Command the Ground on Every Detail Without the Logistics & Admin Drag
Offload advance reconnaissance dossiers, Level-1 trauma center routing, secure FBO & armored transport dispatch, CCW/SIA licensing compliance, threat intelligence sweeps, and client NDA billing to vetted Close Protection Virtual Assistants—supervised by a dedicated Project Manager at zero extra cost.
Up to 70%
Operational Cost Savings
100%
Supervised Detail Support
< 1 Hour
Average Response Time
Zero
Platform & Booking Fees
Threat Intel, Fleet Tracking & Command Systems We Operate
Your virtual assistant connects directly into your command portal, GPS tracking suites, aviation flight trackers, encrypted comms, and incident management logs.
TrackTik & Guard1
RST Patrols, Checkpoints & Incident Logs
Dataminr & Threat Intel
Real-Time Geofenced Crisis & Protest Alerts
Google Earth & CalTopo
Route Planning, Chokepoints & Ingress Maps
FlightAware & FBO Portals
Tail Tracking, Tarmac Security & Gate Coordination
Resolver & Everbridge
Enterprise Risk, Mass Comms & Post-Detail AARs
DocuSign & Secure Vaults
Client NDAs, Subcontractor SOWs & Redactions
State Licensure & SIA
CCW Reciprocity, Guard Cards & LEOSA Verifications
Signal, Asana & Teams
Discreet Comms, Detail Rosters & Run Sheets
What Your Close Protection VA Handles Daily
From compiling comprehensive advance survey binders to tracking multi-state CCW reciprocity, booking armored transport, and screening social threat mentions.
Advance Work & Security Dossiers
- Compile digital advance binders: venue entry/egress points, subterranean loading docks, service elevators, and secure holding suites.
- Locate and verify primary and secondary Level-1 trauma centers along motorcade routes, including helicopter pad coordinates and emergency contact desks.
- Identify chokepoints, construction delays, and alternate rally points using Google Earth Pro and live traffic telemetry.
Itinerary & Secure Transport Logistics
- Coordinate private aviation FBO arrivals (Signature, Atlantic Aviation), tail-number tracking, customs clearances, and tarmac ramp access passes.
- Source and vet armored vehicle providers (B6/B7 ballistic ratings), security driver certifications, and chase car configurations.
- Liaise with hotel directors of security for private floor access keys, secure back-door check-ins, and adjoining bodyguard room bookings.
OSINT Threat Sweeps & Intelligence
- Conduct continuous OSINT sweeps on destination cities for planned protests, civil unrest, labor strikes, and hostile social mentions targeting the Principal.
- Synthesize alerts from Dataminr, OSAC (Overseas Security Advisory Council), and State Department travel advisories into concise morning briefings.
- Monitor fixation and stalking activity across public channels, logging suspicious profiles for security team escalation.
Licensing, CCW & Legal Compliance
- Track multi-state CCW (Concealed Carry Weapon) reciprocity agreements, LEOSA (HR 218) credentials, and state private patrol operator (PPO) mandates.
- Maintain team credential expirations: SIA Close Protection licenses (UK), First Person on Scene (FPOS-I), TCCC medical certifications, and guard cards.
- Coordinate airline firearm declaration forms and international commercial aviation regulations for armed details.
Detail Rosters, Expenses & Invoicing
- Build shift rosters for Close Protection, Residential Security Teams (RST), and Security Drivers balancing fatigue limits and rest cycles.
- Audit operator per diems, fuel card expenses, toll receipts, and secure accommodation bills with rigorous line-item detail.
- Generate clean, professional invoices in QuickBooks or Xero conforming to corporate family office purchase order (PO) protocols.
Custom SOPs & Emergency Playbooks
Protecting ultra-high-net-worth individuals, corporate executive suites, or high-threat dignitaries? Your dedicated SageDoer Project Manager orchestrates Emergency Action Plans (EAPs), safe-room supply checklists, and communication tree SOPs at zero extra management charge.
How SageDoer Works
Skip hiring unvetted marketplace freelancers who have never handled security operational confidentiality, trauma routing, or high-profile itineraries. Deploy managed protective operations support in four simple phases.
Submit Requirements
Share your detail volume, operating regions, software tools, and administrative bottlenecks with us. Choose your preferred channel: Email, Contact Form, WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your operational protocols, execute strict mutual NDAs, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, getting advance dossiers, travel plans, licensing audits, and expense reconciliation done seamlessly through our internal team.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision and operational quality checks are completely free.
Traditional Platforms vs. SageDoer
Why close protection team leaders, executive security directors, and private security founders choose SageDoer over marketplace gig sites.
| Feature Matrix | Traditional Platforms | The Smart Choice: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | Operators must supervise remote workers while on active detail | Dedicated Project Manager acts as your single operational point of contact |
| Quality Assurance | Hit-or-miss talent with no grasp of OPSEC, trauma routing, or protective details | Internally vetted, rigorously trained security operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing, testing, and retraining candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and vetting process all over again during active operations | Seamless internal replacements with zero operational disruption |
Flexible Close Protection Support Plans
No contracts, no setup costs, no hidden software fees. Scale administrative hours up during high-tempo overseas tours, roadshows, or major corporate shareholder summits, and scale down during downtime.
20 Hours Per Week
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Close Protection Officers & Security Directors
Real feedback from executive protection specialists, former military operators, and private security business owners scaling operations with SageDoer.
"When you are on the ground running a protective detail for a tech CEO in London and Zurich, you cannot spend 4 hours a night researching trauma hospitals, FBO ramp passes, and primary motorcade routes. Our SageDoer assistant formats clean advance dossiers with GPS coordinates before our wheels touch down."
