Maintain Flawless Practice Throughput
Without Getting Strangled In Prior Auths, Insurance Verification & Billing Reconciliations
Stop losing 16+ managerial hours every week on phone hold with commercial payers, resolving delayed prior authorizations in Availity, verifying real-time patient co-pays, manually following up on clearinghouse rejections in Athenahealth or Kareo, chasing provider credentialing files, and reconciling physician schedule gaps. Delegate clinical back-office administration, payer verification, and patient intake coordination to vetted virtual assistants directed by your own Dedicated Project Manager at $0 supervisory surcharge.
What Your Healthcare Admin VA Handles Daily
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Prior Authorizations & Insurance Eligibility Verification Submitting electronic prior auths across Availity, CoverMyMeds, and payer portals; verifying primary/secondary copays, coinsurance, and deductibles before appointment check-in.
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Provider Scheduling & Patient Intake Management Balancing multi-physician calendars in Athenahealth or eClinicalWorks, backfilling cancelled slots from waiting lists, and auditing digital registration forms in IntakeQ.
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Clearinghouse Claim Tracking & Denial Triage Monitoring Waystar / Availity batch scrub status, logging clearinghouse rejection codes, compiling missing documentation for appeals, and following up on aging A/R.
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Provider Credentialing & Compliance Document Archiving Maintaining CAQH profiles, tracking state medical license and DEA renewals, organizing malpractice insurance certificates, and compiling annual HIPAA training logs.
Fluent Across the Platforms Powering Modern Medical Practices
Never waste precious practice hours explaining what an NPI, ICD-10/CPT encounter code, clearinghouse rejection, CAQH profile, deductible reset, or ERA/EOB statement is. Our virtual assistants are already versed in clinical administration software.
Daily Responsibilities Handled For Your Medical Practice
Here is exactly what an experienced healthcare operations virtual assistant handles on your behalf so you can spend your time optimizing clinic clinical workflows, managing clinical staff, and expanding your provider network.
Prior Authorizations & Insurance Eligibility
Eliminate the costly bottleneck of claim rejections caused by expired coverage or unapproved treatment codes.
- Running real-time electronic insurance eligibility checks (270/271 transactions) in Availity or Waystar
- Compiling clinical documentation and submitting prior authorization requests for procedures, MRIs, and therapies
- Managing medication prior authorizations in CoverMyMeds and coordinating peer-to-peer review appointments
- Calculating patient co-pays, remaining deductibles, and out-of-pocket maximums prior to appointments
Provider Rosters & Patient Onboarding
Keep your clinical exam rooms operating at peak efficiency without double-bookings or empty doctor hours.
- Managing multi-provider appointment calendars across specialties in Athenahealth, Kareo, or eClinicalWorks
- Sending digital pre-registration forms via IntakeQ, verifying completed medical history and consent forms
- Actively working cancellation waitlists to immediately fill vacant appointment openings
- Coordinating inbound specialty referral packets from primary care doctors and requesting outside medical records
Claims Scrubbing, Denial Triage & Credentialing
Protect practice cash flow, reduce aging accounts receivable (A/R), and keep provider licenses audit-proof.
- Auditing clearinghouse scrub reports for demographic discrepancies, missing modifiers, or unbundled codes
- Tracking unpaid claims beyond 30/60/90 days and contacting commercial/Medicare payer reps to identify holdbacks
- Updating CAQH provider credentialing profiles, tracking state medical license, DEA, and CSR expiration dates
- Compiling weekly executive dashboard summaries highlighting claim volume, denial codes, and collection rates
How Much Practice Overhead & Capacity Can You Unlock?
When you delegate repetitive prior authorization phone calls, eligibility checks, and claim follow-ups at $7/hr, your practice leadership focuses on clinical excellence and growth.
*Calculated over 48 active operational weeks per year, comparing your administrative leadership value against SageDoer's dedicated Part-Time plan ($7/hr).
Annual High-Value Practice Management Hours Reclaimed: 768 Hours
Enough administrative capacity to coordinate ~380 to 510 additional patient encounters & prior auths
How We Work Together In 4 Simple Steps
From connecting your EHR/PMS platform to daily prior authorization tracking and claims follow-up, we eliminate back-office friction.
Submit Requirements
Share your clinical specialty, practice management system (Athenahealth, Kareo, eClinicalWorks), clearinghouse portals, and primary administrative bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager reviews your practice SOPs, configures role-restricted staff-level credentials under strict bilateral NDA and HIPAA guidelines, and finalises partnership details.
Expert Execution
Your project manager supervises day-to-day operations, auditing prior auth submissions, monitoring clearinghouse rejection queues, and ensuring schedule slots are fully utilized.
Pay Only for Output
We log and charge exclusively for the assistant's pure active technical, verification, and administrative hours. Your project manager's supervision is completely free.
Why Healthcare Administrators Choose Sagedoer Over Traditional Freelancers
Compare HIPAA security exposures, denied prior authorizations, and unmanaged inconsistency of generic Upwork/Fiverr contractors with our structured, medically trained managed model.
| Key Operational Dimension | Traditional Platforms | THE SMART CHOICE: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must check every prior auth portal, audit eligibility notes, and micromanage | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent who don't know the difference between copay vs coinsurance | Internally vetted, rigorously trained healthcare & clinical operations specialists |
| Hiring & Deployment Speed | Weeks spent interviewing, reviewing samples, and explaining clinical EHR tools | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Disjointed multi-contractor invoices with fluctuating exchange rates | Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancer ghosts during peak open-enrollment insurance deductible resets; retrain from scratch | Seamless internal replacements with zero disruption to patient scheduling |
Predictable Pricing. Pay Only For Pure Output.
No setup fees. No platform markup. Your dedicated project manager is included at no additional charge.
20 Hours Per Week
Ideal for solo specialty practices, boutique clinics, and independent medical groups needing ongoing prior auths, insurance eligibility checks, and schedule management.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Full 8-hour daily embedded clinical operations unit for multi-specialty healthcare centers, surgical groups, high-volume outpatient clinics, and expanding medical networks.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Trusted by Healthcare Administrators, Medical Directors & Group Practice Managers
Discover how healthcare leadership teams reclaim 16+ hours every week with SageDoer's managed medical operations assistants.
"We run an 8-provider orthopedic surgical group. Prior authorizations for MRIs and joint injections through Availity and commercial payers were taking up two full-time front-desk nurses' days. Our SageDoer VA handles benefit verifications and auth tracking with incredible precision."
Dr. Julian Mercer, MD
Managing Partner, Tri-County Orthopedic Specialists"The Dedicated Project Manager provides essential quality control. When our VA works clearinghouse rejection queues in Athenahealth and tracks provider CAQH re-attestations, the PM audits every file before delivering our Monday morning executive briefing."
Elena Rodriguez, MHA, FACMPE
Chief Operating Officer, Pinnacle Multi-Specialty Health"Managing patient no-shows and incoming specialty referrals across 3 clinics was overwhelming our staff. SageDoer's assistant coordinates referral intake, pulls outside records, and works our waitlist. Our clinic utilization jumped by 19%."
David K. Thorne
Practice Administrator, Metro Cardiovascular Institute"At $6/hr on the full-time plan, we eliminated the need to hire a $65k/year in-house clinic intake coordinator. CoverMyMeds authorizations are approved days faster, patient charts in eClinicalWorks are pre-populated, and physician satisfaction is at an all-time high."
Claire Townsend
Executive Director, Valley Family Medicine & Pediatrics"We run an 8-provider orthopedic surgical group. Prior authorizations for MRIs and joint injections through Availity and commercial payers were taking up two full-time front-desk nurses' days. Our SageDoer VA handles benefit verifications and auth tracking with incredible precision."
Dr. Julian Mercer, MD
Managing Partner, Tri-County Orthopedic Specialists"The Dedicated Project Manager provides essential quality control. When our VA works clearinghouse rejection queues in Athenahealth and tracks provider CAQH re-attestations, the PM audits every file before delivering our Monday morning executive briefing."
Elena Rodriguez, MHA, FACMPE
Chief Operating Officer, Pinnacle Multi-Specialty HealthFrequently Asked Questions
Clear, realistic answers addressing HIPAA security safeguards, EHR permissions, prior authorization turnaround, and practice operational boundaries.
Ready to Delegate Prior Auths & Medical Admin?
Book a 30-minute practice consultation with our management team or connect instantly via WhatsApp.
Tell Us About Your Medical Practice
Share your clinical specialties, provider count, EHR/PMS platform (Athenahealth, Kareo, eClinicalWorks), or primary operational bottlenecks. We'll assign the ideal specialist.