Stop Losing Cash Flow to Job-Cost Chaos
Without Overpaying for an In-House Construction Bookkeeper
Equip your general contracting firm, home builder outfit, or specialty trade company with dedicated Virtual Assistants specialized in job costing, AIA progress billing, subcontractor lien waiver verification, payroll certified reports, and receipt-to-cost-code matching. Managed at zero extra cost by your Dedicated Project Manager.
Specialized Financial Administration Built for General Contractors & Trades
General bookkeepers treat construction like a retail store—ruining your job costing, misallocating retainage, and leaving you blind on project profitability. Sagedoer VAs are trained in genuine construction accounting mechanics.
AIA G702 / G703 Application for Payment
Prepare flawless monthly progress billings based on percent completion. We calculate retainage withholding (typically 5%–10%), itemize stored materials, and maintain the contract schedule of values without billing disputes.
- Continuation sheet schedule of values breakdown
- Retainage receivable & payable tracking
- Architect/Owner certification reconciliation
Job Costing & Cost Code Allocation
Every vendor receipt, lumber invoice, and equipment rental bill is correctly mapped to its specific Project, Phase, and CSI Division cost code. Stop guessing if you made money on concrete or framed at a loss.
- Matching POs against bills and delivery tickets
- Real-time committed costs vs. actual budget audits
- Equipment allocation & internal tool charging
Lien Waivers & Subcontractor Compliance
Protect your projects from double payment and mechanics' liens. We track conditional/unconditional waivers for both progress and final payments before issuing subcontractor checks, alongside active COIs.
- Conditional and unconditional lien release collection
- COI general liability and workers' comp verification
- Form W-9 and year-end 1099-NEC sub prep
Work-in-Progress (WIP) Schedules
Keep your surety bond agent, bank lenders, and tax CPAs thrilled. We maintain monthly WIP reports calculating earned revenue, percentage of completion, and over/under billing balance sheet adjustments.
- Billings in excess of costs (Overbillings) calculation
- Costs in excess of billings (Underbillings) auditing
- Monthly gross margin fade analysis per active job
Certified Payroll & Davis-Bacon Compliance
Bidding public works or municipal jobs? We assemble federal Form WH-347 certified payroll records, map wage classifications, calculate fringe benefits, and submit files directly to state portal systems (e.g., LCPtracker, eComply).
- LCPtracker, DIR, and Elation Systems data entry
- Trade apprentice ratio and prevailing wage check
- Weekly statement of compliance filings
Change Order & PM Reconciliation
Stop letting scope changes slip past the billing cycle. We log pending change orders (PCOs), update revised contract values in accounting upon signed approval, and tie subcontractor commitments directly into QuickBooks or Sage.
- Revised contract value adjustment in schedule of values
- Subcontract change order matching against owner approvals
- Procore / Buildertrend to accounting sync reconciliation
Fluent in the Accounting Platforms Contractors Depend On
Zero learning curve on job-cost modules, change order synchronizations, or receipt scanners. Our VAs plug right in.
4 Steps to Flawless Construction Financials
You shouldn't waste billable budget supervising entry-level assistants. We manage quality control and daily delivery.
Submit Requirements
Share your accounting software, current job volume, receipt backlogs, and AIA billing needs via Call, WhatsApp, or Email.
Finalise the Deal
Your dedicated project manager connects promptly to establish chart of accounts mapping, cost-code SOPs, and strict financial NDA protocols.
Expert Execution
Your project manager oversees daily entries, matching sub invoices against lien waivers, updating WIP schedules, and auditing AIA payment runs.
Pay Only for Output
We log and invoice strictly for the VA's verified hours of active work. Your dedicated project manager's supervision is 100% free of charge.
Why Builders & Contractors Choose Sagedoer
Hiring generic freelancers risks miscoded retainage, uncollected lien waivers, and botched progress billings that freeze bank draws.
| Evaluation Point | Traditional Freelance Platforms | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers yourself | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Generic accountants with zero grasp of WIP or retainage | Internally vetted, construction-trained bookkeeping specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the recruitment and onboarding grind all over again | Seamless internal replacements with zero workflow disruption |
Transparent Hourly Plans, Zero Markups
Your Dedicated Project Manager is included free with every plan. You only pay for tracked production hours.
Est. $560 USD / Month (4 Weeks)
Est. $960 USD / Month (4 Weeks)
Estimate Your Contractor Accounting Savings
Adjust the slider based on the number of active construction projects or monthly sub jobs.
Trusted by General Contractors, Home Builders & Trade Specialists
Hover over any contractor field report to pause the live feedback feed.
"Before Sagedoer, our AIA payment applications took 3 late nights every month. Our dedicated VA prepares the G702/G703 continuation sheets in Procore with 10% retainage calculated perfectly. We get paid 10 days faster."
"We had hundreds of Home Depot receipts stuffed in gloveboxes. Our Sagedoer VA pulls them from Dext, cost-codes them to the exact framing or trim division in QuickBooks, and collects conditional lien releases from every sub."
"Running prevailing wage school projects was burying us in paperwork. Our assistant compiles federal WH-347 certified payroll and inputs it straight into LCPtracker with zero audit flags. Outstanding precision."
"Having a Dedicated Project Manager oversee our monthly WIP schedule without charging a single penny extra is unheard of. We save over $40,000 a year compared to hiring locally."
"Before Sagedoer, our AIA payment applications took 3 late nights every month. Our dedicated VA prepares the G702/G703 continuation sheets in Procore with 10% retainage calculated perfectly. We get paid 10 days faster."
"We had hundreds of Home Depot receipts stuffed in gloveboxes. Our Sagedoer VA pulls them from Dext, cost-codes them to the exact framing or trim division in QuickBooks, and collects conditional lien releases from every sub."
Frequently Asked Questions by Contractors & Builders
Clear facts regarding software integrations, bank draw schedules, lien releases, and security.
Take Control of Job Costs & Cash Flow Today.
Whether you run a commercial general contracting firm, residential remodeling crew, or MEP trade business, let's configure your managed construction bookkeeping team in under 24 hours.
Request Your Construction Bookkeeper Setup
Receive a custom job-costing assessment and onboarding blueprint within 24 hours.