Focus on Pet Care & Pack Safety. Free Dedicated PM Included.
Running a busy kennel, pet resort, or dog boarding facility requires your hands on the ground—managing yard rotations, supervising kennel techs, and keeping pets healthy. You shouldn't spend your evenings chasing expired Bordetella certificates from vet clinics, manually rebooking holiday runs in Gingr, sending 50 daily report card photos, or recovering failed boarding deposits. Sagedoer provides pre-trained pet hospitality virtual assistants supervised by a dedicated Project Manager at zero management cost.
Pet Resort Control Desk
Gingr & Booking Pipeline Active
Pet Care Software Ecosystem
Pre-Trained in Industry-Leading Kennel & Daycare Tools
Your assistant integrates immediately into your existing kennel booking platform, POS terminal, digital waiver software, and pet parent messaging apps.
Operational Scope & Responsibilities
What Your Kennel Virtual Assistant Handles Daily
Delegate all front-desk inquiries, vaccine compliance, and booking administration so you can focus on facility cleanliness, yard enrichment, and pet safety.
Vaccine Records & Veterinary Verification
- ✓ Verify active Rabies, DHPP, Bordetella, and Canine Influenza (H3N2/H3N8) certificates before check-in
- ✓ Proactively contact client veterinary clinics to obtain missing immunization records and medical clearances
- ✓ Log expiration dates into Gingr / Revelation Pets, triggering automated client reminders 30 days prior
- ✓ Audit parasite prevention documentation (flea/tick/heartworm) in line with state board guidelines
Suite Reservations & Peak Holiday Booking
- ✓ Process boarding requests across luxury suites, indoor/outdoor runs, and cattery condos
- ✓ Manage high-demand holiday waitlists (Memorial Day, 4th of July, Thanksgiving, Christmas, New Year's)
- ✓ Collect required holiday booking deposits and enforce cancellation policies to prevent ghost-reservations
- ✓ Pair multi-pet families in double runs according to temperament and weight compatibility
Medication Charts & Dietary Instructions
- ✓ Transcribe specialized feeding instructions (raw diets, prescription kibble, allergy warnings) onto run cards
- ✓ Format daily medication schedules (insulin, thyroid, NSAIDs, ear drops) for kennel technician clipboards
- ✓ Verify that pet owners bring original prescription bottles with matching dosage instructions at intake
- ✓ Log medication administration fees and special handling charges into POS invoices
Daily Photo Pupdates & Report Cards
- ✓ Curate, crop, and caption daily yard play photos submitted by your yard attendants
- ✓ Send individualized daily digital report cards via Gingr, ProPet, or SMS before 6:00 PM
- ✓ Respond promptly to anxious pet parents checking in via WhatsApp, email, or facility live-chat
- ✓ Post approved high-resolution playgroup highlights onto Instagram Reels and Facebook Stories
Add-On Upsells & Grooming Bookings
- ✓ Present departure bath, nail trim, teeth brushing, and de-shedding packages during intake confirmation
- ✓ Schedule individual enrichment activities: 1-on-1 nature walks, puzzle toys, and frozen peanut butter Kongs
- ✓ Coordinate grooming appointment rosters with your on-staff bathers and professional groomers
- ✓ Reconcile completed grooming add-ons with final checkout invoices to ensure zero missed revenue
Supply Inventory & Facility Administration
- ✓ Track kennel sanitation supplies: Rescue / Wysiwash disinfectant, laundry detergent, poop bags, and mops
- ✓ Draft purchase orders with commercial pet distributors and replenish house emergency kibble supplies
- ✓ Audit unsigned digital liability waivers (dog aggression, veterinary emergency authorizations)
- ✓ Compile weekly occupancy, revenue, and payroll hours reports for facility ownership
Our Operating Workflow
Kennel Support Without Management Friction
Never waste your busy day screening overseas freelancers or writing basic instructions from scratch. We supervise daily vaccine verification, booking pipelines, and report cards at zero extra cost.
Submit Requirements
Share your kennel software (Gingr, Revelation Pets, ProPet), daily capacity (number of runs/suites), and primary administrative pain points:
Finalise the Deal
Our dedicated project manager reviews your facility policies (vaccine requirements, holiday deposits, drop-off windows) and configures secure 1Password staff access.
Expert Execution
Your project manager directs your pet resort virtual assistant, audits immunization paperwork, validates check-in rosters, and monitors response times daily.
Pay Only for Output
We bill exclusively for your virtual assistant's logged work hours. Your dedicated Project Manager's supervision is 100% free of charge.
