Scale Global Business Travel
Without the 24/7 Firefighting Burnout.
Stop losing 25+ hours a week resolving delayed flight connections, manual Concur policy exceptions, unrecovered airline ticket credits, and missing hotel folio receipts. From live traveler duty of care tracking and Concur/Navan booking administration to VIP C-suite itineraries and group offsite room block negotiations. Supervised by a Dedicated Project Manager at $0 extra charge.
Dedicated Project Manager Model
Corporate Travel Managers should be optimizing supplier contracts, analyzing TMC rebate models, and refining global policy—not re-booking cancelled red-eyes at 3 AM or chasing hotel folios. You coordinate directly with one dedicated project lead who enforces strict enterprise travel SOPs.
- Policy Enforcement & Approval Queues: Auditing in-policy booking classes, advance purchase compliance, and routing manager exceptions in Concur/Navan.
- Unused Airline Ticket Bank Audits: Tracking airline credits, flight waiver codes, and name-change fees before balances expire.
- 24/7 Duty of Care & Traveler SOS: Monitoring global weather anomalies, airport strikes, and geopolitical alerts to safeguard mobile staff.
- $0 Fee for Supervision: 100% of your invoice goes strictly to actual productive travel coordination and program hours worked.
Platforms & Booking Tools Our Travel VAs Run Daily
Zero training lag. Our managed corporate travel assistants plug directly into your Corporate Booking Tools (CBT), expense systems, duty of care trackers, and GDS engines.
What Your SageDoer Corporate Travel Manager VA Handles
Travel managers shouldn't spend their valuable hours on manual flight change fees, checking passport expiry dates, or tracking down lost hotel VAT receipts. Our managed specialists operate your global mobility program with Swiss-clock precision.
Flight Disruptions & Rapid Re-Booking
Never leave executive travelers stranded during mechanical cancellations or missed airport connections.
- Proactive flight tracking via FlightAware before travelers reach departure gates
- Immediate re-booking across interline carriers under weather waivers
- Emergency same-day hotel accommodation and late-check-in guarantees
- Coordinating executive chauffeur re-dispatch and airport pickup time shifts
Policy Enforcement & Approval Routing
Eliminate travel spend leakage by ensuring 100% adherence to corporate fare caps and advance booking rules.
- Auditing flight cabin classes (Premium Economy / Business thresholds)
- Managing 14-day advance purchase rules and preferred hotel rate caps
- Routing manager approval requests for justified policy exceptions in Navan/Concur
- Enforcing per diem limits for meals and incidentals by destination tier
Unused Ticket Credit Recovery & Audits
Recover thousands in non-refundable airline ticket credits before expiration dates wipe out company funds.
- Cataloging unused corporate ticket e-credits across Delta, United, AA & British Airways
- Applying existing credits toward newly requested employee flights
- Requesting carrier name-change exceptions and commercial waiver codes
- Compiling monthly ticket recovery ROI audits for procurement reviews
High-Touch C-Suite & Board Itineraries
Deliver white-glove, minute-by-minute travel arrangements for founders, directors, and keynote executives.
- Building master day-of-travel briefing sheets in TripIt Pro or Travefy
- Managing seat preferences, airline tier upgrades, and TSA PreCheck/Clear numbers
- Booking private tarmac transfers, lounge passes, and meeting room day-use suites
- Coordinating business visa documentation and expedited passport renewals
Group Offsites & Room Block Sourcing
Streamline multi-attendee corporate summits, sales kickoffs (SKO), and departmental retreats.
- Sourcing hotel RFPs in Cvent, Roomex, or direct hospitality sales desks
- Auditing attrition clauses, cancellation policies, and master billing setups
- Managing multi-passenger group flight arrival windows and airport coaches
- Consolidating dietary restrictions and rooming lists for hotel front desks
Duty of Care Tracking & Expense Auditing
Fulfill legal traveler safety responsibilities while ensuring month-end accounting reconciles without errors.
- Live traveler location auditing in International SOS, Crisis24, or Concur Locate
- Retrieving itemized hotel folios, airline VAT tax receipts, and rental car bills
- 3-way matching corporate card transactions against approved travel requests
- Preparing vendor rebate reports and TMC management fee reconciliations
How SageDoer Works in 4 Clear Steps
Bypass endless interviews and unverified generic freelancers. We deploy dedicated corporate travel and mobility specialists backed by active operational supervision.
