Course Uploads, Pipeline Funnels, Offers, Automations & Member Helpdesk

Scale Your Digital Products & Client Portals with a Dedicated Kajabi Virtual Assistant

Kajabi consultants, course creators, and membership managers waste dozens of hours every week manually uploading lesson videos, structuring offers and order bumps, configuring multi-step email automations, and troubleshooting student login tickets. Delegate your entire Kajabi backend to a vetted specialist guided by a dedicated Project Manager at $0 extra management overhead.

$6 - $7 / Hour

Pure productive build hours

Full Stack Kajabi

Pipelines, Offers & Community 2.0

Free Project Manager

Quality control & SLA oversight

Book 30-Min Strategy Call WhatsApp Kajabi Desk

4.9/5 Rating from Course Creators, Mastermind Leaders & Kajabi Agencies

Kajabi Ops Active

kajabi-portal-engine.live

Automate Your Kajabi Ecosystem

Focus on creating transformative course curriculum and closing high-ticket consulting deals. Your virtual assistant builds landing pages, formats lessons, and automates marketing sequences.

Product & Lesson Buildouts: Uploading HD video lessons, attaching PDF workbooks, configuring drip schedules, and styling video player themes.
Sales Funnels & Pipelines: Constructing high-converting opt-in pages, VSL sales pages, checkout forms with 1-click upsells, and thank-you confirmation portals.
Email Marketing & Tag Triggers: Programming automated onboarding sequences, cart abandonment triggers, broadcast newsletters, and custom subscriber tags.
Student Support & Access Control: Resolving login difficulties, processing manual grant/revoke access requests, managing failed payments, and moderating communities.

Restricted Admin Access Ready in 24–48 Hours

70%+

Payroll Savings

Versus hiring onshore US/UK Kajabi funnel tech contractors

30+ Hours

Weekly Time Reclaimed

Redirected back to high-ticket sales calls and live coaching

Project Management Fee

Dedicated Project Manager audits all funnels, links, and triggers

< 15 Min

Student Support Speed

Fast resolution for password resets, billing issues, and access grants

Comprehensive Kajabi Execution

What Your Kajabi Virtual Assistant Manages Every Day

Stop getting bogged down by video formatting, broken checkout webhooks, or unorganized customer lists. Your VA handles your entire Kajabi administrative, marketing, and community infrastructure.

Course Architecture & Lesson Uploads

Turn raw audio, video, and PDF resources into stunning, organized courses. Your assistant creates modules, sub-modules, and lesson posts, uploads 1080p/4K master files, attaches downloadables, and implements drip-release schedules.

Customizing thumbnail graphics, video player controls, and progress bars
Embedding quiz assessments, surveys, and module completion certificates

Sales Funnels & Pipeline Engineering

Build high-converting sales mechanisms. Your VA constructs lead magnet squeeze pages, webinar registration rooms, sales page layouts, checkout flows with order bumps, and custom thank-you portals that match your brand identity.

Mobile-responsive design optimization across tablets and smartphones
Custom domain mapping, SEO title tags, and OpenGraph social meta cards

Offers, Tiered Pricing & Order Bumps

Maximize your customer lifetime value (LTV). Your assistant sets up multi-currency pricing plans (one-time fees, recurring monthly/annual subscriptions, split-pay installments), configures 1-click upsells, and verifies coupon expiration rules.

Stripe & PayPal payment gateway sync and test transactions
Automatic post-purchase product access granting and welcome emails

Email Campaigns & If/Then Automation

Nurture leads without lifting a finger. Your VA schedules promotional email broadcasts, designs responsive email templates, programs time-delayed nurture sequences, and sets intelligent automation rules based on user clicks and module completion.

Segmenting audiences by tags, purchase tiers, and inactivity triggers
Setting up cart abandonment follow-up emails to capture lost revenue

Community 2.0 & Coaching Programs

Foster an engaged, vibrant membership. Your VA configures community access groups, sets up weekly challenge posts, moderates member discussions, organizes live coaching room links, and uploads call recordings with timestamp summaries.

Managing 1-on-1 coaching packages, session notes, and agenda agendas
Moderating community guidelines, approving member profiles, and pinned feeds

Member Support & Third-Party Webhooks

Protect customer satisfaction and prevent subscription cancellations. Your VA manages member support inboxes, handles password resets, updates failed billing cards, and maintains Zapier/Make webhooks connecting Kajabi to external software.