Comparison of Sagedoer
Traditional Freelancers vs. Sagedoer
Why dog boarding facility owners, pet resort managers, and daycare directors partner with Sagedoer instead of generic freelance platforms.
| Evaluation Metric | Traditional Platforms (Upwork/Fiverr) | THE SMART CHOICE Sagedoer |
|---|---|---|
| Platform Surcharges & Markup | Up to 20%–40% in hidden platform transaction fees, currency exchange cuts, and contract buyout penalties | 0% Hidden Fees. Transparent flat rates ($6–$7/hr) strictly for logged work hours. |
| Daily Administrative Supervision | You must inspect every vaccine record, check run allocations, and review outgoing pupdate photos yourself | Dedicated Project Manager reviews daily check-in logs and verifies vaccine audits at $0 extra charge. |
| Pet Hospitality Software Literacy | General virtual assistants who have never seen Gingr, Revelation Pets, or understood kennel cough protocols | Pre-trained assistants familiar with kennel software, dog breeds, vaccine schedules, and medication logging. |
| Hiring & Onboarding Velocity | Weeks lost sifting through resumes, dealing with no-shows, and explaining pet care basics from scratch | Fast 24–48 hour deployment. Matched directly with an English-fluent administrative assistant. |
| Billing & Financial Consolidation | Scattered invoices, variable hourly tiers, and complex contractor compliance headaches | Predictable, consolidated, single-invoice USD billing ready for your accountant or bookkeeper. |
| Holiday Peak Surge & Backup Coverage | Freelancers vanish right before Thanksgiving or Christmas when your facility is at maximum capacity | Built-in agency redundancy and instant backup coverage with zero disruption to guest check-ins. |
Predictable Pricing Structure
Transparent Hourly Rates. Dedicated PM Included at $0 Extra.
Scale your pet resort without hiring expensive full-time front-desk receptionists, paying employer taxes, or committing to long-term lock-in contracts.
20 Hours Per Week
Perfect for boutique boarding kennels, catteries, and facilities managing up to 35 runs or suites.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
40 Hours Per Week
Designed for high-capacity pet resorts, multi-yard dog daycares, and busy boarding & grooming facilities.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority rapid replacement guarantee
What Kennel Owners & Directors Say
Direct feedback from dog boarding facility owners, pet resort managers, and daycare directors.
"Verifying Bordetella and Rabies records for 80 dogs before Thanksgiving weekend was pushing me to exhaustion. Sagedoer’s assistant called vet offices directly, updated our Gingr records, and flagged expired shots days in advance. We didn’t have a single check-in bottleneck."
"Our kennel was missing thousands in holiday boarding deposits because staff were busy bathing dogs instead of following up on pending invoices. Our VA now manages all Revelation Pets booking requests and deposit deadlines. We reached 100% prepayment before the holidays."
"Sending daily photo pupdates to 50+ anxious dog parents every evening used to eat two hours of my night. Now, my yard staff upload photos to a shared folder, and our Sagedoer VA crops them, writes fun updates, and dispatches them through Gingr. Parents love it!"
"Having a dedicated PM check the VA's work is the game-changer. They audit medication logs and run sheets every morning. At $6/hour full-time, Sagedoer costs less than one part-time local receptionist, and the output is ten times higher."
"Verifying Bordetella and Rabies records for 80 dogs before Thanksgiving weekend was pushing me to exhaustion. Sagedoer’s assistant called vet offices directly, updated our Gingr records, and flagged expired shots days in advance. We didn’t have a single check-in bottleneck."
"Our kennel was missing thousands in holiday boarding deposits because staff were busy bathing dogs instead of following up on pending invoices. Our VA now manages all Revelation Pets booking requests and deposit deadlines. We reached 100% prepayment before the holidays."
Frequently Asked Questions
Clear Answers for Kennel Managers & Pet Resort Owners
Practical details regarding veterinary record verification, kennel software integration, pet parent data privacy, and dedicated PM oversight.
Can your assistants call veterinary clinics directly to obtain vaccination records?
How do you protect client credit card numbers and pet parent personal data?
What does the Dedicated Project Manager supervise for my kennel?
How do assistants handle daily photo pupdates and pet parent messaging?
Can I scale up assistant hours during summer and holiday boarding rushes?
Free Your Time to Focus on the Dogs
Tell us about your pet resort, boarding capacity, kennel software (Gingr, Revelation Pets, ProPet), and whether you need Part-Time (20 hrs) or Full-Time (40 hrs/week). Our team will match a qualified pet hospitality virtual assistant within 24 to 48 hours.
Request Kennel Manager VA Assistance
Describe your pet resort, boarding capacity, current software (Gingr, Revelation Pets, ProPet), and whether you need Part-Time (20 hrs) or Full-Time (40 hrs/week). We will respond with matched candidate profiles within 2 to 4 business hours.