Empower Neurodivergent Learners. Delegate Psychoed Summaries, IEP Trackers & Session Prep Without Management Overhead.
You transform lives through clinical cognitive intervention—decoding dyslexia, teaching executive functioning, remediating dyscalculia, and advocating at school IEP tables. You should not be trapped spending 20+ hours every week deciphering 40-page psychoeducational evaluations, managing structured literacy decks in Lessonspace, chasing parent intake paperwork, updating SimplePractice/Jane notes, or generating insurance superbills. Access a vetted, neurodiversity-literate operations assistant supervised by a free dedicated project manager.
Dedicated Clinical PM
Supervising practice deliverables free
Never pay for client cancellations, school term breaks, or PM management time. Pay strictly for productive educational support hours.
What Your Managed Learning Disability VA Executes Daily
Free up 15–30 direct client intervention hours every week. From deconstructing neuropsychological reports and tracking IEP accommodations to building interactive structured literacy decks and managing superbills, every task is verified by your Project Manager.
Psychoeducational Evaluation Triage & Data Extraction
Ending hours spent reading 40-page neuropsychological assessments. Extracting standardized scores from WISC-V, WIAT-4, Woodcock-Johnson (WJ-IV), GORT-5, and CTOPP-2 into executive cognitive profile matrices before client intake.
- ✓ Tabulating percentile ranks, standard scores & confidence intervals
- ✓ Highlighting working memory, processing speed & phonological deficits
- ✓ Preparing one-page cognitive snapshot summaries for session planning
Multisensory Curriculum Prep & Decodable Library Systems
Customizing lesson materials without late-night prep. Creating interactive phonics decks, syllable division worksheets, and math manipulative aids aligned with Orton-Gillingham, Wilson Reading System, UFLI, or TouchMath.
- ✓ Building customized virtual lesson slide decks in Lessonspace / Canva
- ✓ Organizing controlled decodable text passages by phonetic concept
- ✓ Preparing executive functioning visual checklists, schedules & timer cues
IEP & 504 Plan Accommodation Tracking & Meeting Logs
Protecting your students’ school rights. Maintaining living matrices of classroom accommodations (extended time, audiobooks, assistive tech like Kurzweil/Speechify), tracking school district triennial re-eval dates, and drafting advocacy notes.
- ✓ Cross-referencing clinical goals with school district SMART IEP goals
- ✓ Tracking progress monitoring data for ARD and CSE committee meetings
- ✓ Drafting professional correspondence to school psychologists and teachers
Session Note Formatting, SOAP Logs & Progress Reports
Maintaining pristine clinical and educational therapy records. Converting raw clinician voice memos or bullet points into formatted SOAP notes in SimplePractice, TheraPlatform, or Jane App, tracking quantitative reading and math metrics.
- ✓ Logging correct-words-per-minute (CWPM) and accuracy percentages
- ✓ Compiling quarterly educational therapy progress reports for parents
- ✓ Tracking behavioral observations, sensory regulation & task endurance
Parent Onboarding, Intake Triage & Caseload Scheduling
Protecting your energy and reducing parent friction. Triaging incoming family consultation inquiries, collecting signed consent agreements, gathering teacher questionnaires (Conners 4, BRIEF-2), and synchronizing after-school appointment slots.
- ✓ Sending and chasing intake packets via IntakeQ, Typeform & DocuSign
- ✓ Managing complex after-school recurring time-slot calendars
- ✓ Coordinating multi-disciplinary calls with speech and OT providers
Superbills, District Invoicing & Private-Pay Accounting
Ensuring timely compensation for your specialized services. Generating monthly itemized superbills (CPT / DSM-5 diagnostic codes for educational therapy), tracking district funding purchase orders, and processing credit card payments.
- ✓ Issuing monthly superbills with tax ID and NPI for client insurance claims
- ✓ Reconciling school district / state scholarship vendor invoice payments
- ✓ Managing card-on-file auto-pay charges and polite overdue reminders
Special Education & Clinical Platforms Our VAs Master
Factually accurate, industry-standard practice management software, virtual therapy classrooms, and assessment tools used by learning specialists.
How SageDoer Manages Your Clinical Operations Desk
No hiring headaches. No steep training curve on special education terminology or therapy EHRs. Your dedicated Project Manager oversees deliverables, verifies documentation accuracy, and ensures parent communication deadlines are met.
Submit Requirements
Share your clinical focus (dyslexia, executive functioning, dyscalculia), practice management software (SimplePractice, Jane), weekly client hours, and admin bottlenecks via Email, Form, or WhatsApp.