Connecting Kajabi to Circle, ActiveCampaign, HubSpot, or Google Sheets
Dunning management for overdue memberships to prevent involuntary churn

Complete Software Stack

Kajabi Ecosystem & Essential Creator Integrations

Our virtual assistants connect Kajabi with your existing payment, design, and automation platforms seamlessly.

Kajabi All-In-One

Pages, Products, Funnels

Stripe Payments

Billing & Subscriptions

PayPal Express

Multi-Currency Checkout

Zapier & Make

Automated Webhooks

Zoom Coaching

Live Calls & Archives

Canva Pro

Thumbnails & Banners

Fillable Workbooks

Acrobat & PDF Assets

Vimeo & Wistia

High-Res Video CDN

Help Scout / Zendesk

Member Helpdesk

Circle.so

External Communities

Google Sheets

Rosters & Sales Logs

LastPass / Bitwarden

Encrypted Credentials

How SageDoer Works

A Hands-Off Operational Engine with Zero Management Fatigue

Skip lengthy hiring loops, unvetted freelancers, and broken sales links. We manage and supervise your Kajabi virtual assistant with dedicated quality oversight at no additional cost.

Phase 1

Submit Requirements

Share your Kajabi setup, current pipeline goals, course modules to upload, or member support backlog via Email, Booking Form, or WhatsApp.

Reach out via Email, Form, or WhatsApp

Phase 2

Finalise the Deal

Our dedicated Project Manager connects with you to set up scoped assistant access in Kajabi, agree on brand styling guidelines, and lock in milestone roadmaps.

Zero setup or onboarding fees

Phase 3

Expert Execution

Your Project Manager runs test transactions through every offer, double-checks mobile responsiveness on landing pages, and audits email sequences before they go live.

Free daily supervision & QA audits

Phase 4

Pay Only for Output

You are invoiced strictly for the Kajabi VA's productive build and support hours. The Project Manager's daily testing, supervision, and coordination are 100% free.

Simple, unified USD invoicing

Your Dedicated Project Manager for Stress-Free Course Launches

Launching a new masterclass or membership tier? Communicate directly with your dedicated Project Manager. They oversee your assistant's build queue, test every checkout link, ensure automations fire correctly, and guarantee flawless launch days without you babysitting technical details.

Meet Your Project Manager

The SageDoer Advantage

Traditional Freelance Portals vs. The Smart Choice: SageDoer

Why course creators, marketing consultants, and digital educators switch from random freelancers to SageDoer.

Key Operational Factor	Traditional Freelance Marketplaces	The Smart Choice: SageDoer
Platform Surcharges & Hidden Fees	20% to 40% hidden marketplace markups, client processing surcharges	0% Hidden Fees. Transparent billing strictly for productive work hours.
Funnels & Checkout QA Supervision	You must personally test every upsell, coupon, and automation trigger	Dedicated Project Manager conducts QA testing and audit checks on all pages
Kajabi-Specific Expertise	General assistants who guess how Kajabi products, pipelines, and tags work	Specialists experienced in Kajabi page builder, offers, automations, and Community 2.0
Confidentiality & Customer Data	Unvetted profiles with unrestricted risk to student contacts and revenue numbers	Strict, legally binding NDAs and rigorous data protection protocols
Billing & Contract Simplicity	Complicated escrow holds, timesheet disputes, and currency fee friction	Clear, predictable, centralized USD invoicing with zero surprises
Launch Reliability & Backup Coverage	Freelancer suddenly goes silent on cart-open or promotional deadline day	Guaranteed backup team coverage supervised by your dedicated Project Manager

Transparent Pricing Packages

Predictable Hourly Rates for Creators, Coaches & Agencies

Choose the level of dedicated Kajabi implementation support that matches your launch schedule and ongoing operations. Pay strictly for productive work hours.

Maintenance & Ongoing Content

Part-Time

20 Hours Per Week

$7 / hour

Est. $560 USD / Month (4 Weeks)

Perfect for coaches and creators needing ongoing weekly lesson uploads, email newsletter scheduling, community moderation, and student support.

Pay only for hours of pure work
Dedicated Project Manager included
Free daily management oversight
Zero setup or onboarding fees
No monthly platform subscriptions
Weekly activity & task completion logs

Get Started with Part-Time

MAXIMUM VALUE

Launches, Large Academies & Agencies

Full-Time

40 Hours Per Week

$6 / hour

Est. $960 USD / Month (4 Weeks)

Built for high-volume course launches, continuous pipeline optimization, multi-offer funnels, daily student support, and Kajabi agency client work.

