Stay on the Job Site.
Hire a Concrete VA.
Stop doing paperwork in your truck after a 12-hour pour. We deploy vetted Virtual Construction Assistants to handle your estimates, permits, scheduling, and invoicing—supervised by a dedicated QA Manager at zero extra cost.
Back Office Log
Managed by SageDoer
Takeoff Completed
10,000 sq ft slab estimate prepped
Materials Scheduled
Ready-mix delivery set for 6 AM Thu
Invoice Sent
Progress billing sent to GC
Native Experts in Your Construction Stack
What Can Your Concrete VA Handle?
Offload the estimating, scheduling, and paperwork so you can focus on managing crews, pouring concrete, and bidding more jobs.
Estimating & Takeoffs
Performing accurate digital takeoffs from blueprints using tools like PlanSwift or Bluebeam, and building detailed cost estimates for your review.
Scheduling & Dispatch
Coordinating with ready-mix suppliers, scheduling pump trucks, and organizing your crew's daily dispatch board to ensure no pour is delayed.
Permit & Document Control
Handling the tedious administrative work of submitting municipal permit applications, organizing lien waivers, and managing insurance COIs.
Invoicing & A/R Follow-up
Generating accurate progress bills in QuickBooks, sending them to General Contractors, and politely following up on aging accounts receivable.
Job Costing Updates
Entering material receipts, logging crew timesheets, and tracking change orders to keep your Work-In-Progress (WIP) and job profitability spreadsheets accurate.
Lead Intake & CRM
Responding to inbound website leads, answering basic scheduling questions, and qualifying prospects before they hit your desk, logging everything into your CRM.
Traditional Platforms vs. SageDoer
Construction data requires accuracy. We provide managed, trained professionals who understand the trades—not general gig-workers.
| Operational Standard | Standard Freelance Platforms | SageDoer Managed Teams |
|---|---|---|
| Pricing Structure | High hourly rates or expensive markup fees from general staffing agencies. | Flat $6-$7/hr. Radically lower your back-office overhead. |
| Construction Knowledge | General VAs who don't know what rebar, formwork, or curing means. | Internally vetted assistants familiar with construction terminology and processes. |
| Management Oversight | You must manage their daily tasks while trying to run your job sites. | Dedicated QA Manager organizes workflows and ensures tasks are completed. |
| Hiring & Deployment Speed | Weeks spent interviewing, running unpaid tests, and comparing options. | Instant deployment. We match and assign the right specialist immediately. |
| Absence Security | Freelancer goes offline, and your materials don't get ordered for tomorrow's pour. | Seamless internal replacements managed by us with zero workflow disruption. |
Four Steps to Administrative Relief
We handle the onboarding heavy lifting so your company can scale instantly.
Submit Needs
Tell us your software (Procore, QB), volume of estimates, and primary bottlenecks.
Strategy Mapping
Our PM designs an SOP on exactly how to format bids and route supplier emails.
Expert Execution
Your VA takes over data entry, permit tracking, and basic estimating immediately.
Output Billing
We invoice exclusively for productive admin hours. PM oversight is entirely free.
Scale Your Crews, Not Your Overhead.
Only pay for hours spent actively managing your back-office tasks. Management is 100% free.
Est. $560 USD / Month (Calculated as 20 hrs/week x 4 weeks)
Perfect for smaller concrete contractors needing routine help with job costing updates, invoicing GCs, and pulling basic permits.
- 20 Dedicated Hours Per Week
- Pay only for pure admin work
- Dedicated QA Manager included
- Daily accuracy audits
- Zero setup or onboarding fees
Est. $960 USD / Month (Calculated as 40 hrs/week x 4 weeks)
Designed for growing commercial or residential concrete companies needing continuous estimating support, supplier coordination, and CRM management.
- 40 Dedicated Hours Per Week
- Pay only for pure admin work
- Dedicated QA Manager included
- Daily accuracy audits
- Zero setup or onboarding fees
Trusted by Concrete Businesses
"I was losing bids because I couldn't get takeoffs done fast enough after being on site all day. My SageDoer VA handles the initial PlanSwift measurements so I just review and price. Game changer."
Robert Trent
Owner, Trent Concrete Foundations"The dedicated QA Manager makes a huge difference. I don't have to micro-manage the VA. They follow our exact SOPs for calling ready-mix plants to confirm our scheduled yardage for the week."
Marcus Mendez
Operations, Apex Flatwork"Getting progress invoices out to GCs used to take me all weekend. Now my VA compiles the completed percentage, drafts the QuickBooks invoice, and sends it out. Our cash flow is much healthier."
James Davies
Commercial Concrete Contractor"I was losing bids because I couldn't get takeoffs done fast enough after being on site all day. My SageDoer VA handles the initial PlanSwift measurements so I just review and price. Game changer."
Robert Trent
Owner, Trent Concrete Foundations"The dedicated QA Manager makes a huge difference. I don't have to micro-manage the VA. They follow our exact SOPs for calling ready-mix plants to confirm our scheduled yardage for the week."
Marcus Mendez
Operations, Apex FlatworkConstruction Ops FAQs
Realistic answers addressing software access, industry knowledge, and workflows.
Build Your Back Office.
Get matched with a vetted Construction Assistant in under 24 hours. Submit your details below or contact us directly.
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Request Your Concrete VA
Tell us about your operations, estimating software, and daily bottlenecks. A Project Manager will respond within 1 hour.