Deliver the Luxury.
We'll Handle the Logistics.
Stop waking up at 3 AM to secure dining reservations or drowning in WhatsApp requests. Hire a highly-vetted, discreet Virtual Assistant to manage your clients' itineraries, vendor bookings, and daily lifestyle requests—fully supervised by SageDoer.
Status: Sourcing Villa (Amalfi)
Cross-referencing 3 local property agents
Our VAs operate fluently in top travel, CRM, and communication platforms
Why Choose SageDoer
Outsource The Friction. Protect Your Time.
Lifestyle managers and executive concierges lose critical relationship-building time acting as their own data-entry clerks. SageDoer delivers elite-tier, highly organized VAs overseen by dedicated PMs—with zero hidden agency fees.
No Management Overhead
We recruit, vet, train, and supervise your lifestyle virtual assistant. Your dedicated Project Manager oversees their daily itinerary formatting, vendor sourcing, and inbox triage so you don't have to.
Extreme Cost Efficiency
Instead of paying a $75k+ salary for a local executive assistant just to book commercial flights and format PDFs, utilize our managed VA system. Protect your margins and pay flat hourly rates.
VVIP Discretion & Security
You handle UHNW clients and sensitive financial data. We match you with VAs who operate under strict NDAs, pass rigorous background checks, and use secure password managers (like 1Password).
Consolidated Time Logs
Pay only for precise operational hours tracked in our centralized logging system. No monthly minimum commitments. Scale up during busy summer travel seasons, scale down in the winter.
Global Timezone Coverage
Your clients travel globally, which means requests come in at all hours. We can source VAs across different time zones so you aren't waking up at 4 AM to handle a canceled flight in London.
Seamless Backup Coverage
Concierge requests don't pause. If your primary assistant is sick, our internal pool of cross-trained backup VAs steps in seamlessly to ensure dinner reservations and flight checks aren't missed.
Deep Lifestyle Expertise
Tasks Your Concierge VA Handles Daily
Our virtual assistants act as your operational foundation, executing the tedious details so you can focus on building the client relationship.
Itinerary Building
Taking your raw booking confirmations and entering them perfectly into platforms like Travefy or Axus. Adding photos, custom descriptions, and ensuring time zones are correctly calculated.
Vendor Sourcing & Quotes
Need a private chef in Aspen or a yacht charter in Monaco? The VA researches options, emails vendors for pricing/availability, and compiles a clean spreadsheet for your review.
Inbox & WhatsApp Triage
Monitoring the general request inbox. The VA acknowledges receipt to the client, handles simple tasks (like changing a car pickup time), and escalates VIP emergencies immediately to you.
Dining & Event Bookings
Navigating Resy, OpenTable, or calling direct. The VA logs in at specific release times to secure hard-to-get tables, ensuring dietary restrictions and VIP status are noted.
Invoice & Expense Tracking
Reconciling corporate card charges, gathering vendor invoices, and entering data into QuickBooks or your billing system so you can accurately invoice the client for out-of-pocket expenses.
CRM & Preferences Management
Keeping Salesforce or Notion updated with client preferences—frequent flyer numbers, passport expirations, favorite wine vintages, and family birthdays—so you look like a genius.
The SageDoer Difference
Why Concierges Skip Standard Freelancers
Reliability & Security
Giving client credit card numbers or passport data to unvetted strangers is a massive liability.
Strict internal vetting, signed NDAs, and secure 1Password sharing protocols protect your clients.
Day-to-day Management
You must micromanage task execution, teach them Travefy, and heavily verify itinerary accuracy.
Your dedicated Project Manager coordinates operations, performs QA, and builds SOPs.
Pricing Models
Massive $75k+ salaries required just to have someone format documents and make phone calls.
0% Hidden Markups. Pay strictly for actual working hours. Scale up during busy travel seasons.
| Operational Pillar | Freelancers / Local EAs | SageDoer Managed Concierge VA |
|---|---|---|
| Privacy & Security | Unvetted freelancers pose a severe risk of mishandling VVIP passports or credit cards. | Internally vetted professionals. Strict NDAs, data protection rules, and supervised environments. |
| Platform & Setup Fees | High US salaries for EAs or 30% freelancer platform commissions. | 0% Hidden Markup. Pay strictly for virtual assistant execution hours at $6-$7/hr. |
| Daily Supervision | You have to babysit the assistant to ensure they didn't mix up AM/PM on a flight transfer. | Our dedicated Project Manager acts as the QA supervisor, ensuring precision. |
| Backup Continuity | If your freelancer vanishes during a trip execution, the client's experience is ruined. | Seamless internal backup. Cross-trained VAs step in to keep your bookings flowing. |
Our Workflow
4 Steps to Seamless Service
Audit Your Bottlenecks
Share your biggest pain points—messy itineraries, drowning in WhatsApp, or tedious vendor sourcing. Reach out via Email.
Build The Playbook
Our dedicated Project Manager connects with you to set up secure 1Password access, review CRM preferences, and sign NDAs.
Expert Execution
Your VA takes command. They build itineraries, triage client requests, and call vendors seamlessly in the background.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. PM supervision and QA is completely free.
Transparent Rates
Flat-Rate Concierge Support
Zero hidden platform fees. Scale up hours during peak summer travel or holiday seasons, scale down when clients are quiet.
Lifestyle Admin (Part-Time)
Excellent for independent concierge managers needing help with itinerary formatting, basic vendor research, and CRM updates.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA & reviews
- Zero setup or onboarding fees
Lead Coordinator (Full-Time)
Perfect for corporate concierges or family offices needing heavy inbox triage, reservation booking, and 24/7 coverage capabilities.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management QA & oversight
- Zero setup or onboarding fees
Frequently Asked Questions
Answers About Delegating Ops
Ready to Elevate Your Service?
Stop wasting your valuable networking energy formatting PDFs and calling restaurants. Reach out today to schedule a strategy call and match with an expert concierge VA.