Pay only for hours of pure work
Dedicated Project Manager included
Free daily supervision & QA audits
Zero setup or onboarding fees
No monthly platform subscriptions
Guaranteed internal backup specialist coverage

Hire Full-Time Kajabi VA

Need assistance with a complex Kajabi migration, custom liquid code, or upcoming launch deadline? Chat directly on WhatsApp

Client Success Stories

Trusted by Kajabi Consultants, Mastermind Founders & Coaches

Discover how creators and educators scale their academies and student communities without burning out.

Executive Leadership Coach (San Diego, CA)

"We migrated 4 high-ticket coaching programs and over 800 active members to Kajabi. Our SageDoer VA handled every lesson upload, formatted video thumbnails, and configured the Community 2.0 meetups. The dedicated Project Manager checked all payment checkout links before launch day. Flawless execution!"

Marcus Reed

Founder, Apex Executive Mastermind

Digital Marketing Agency (Austin, TX)

"As an agency building Kajabi portals for multiple clients, we needed reliable implementation support. At $6/hour for full-time work, our VA builds out landing pages, wires up Zapier webhooks to HubSpot, and schedules automated email sequences. It has doubled our delivery capacity."

Chloe Bennett

Managing Director, Scale Funnel Agency

Online Fitness & Nutrition Academy (Toronto, Canada)

"Student support and failed billing used to eat up my evenings. My SageDoer assistant handles customer login tickets, resolves failed Stripe cards, and sends out welcome onboarding tags immediately. Our involuntary churn rate dropped by almost 30%."

Danielle Kovacs

Lead Educator, FitLife Method

Financial Education Membership (London, UK)

"We run weekly market analysis sessions with 1,200 paying members. Our VA trims the recordings, adds chapter markers, uploads them into the Kajabi vault, and schedules the email broadcast to our VIP members every Friday like clockwork. Exceptional reliability."

Julian Price

Founder, WealthBuilders Network

Executive Leadership Coach (San Diego, CA)

Marcus Reed

Founder, Apex Executive Mastermind

Frequently Asked Questions

Questions About Hiring a Kajabi Virtual Assistant?

Clear answers about account permissions, launch testing, integrations, and project manager supervision.

You do not need to share your main admin password. In Kajabi, you can invite your assistant as a team member under Settings > Account Users. You can grant scoped permissions (such as Assistant or Support Specialist) allowing them to design landing pages, upload products, format email campaigns, and respond to member comments without exposing your sensitive financial settings or payout credentials.

Yes. Our virtual assistants are experienced in Kajabi's Page Builder and Pipeline architecture. They build opt-in squeeze pages, long-form sales pages, 1-click order bumps, post-purchase upsells, and thank-you portals. They also verify that checkout redirect URLs and post-checkout automated emails are firing accurately.

Your dedicated Project Manager provides quality control and operational supervision at $0 extra management cost. They run end-to-end checkout tests on test mode, check that drip timers and member access grants function as intended, audit mobile page layouts, and ensure your launch timelines are strictly met without you needing to supervise day-to-day work.

Yes. While Kajabi is an all-in-one platform, many creators integrate external tools. Your VA can set up Zapier and Make webhooks to sync leads with external CRMs, route new customer details to Google Sheets, sync live coaching schedules with Zoom, or add buyers to Circle.so communities automatically.

No. We believe in flexible partnerships: $7/hour for Part-Time (20 hrs/week) and $6/hour for Full-Time (40 hrs/week). There are zero onboarding fees, zero recruitment charges, and no long-term lock-in contracts. You can increase hours during heavy launch periods and scale back whenever needed.

Fast 2-Hour Response Time

Launch Your Next Kajabi Offer Without the Headaches

Tell us about your upcoming course launch, membership portal build, or ongoing email automation requirements. Our dedicated Project Manager will evaluate your needs and prepare a customized implementation plan.

Direct Calendar Booking

Schedule 30-Min Strategy Call

Instant Chat & Voice Notes

+91 8017067191 (WhatsApp)

Direct Operations Inquiries

info@sagedoer.com

100% Confidential. Legally binding NDAs protect your intellectual property, course assets, and member data.

Request Your Custom Kajabi Staffing Plan

Submit your current course, funnel, or membership support requirements below.

Or send a direct inquiry right away: Dedicated PM Online

Submit Inquiry to SageDoer