Submit Requirements
Share your annual travel volume, primary CBT platforms (SAP Concur, Navan, Amex GBT), traveler count, and primary operational bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to review corporate travel policies, establish Slack/Teams channels, configure user credentials, and sign bilateral NDAs.
Expert Execution
Your PM supervises booking approval queues, monitors flight disruption logs, audits unused airline ticket banks, and oversees your assigned travel VA daily.
Pay Only for Output
Transparent time logs for pure productive travel coordination and program administration. Your dedicated Project Manager's supervision and backup guarantee are 100% free.
Traditional Platforms vs. SageDoer Managed
Why corporate travel managers, procurement heads, and enterprise founders choose SageDoer over generic freelance marketplaces.
| Key Evaluation Criteria | Traditional Freelance Sites |
SageDoer Managed
Recommended
|
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency exchange fees & monthly client cuts | 0% Hidden Fees. Pay strictly for productive hours worked. |
| Daily Team Management | You must micromanage freelancers yourself after spending all day on airline vendor reviews | Dedicated Project Manager acts as your single point of contact. |
| Corporate Travel Literacy | Generic VAs who don't know the difference between GDS PNRs, basic economy restrictions, or unused e-credits | Internally vetted specialists trained in SAP Concur, Navan, duty of care, and corporate travel SOPs. |
| Hiring & Deployment Speed | 3-4 weeks of screening unverified resumes, interviews, and candidates ghosting | Immediate deployment within 24 to 48 hours. |
| Billing & Invoicing | Disjointed contracts, multiple payment entries, and surprise charges | Simple, unified, transparent USD invoicing twice a month. |
| Staff Turnover & Absences | Freelancer vanishes right before a major 400-person international sales kickoff | Immediate backup replacement trained on your exact company travel policy SOPs. |
Transparent Rates. Zero Lock-Ins.
Every plan includes our free dedicated project manager, centralized time tracking, and daily activity logs.
Part-Time
20 Hours / WeekIdeal for mid-sized companies managing 20–50 monthly traveler trips needing regular policy audits, itinerary assembly, and expense reconciliation.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Full-Time
40 Hours / WeekA dedicated corporate travel desk specialist embedded into your Concur/Navan environment, handling high-volume executive travel, disruptions, and unused ticket credit recovery.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Corporate Travel Managers & Global Mobility Leaders
Here is how SageDoer helps corporate travel managers eliminate flight disruption chaos, enforce travel policies, and recover expiring airline credits.
"During a major winter storm that grounded 30% of US domestic flights, our SageDoer assistant had 18 stranded field executives re-routed and checked into hotels before airport customer service lines even opened. Indispensable operational support."
"Our dedicated PM set up a tracking register for our unused airline ticket bank in SAP Concur. In the first quarter alone, our VA reclaimed $38,000 in flight credits that would have expired unnoticed. The service pays for itself ten times over."
"For our 250-person annual revenue kickoff in Denver, our assistant managed all room blocks in Cvent, verified group flight manifests, and tracked late arrivals. Our executive team didn't have to worry about a single logistics glitch."
"Having a dedicated project manager who supervises Navan booking compliance and audits monthly hotel folios saved me from hiring a domestic $80,000/year corporate travel coordinator."
"During a major winter storm that grounded 30% of US domestic flights, our SageDoer assistant had 18 stranded field executives re-routed and checked into hotels before airport customer service lines even opened. Indispensable operational support."
"Our dedicated PM set up a tracking register for our unused airline ticket bank in SAP Concur. In the first quarter alone, our VA reclaimed $38,000 in flight credits that would have expired unnoticed. The service pays for itself ten times over."
"For our 250-person annual revenue kickoff in Denver, our assistant managed all room blocks in Cvent, verified group flight manifests, and tracked late arrivals. Our executive team didn't have to worry about a single logistics glitch."
"Having a dedicated project manager who supervises Navan booking compliance and audits monthly hotel folios saved me from hiring a domestic $80,000/year corporate travel coordinator."
Real Answers for Corporate Travel & Procurement Leads
Ready to Upgrade Your Corporate Travel Program?
Schedule a 30-minute discovery call or connect via WhatsApp. We will evaluate your annual travel volume, primary CBT and expense tools, policy bottlenecks, and emergency support needs to pair you with an experienced corporate travel specialist.
Tell Us About Your Corporate Travel Operations
Share your annual traveler headcount, primary booking tools (Concur, Navan, Amex GBT), and current operational bottlenecks. Our Project Manager will reach out within 2 hours.