Finalise the Deal
Our dedicated Project Manager connects with you to establish mutual FERPA/HIPAA confidentiality agreements, review your assessment summarization templates, configure secure logins, and schedule weekly capacity.
Expert Execution
Your Project Manager directs our vetted educational therapy assistants, supervising psych evaluation data entry, Lessonspace material setup, progress note formatting, and superbill generation.
Pay Only for Output
We track and bill solely for the virtual assistant's pure productive working hours. Your dedicated Project Manager's supervision, document audits, and QA checks are completely free.
Managing a multi-therapist clinic or private educational therapy practice?
Schedule a call with our solutions director to structure dedicated clinical intake and lesson prep pods.
Traditional Platforms vs. The SageDoer Advantage
Why educational therapists, dyslexia specialists, and clinical directors choose SageDoer over unvetted freelancers on Upwork or Fiverr.
| Operational Factor | Traditional Platforms (Upwork / Fiverr) | SageDoer Managed Model |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, client transaction fees, and recurring memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must chase, train, and supervise freelancers between intense client therapy sessions | ✓ Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Unverified credentials leading to wrong score tabulations, leaked student data, and formatting errors | ✓ Internally vetted, rigorously trained special education operations specialists |
| Hiring & Deployment Speed | Weeks of reviewing resumes and negotiating NDAs while parent assessment inquiries pile up | ✓ Instant delegation. We deploy the right educational specialist within 24 hours. |
| Billing & Invoicing | Complex, multi-freelancer invoices with international currency fees | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Freelancers disappear right in the middle of back-to-school intake or annual IEP season | ✓ Seamless internal replacements with zero workflow disruption |
Flat Hourly Pricing. Zero Management Cost.
No lock-ins, no unexpected platform markups, and no recruiter fees. Your dedicated project manager is included 100% free with every plan.
Part-Time
Ideal for independent educational therapists and solo specialists needing weekly psych evaluation data extraction, session note formatting, and parent intake coordination.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & QA
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Full-Time
Complete 160 monthly hours of dedicated support for busy clinical practices, multi-therapist neurodiversity centers, and high-volume school advocacy caseloads.
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision & priority turnaround
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
Managing a clinic with multiple educational therapists or speech/occupational providers? Talk to Samrat Pal (Our Solutions Director) →
Trusted by Educational Therapists, Dyslexia Practitioners & Clinicians
Hover over any testimonial card to pause the continuous feed.
"As a Board Certified Educational Therapist managing 22 weekly students, reviewing 35-page neuropsychological reports from schools was swallowing my weekends. My SageDoer VA extracts WISC-V cognitive profiles, formats WIAT-4 subtest matrices, and sets up my Lessonspace Orton-Gillingham slide decks with zero mistakes."
"Parent intake coordination used to be an overwhelming mess of lost BRIEF-2 surveys, uncollected intake deposits, and endless rescheduling. Our assistant manages IntakeQ, sends automated appointment texts, and compiles our monthly insurance superbills in SimplePractice without fail."
"We specialize in executive functioning coaching for ADHD teens. My VA maintains our student accountability trackers, formats visual homework checklists, and logs session summary notes. Having our dedicated PM QA the documents before parents see them is invaluable."
"No platform markups, zero currency conversion friction, and no freelancer ghosting during our busy back-to-school evaluation rush. SageDoer keeps our IEP accommodation matrix up to date and reconciles our school district purchase order invoices seamlessly."
"As a Board Certified Educational Therapist managing 22 weekly students, reviewing 35-page neuropsychological reports from schools was swallowing my weekends. My SageDoer VA extracts WISC-V cognitive profiles, formats WIAT-4 subtest matrices, and sets up my Lessonspace Orton-Gillingham slide decks with zero mistakes."
"Parent intake coordination used to be an overwhelming mess of lost BRIEF-2 surveys, uncollected intake deposits, and endless rescheduling. Our assistant manages IntakeQ, sends automated appointment texts, and compiles our monthly insurance superbills in SimplePractice without fail."
Frequently Asked Questions
Genuine questions educational therapists, dyslexia specialists, and learning center owners ask before delegating practice operations to SageDoer.
Ready to Reclaim Your Direct Student Intervention Hours?
Tell us about your educational therapy practice, neurodivergent caseload size, clinical software (SimplePractice, Jane App), or assessment intake bottlenecks. Our dedicated Project Manager will analyze your setup and outline a tailored delegation plan.
Submit Your Practice Requirements
Tell us about your learning specialty, clinical software, caseload volume, or administrative bottlenecks. Your dedicated Project Manager will review and reply within 2 hours.