Focus On The Rig. Delegate Rental Sub-Hires, Lightwright Paperwork & Kit Fee Invoicing To A
Dedicated Lighting Technician Virtual Assistant
Stop spending 14-hour load-in days stressing over unorganized rental manifests, reconciling DMX patch tables in Lightwright, chasing overdue production company invoices, and booking last-minute electricians. Keep your hands on the console while your trained assistant manages production logistics—backed by a dedicated Project Manager at zero added cost.
Day Rates & Overtime
Kit Fees & Per Diems
Rental House Logistics
Sub-Hire & Shortages
Paperwork Hygiene
Lightwright & DMX Patch
Crew & Touring Roster
Call Sheets & Booking
Lighting Software & Production Systems
Platforms Your Lighting VA Supports
Proficient in paperwork databases, rental fleet management platforms, tour scheduling hubs, and production accounting portals.
Back-Office & Road Support
What Your Lighting Virtual Assistant Handles
From cross-checking rental manifests to tracking 1.5x/2x meal penalty rates and dispatching call sheet updates, your VA shields you from desk burnout so you stay focused on lighting.
Rental Manifests & Sub-Hire Sourcing
- Cross-reference shop prep pull-sheets against Vectorworks fixture counts and cable package specs
- Solicit availability and quote requests from local rental houses (PRG, 4Wall, Christie, VER) for shorted gear
- Maintain serialized barcoding and check-in/check-out logs in Flex or Current RMS to prevent lost gear penalties
Lightwright Paperwork & DMX Hookups
- Reconcile Lightwright data exchanges with Vectorworks Spotlight to keep universe/address tables unified
- Generate color, gobo, and gel cut lists, power distribution balance summaries, and circuit schedules
- Format and export laminated pocket-sized cheat sheets and shop rack patch labels for the electrics crew
Day Rates, Overtime & Kit Rental Invoicing
- Calculate exact hours, including portal-to-portal travel, 6th/7th day premiums, and golden hour overtime
- Generate itemized invoices with console kit rentals, meter allowances, mileage, and meal per diem receipts
- Follow up systematically on overdue production company and festival accounts payable on net-30/60 terms
Call Sheet Screening & Crew Availability
- Parse incoming film and live event call sheets for parking maps, load-in doors, power drops, and safety rules
- Outreach to vetted rosters of Best Boy Electrics, spot ops, and stagehands to lock holds and confirm work dates
- Centralize show calendars across Google Calendar, Master Tour, and Slack so gig conflicts never occur
Freight Manifests & Touring Carnets
- Compile ATA Carnet documentation with exact weights, country of origin, and values for overseas gigs
- Track freight forwarding logistics, truck pack layouts, and courier deliveries for touring spare parts
- Coordinate hotel check-ins, crew bus passes, venue security clearance, and wristband credentials
Maintenance Logs & Show File Archiving
- Maintain fixture repair and lamp-hour logs, RMA warranty claims, and preventative service schedules
- Organize cloud repositories for console show files (grandMA3, Hog, Eos) and wysiwyg/Capture visualizer assets
- Format portfolio recap decks and photo archives from past concerts, corporate galas, and film shoots
The SageDoer Operational Workflow
Seamless Production Delegation in 4 Steps
Skip the headache of hiring unvetted generalists who don't know the difference between a Socapex multi and an XLR line. Work with an assistant trained in live production and entertainment logistics—supervised by a dedicated Project Manager at zero extra cost.
Submit Requirements
Share your primary lighting focus (film/TV, concert touring, theatre, corporate AV), software preferences (Lightwright, Flex, QuickBooks), and weekly delegation volume.
Finalise the Deal
Your dedicated Project Manager joins to sign bilateral NDAs, configure secure credential access via 1Password/Bitwarden, and establish billing and rate-card guidelines.
Expert Execution
Your VA drafts invoices, coordinates rental orders, parses call sheets, and audits patch sheets. The PM audits deliverables daily to ensure zero dropped cues.
Pay Only for Output
You are invoiced purely for productive, tracked execution hours. Project Manager supervision, QA checks, and team continuity are 100% complimentary.
Transparent Production Rates
Predictable Hourly Pricing. No Retainer Locks.
Scale hours up during peak festival season or major tour runs, and scale back during off-season maintenance without setup or cancellation fees.
Part-Time
20 Hours Per WeekIdeal for freelance gaffers, best boy electrics, and touring technicians needing help with paperwork, invoicing, and rental tracking between gig days.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA review
- Zero setup, onboarding, or platform fees
- No long-term contracts or cancellation penalties
Full-Time
40 Hours Per WeekDesigned for busy lighting production companies, master electricians, and touring directors managing active rigs, fleets of gear, and multiple crews.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management oversight & deliverable QA
- Zero setup or agency markup charges
- Continuous coverage during intense shoot cycles
The Operational Comparison
Standard Freelancers vs. SageDoer
Why touring technicians, film gaffers, and live event lighting providers choose SageDoer over generic freelance platforms.
| Evaluation Factor | Standard Freelancer Marketplaces |
THE PRODUCTION EDGE: SageDoer
|
|---|---|---|
| Production Terminology & Workflow | Doesn't understand call sheets, DMX universe limits, kit rentals, or rental house sub-hires | Fluent in live production protocols, shop pull lists, Lightwright formats, and film union hours |
| Overtime & Rate Calculation | Misses 1.5x/2x triggers, forgets portal-to-portal travel times, and omits gear allowances | Accurately computes daily wrap times, meal penalties, kit rentals, and per diems down to the dollar |
| Rental & Gear Manifest Tracking | Treats inventory casually, resulting in unreturned sub-hires and hefty replacement billing | Maintains exact serial-level checkout logs in Flex/Current RMS with timely return reminders |
| Supervisory Overhead | You must hand-hold them between busy load-ins, auditing their spreadsheets after midnight | Free dedicated Project Manager performs daily quality audits on all invoices, paperwork, and logs |
| Confidentiality & Show Security | Unencrypted emails; risk of leaking unreleased tour designs or film set call sheets | Bilateral NDAs, strict production confidentiality, and encrypted password vaults (1Password) |
| