Mitigate Regulatory Risk.
We’ll Anchor Your Audits, I-9s & Multi-State Mandates.
Stop losing strategic compliance hours to chasing missing Form I-9 verifications, cross-checking multi-state labor law posters, aggregating annual EEO-1 reporting tables, and monitoring mandatory sexual harassment training completions. Get a rigorously vetted Virtual Assistant trained in HRIS compliance workflows—supervised by one dedicated Project Manager at $0 extra charge.
Up to 70%
Over In-House HR Admin
$0
Free PM Oversight
100% Audit
I-9 & E-Verify Accuracy
50-State
Mandatory Notice Support
Dedicated Project Manager
Free Daily Protocol Oversight
HR Compliance Ops · Live Queue
Single Point of Contact Active
38 remote new hires checked; zero 3-day filing window lapses in Tracker I-9.
Demographic, job category & multi-establishment payroll codes matched in Workday.
Recordable work injuries documented; annual 300A electronic submission prepared.
Managed Rates From
$6 / Hour
Billing Model
Pay Only for Pure Work
Software & Platforms Your HR Compliance Assistant Already Knows
Zero training drag. Our HR virtual assistants arrive experienced in industry-standard HCM platforms, I-9 verification portals, background screening suites, and mandatory compliance learning management systems.
Core HRIS & HCM Systems
Employee master records, job codes, state tax allocations, and audit trails.
I-9 & Background Screening
Employment eligibility verification, reverification alerts, and FCRA notices.
Government & Regulatory
Federal and state mandatory reporting, injury logs, and labor law tracking.
Policy Tracking & LMS
Mandatory sexual harassment training, handbook e-signatures, and ethics logs.
What Your HR Compliance Virtual Assistant Takes Off Your Desk
Free your HR Directors, Compliance Officers, and People Ops Leads from manual audit checklists so they can focus on organizational culture, executive employee relations, and enterprise legal strategy.
Form I-9 & E-Verify Verification Audits
Immigration and Customs Enforcement (ICE) audits carry fines of up to thousands of dollars per paperwork error. Your VA tracks Section 1 (Day 1) and Section 2 (Day 3) deadlines and manages work authorization reverification.
- Auditing Section 2 document reviews across remote hiring coordinators
- Managing 90-day reverification calendar for expiring EADs and visas
- Archiving terminated employee I-9s per statutory retention formulas
Multi-State New Hire Notices & Disclosures
Hiring remote workers across multiple states triggers complex localized obligations (e.g., CA Wage Theft Prevention Act, NY WTPA notices, IL paid leave disclosures, electronic labor law posting delivery).
- Generating state-specific mandatory wage notice disclosures at offer stage
- Distributing digital labor law posters via intranet/HRIS portals
- Verifying mandatory state new hire reporting filing receipts
EEO-1 Component 1 Reporting & Data Cleansing
Annual EEOC filings require exact mapping of job titles into standard EEO-1 categories, racial/ethnic demographics, gender data, and establishment physical locations.
- Cleaning and validating demographic fields across Workday or ADP
- Mapping new internal job titles to standard SOC / EEO job codes
- Preparing multi-establishment upload files for the EEOC portal
FMLA, ADA & Statutory Leave Documentation
Managing complex employee leaves requires tight adherence to DOL timelines (e.g., WH-381 Notice of Eligibility within 5 days, WH-382 Designation Notices, state PFL coordination).
- Tracking eligibility hours (1,250 hours / 12 months) for FMLA requests
- Issuing Department of Labor statutory leave paperwork within required windows
- Logging medical certification return dates and return-to-work fitness slips
OSHA 300 Logs & Annual ITA Submission Prep
Work-related injuries and illnesses must be classified correctly within 7 calendar days. Your VA maintains your OSHA 300 log, OSHA 301 incident reports, and the annual OSHA 300A summary.
- Classifying recordable vs. non-recordable first-aid workplace incidents
- Calculating days away from work (DAFW) and job transfer/restriction days
- Formatting annual electronic CSV files for the OSHA ITA filing window
Handbook Sign-Offs & Anti-Harassment Tracking
States like CA (SB 1343), NY, IL, and CT mandate biennial or annual sexual harassment prevention training with strict completion records and employee acknowledgment signatures.
- Monitoring 30/60-day new hire anti-harassment training certificates
- Tracking annual employee handbook acknowledgment e-signatures in DocuSign
- Auditing manager vs. non-manager compliance training requirements
Four Simple Phases to a Fully Managed HR Compliance Desk
No recruitment commissions, zero payroll taxes, and no onboarding drag. We manage your remote HR operational workflows end-to-end.
Submit Requirements
Share your company size, multi-state presence, HRIS platforms (Workday, ADP, BambooHR), I-9 tools, and primary operational bottlenecks.
Finalise the Deal
Our dedicated Project Manager connects with you promptly to map SOPs, review data security & NDA protocols, and establish team workflows.
Expert Execution
Your Project Manager directly oversees daily operations, coordinating tasks through our vetted human resources and compliance administration specialists.
Pay Only for Output
We track and bill exclusively for the virtual assistant's actual working hours. Your dedicated Project Manager's supervision is 100% free of charge.
Why HR Compliance Leaders Choose SageDoer Over Solo Freelancers
Avoid the serious legal, privacy, and PII liabilities of hiring unvetted solo freelancers to handle confidential personnel files, SSNs, and government statutory reports.
| HR Compliance Operational Area | Traditional Freelance Platforms |
The Smart Choice: SageDoer
|
|---|---|---|
| Platform & Management Fees | Up to 40% in platform markups, bidding, and subscription tiers | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | HR Directors must micromanage, audit audit logs, and track shift tasks | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance & Regulatory Knowledge | Hit-or-miss talent lacking understanding of I-9 rules, EEO-1, or FMLA | Internally vetted specialists trained in HRIS, E-Verify, and EEOC standards |
| Hiring & Deployment Speed | Weeks spent screening unvetted candidates during active audit windows | Instant delegation. We assign a qualified assistant immediately. |
| Billing & Invoicing | Fragmented billing, timesheet disputes, and international conversion cuts | Simple, unified centralized USD invoicing with transparent time tracking |
| Staff Turnover & Coverage | Freelancer vanishes; I-9 3-day deadlines lapse and fines mount | Seamless internal replacements trained on your SOPs with zero disruption |
Flexible Pricing Built for Scaling People Operations & HR Teams
No long contracts, zero platform subscriptions, and no management surcharges. Pay strictly for verified productive output.
Part-Time
Ideal for growing companies needing regular Form I-9 audits, new hire notice dispatch, and training sign-off tracking.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralized time tracking & weekly timesheets
Full-Time
Built for multi-state enterprises with high headcount growth, recurring audits, and complex statutory reporting pipelines.
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid response times & consolidated compliance audit logs
Trusted by HR Compliance Managers, VPs of People & Operations Directors
See how SageDoer assistants help People Operations teams maintain audit-ready HR hygiene and eliminate statutory oversights.
"We grew from 80 to 260 remote employees across 18 states in 14 months. Our SageDoer assistant conducted a comprehensive Form I-9 audit in Tracker I-9, cleared our reverification backlog, and manages all state new hire disclosures without a hitch."
Danielle Washington, SHRM-SCP
VP of People & Compliance, Apex FinTech, New York
"The free Project Manager oversight is what makes SageDoer completely distinct from Upwork or direct freelancers. Our PM audits my assistant’s spreadsheets and ensures every EEO-1 category match in ADP is verified before it reaches my desk."
Marcus Thornton
Director of HR Operations, Nexa Logistics, Chicago
"Tracking California SB 1343 and New York mandatory anti-harassment training completions used to be an administrative nightmare. Our assistant automated the tracking process in Trainual and achieved 100% compliance before statutory deadlines."
Sarah Lin, PHR
HR Compliance Manager, Solis Health Systems, San Francisco
"Our OSHA 300 logs and annual electronic 300A submission were completely streamlined by SageDoer. Their strict NDA protocols and role-based access gave our executive legal team absolute confidence regarding employee PII security."
Eric Kowalski
Head of People & Safety, Vanguard Manufacturing, Dallas
"We grew from 80 to 260 remote employees across 18 states in 14 months. Our SageDoer assistant conducted a comprehensive Form I-9 audit in Tracker I-9, cleared our reverification backlog, and manages all state new hire disclosures without a hitch."
Danielle Washington, SHRM-SCP
VP of People & Compliance, Apex FinTech, New York
"The free Project Manager oversight is what makes SageDoer completely distinct from Upwork or direct freelancers. Our PM audits my assistant’s spreadsheets and ensures every EEO-1 category match in ADP is verified before it reaches my desk."
Marcus Thornton
Director of HR Operations, Nexa Logistics, Chicago
Common Questions from HR Compliance Managers
Clear, transparent answers regarding employee PII protection, non-legal operational scopes, E-Verify protocols, and audit defense.
Reclaim Strategic HR Time & Ensure Flawless Compliance
Tell us about your organization's multi-state footprint, HRIS platform, and immediate compliance audit bottlenecks. Our dedicated Project Manager will map out your tailored execution plan within 24 hours.
Book a Strategy Discovery Call
30 Min via Calendly
Instant Direct Chat
+91 80170 67191 (WhatsApp)
Official HR Operations Email
info@sagedoer.com
Prefer Website Form Submission?
Visit sagedoer.com/contact/ anytime.Tell Us Your HR Compliance Requirements
We respond promptly to outline your custom execution plan.