James R., CPP
Director of Protective Ops, Global Aegis Security
"Operating across 14 US states meant keeping track of state-by-state CCW reciprocity, LEOSA verifications, and PPO licenses for 18 operators. Our SageDoer VA maintains our compliance matrix perfectly, alerting us 60 days before any guard card or medical qualification lapses."
Marcus D.
Managing Partner, BlackStone Executive Defense
"Having a dedicated Project Manager supervise our VA without billing additional management fees is unmatched. During an urgent international diplomatic visit, our PM coordinated shift handoffs, vetted local armored transport quotes, and delivered daily AAR reports without delay."
Simon L.
Operations Head, Vanguard Diplomatic Services
"Our family office protection details generate stacks of hotel receipts, fuel logs, and per diem claims. Our VA reconciles every single expense in QuickBooks, matches PO numbers, and drafts sanitized client invoices with strict non-disclosure redactions."
David W.
Security Team Leader, HNW Family Office
"The $6/hour full-time rate has allowed our boutique agency to bid on major entertainment world tours. Our assistant handles Dataminr threat alerts, verifies hotel service elevator keys, and stages daily operational run sheets effortlessly."
Alex K.
Founder, Sentinel VIP Protection
"When you are on the ground running a protective detail for a tech CEO in London and Zurich, you cannot spend 4 hours a night researching trauma hospitals, FBO ramp passes, and primary motorcade routes. Our SageDoer assistant formats clean advance dossiers with GPS coordinates before our wheels touch down."
James R., CPP
Director of Protective Ops, Global Aegis Security
"Operating across 14 US states meant keeping track of state-by-state CCW reciprocity, LEOSA verifications, and PPO licenses for 18 operators. Our SageDoer VA maintains our compliance matrix perfectly, alerting us 60 days before any guard card or medical qualification lapses."
Marcus D.
Managing Partner, BlackStone Executive Defense
"Having a dedicated Project Manager supervise our VA without billing additional management fees is unmatched. During an urgent international diplomatic visit, our PM coordinated shift handoffs, vetted local armored transport quotes, and delivered daily AAR reports without delay."
Simon L.
Operations Head, Vanguard Diplomatic Services
"Our family office protection details generate stacks of hotel receipts, fuel logs, and per diem claims. Our VA reconciles every single expense in QuickBooks, matches PO numbers, and drafts sanitized client invoices with strict non-disclosure redactions."
David W.
Security Team Leader, HNW Family Office
"The $6/hour full-time rate has allowed our boutique agency to bid on major entertainment world tours. Our assistant handles Dataminr threat alerts, verifies hotel service elevator keys, and stages daily operational run sheets effortlessly."
Alex K.
Founder, Sentinel VIP Protection
Frequently Answered Queries
Real questions from close protection officers, executive protection team leaders, and private security firm directors.
How do you maintain strict operational security (OPSEC) and client confidentiality?
Operational security (OPSEC) and non-disclosure are foundational to executive protection. We execute mutual, comprehensive Non-Disclosure Agreements (NDAs) standard before onboarding. Your VA operates under the principle of least privilege (PoLP) strictly inside your designated enterprise workspace (e.g., your encrypted Google Workspace, Microsoft 365, or Signal desktop instance) protected by hardware-token Multi-Factor Authentication (MFA). Itineraries, flight tail numbers, and Principal real names are sanitized with code names, and sensitive travel files are never downloaded to unmanaged local devices.
Can the VA assemble advance security dossiers with trauma hospitals and primary routes?
Yes. Advance reconnaissance is one of our most requested functions. Your VA compiles structured advance surveys containing satellite overhead imagery, verified Level-1 trauma centers with direct emergency department phone numbers, primary and alternate motorcade routes, local law enforcement jurisdiction contacts, safe haven locations, and hotel security director contact information. When your team arrives in a new city, your advance binder is already completely assembled.
How does quality control work with the dedicated Project Manager?
Every SageDoer partner is paired with a dedicated Project Manager at zero extra cost. Your PM conducts spot audits on advance dossiers, checks that emergency numbers are current, verifies that licensing matrices have no expired credentials, tracks time tracking precision, and acts as your single operational point of contact. If your VA is sick or on leave, your PM provides an internally trained backup so your operational desk never experiences downtime.
Can our VA coordinate FBO private aviation, armored car rentals, and secure hotel bookings?
Absolutely. Movement logistics require precise coordination. Your VA contacts Fixed-Base Operators (FBOs) to arrange tarmac security clearances and ramp vehicle escorts, books B6/B7 armored Suburbans with certified security chauffeurs, and coordinates with luxury hotel management to arrange private keycards, subterranean service entrance arrivals, and adjoining protective detail rooms.
How are working hours recorded, verified, and billed?
We utilize centralized time tracking to log precise seconds worked on your security operations. You receive transparent weekly timesheets detailing exact task breakdowns (e.g., 6 hours compiling Zurich advance dossiers, 4 hours OSINT social threat sweeps, 5 hours auditing detail expense receipts and client invoicing). You pay strictly for pure working hours—Project Manager supervision and quality checks are 100% free.
Tell Us About Your Protective Detail Operations
Whether you are an independent Close Protection Officer running high-profile client details, manage an executive protection firm with international details, or lead a corporate security team, submit your requirements and our protective operations director will follow up immediately.
Ready to Focus 100% on Ground Protection?
Eliminate the operational bottlenecks of advance survey formatting, FBO coordination, permit tracking, and invoice chasing. Partner with a dedicated Managed Close Protection Virtual Assistant team and deploy within 24-48 hours.