Sent
Proficient in Top E-Commerce & Inventory Platforms
Stop Updating Spreadsheets.
Start Sourcing Tools.
Managing a catalog of precision instruments is complex. We handle the heavy lifting of inventory syncing, supplier follow-ups, and B2B fulfillment so you can focus on building relationships with manufacturers and repair centers.
Inventory Syncing
Stop overselling out-of-stock items. We monitor supplier lists and update your Shopify/Cin7 catalog with accurate stock levels and lead times for slow-moving or imported Swiss tools.
ShipStation & Fulfillment
Keep the warehouse moving. We batch orders in ShipStation, handle address verification, print packing slips, and monitor tracking to preemptively solve "where is my package" inquiries.
B2B Purchase Orders
Seamless wholesale management. We process emailed POs from watch repair shops and jewelry chains, generate invoices in QuickBooks, and apply correct wholesale tier pricing.
Support Triage
Filter the noise. We handle basic shipping/tracking queries and use macros for common questions, only escalating highly technical "will this tool fit" questions to your experts.
SKU Data Entry
Keep your catalog fresh. We upload new product lines, format technical descriptions, resize images, and organize variants (sizes/thicknesses) so customers find exactly what they need.
Supplier Coordination
We draft and send regular emails to your international manufacturers, requesting commercial invoices, checking on delayed freight, and gathering MSDS documents for chemical shipments.
Why Choose Sagedoer?
Managing a freelance virtual assistant while trying to unload a freight shipment is impossible. Access highly trained administrative support through one dedicated manager at no extra charge.
| Feature | Standard Freelance VA | The Smart Choice Sagedoer Managed VA |
|---|---|---|
| Cost Profile | $15 - $25+ per hour | Cost-effective flat hourly rate. Easily scale up for Q4 peaks. |
| E-Comm Context | Requires you to explain basic fulfillment, POs, and tracking. | Understands inventory systems, order batching, and supply chain terms. |
| Coverage Reliability | If they get sick, your orders sit unfulfilled for days. | Cross-trained backup coverage ensures operations never stall. |
| Quality Assurance | You must personally audit their Shopify data entry for errors. | Dedicated Project Manager acts as your QA and single point of contact. |
| Turnover Disruption | Massive disruption to shipping speeds if your assistant quits. | Seamless internal replacements with zero workflow disruption. |
Our E-Commerce Support Workflow
Seamlessly integrate expert administrative support into your high-volume distribution environment.
Audit Bottlenecks
Share your friction points: messy SKU data, slow PO processing, unmanaged tracking inquiries, or disconnected inventory syncs.
Establish Security
Our project manager configures secure, restricted access to your Shopify, ShipStation, QuickBooks, and supplier portals.
Expert Execution
Your PM takes charge, managing the VA's daily tasks, ensuring orders are batched and stock levels are updated accurately.
Pay Only for Output
We charge exclusively for the VA's actual scheduled time. Your dedicated project manager's QA supervision is completely free.
Simple, Transparent Pricing
Flexible support that scales as your order volume grows.
Part-Time
20 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours Per Week
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Niche E-Commerce Brands
"We stock over 12,000 unique watch parts and tools. Having a Sagedoer VA manage our ShipStation batches and update Shopify variants saved me 4 hours a day. I can actually focus on sourcing new products now."
Mark H.
Horological Supply Owner"Our VA processes all our B2B purchase orders from independent repair shops. They create the invoice in QuickBooks, check stock, and set up the fulfillment. The managed model means I don't have to QA their work every day."
Elena R.
B2B DistributorFrequently Asked Questions
Do they know technical watchmaking and horology terms?
While they are not certified watchmakers, our VAs are trained to rapidly learn your specific catalog. Your Project Manager ensures they understand your SKU naming conventions, how to format technical specs, and how to route complex mechanical questions to your experts while they handle the operational data entry.
How do they handle sensitive supplier portals?
Security is our priority. We enforce strict protocols, utilizing password managers (like 1Password or LastPass) so VAs never see raw passwords. They only access exactly what they need to download commercial invoices or update shipping ETAs from your international manufacturers.
Can they work directly inside ShipStation?
Yes. Providing them with a restricted user seat in ShipStation, ShipHero, or Cin7 allows them to verify addresses, combine orders, batch print packing slips (to PDF for your warehouse), and update tracking statuses without needing your constant supervision.
Fix Your Operations.
Scale Your Distribution.
Stop losing hours to inventory syncing and tracking inquiries. Hand over your e-commerce and wholesale administrative burden to our specialized operations virtual assistants.
Request Ops Support
Strictly confidential. Protected by Sagedoer enterprise security standards.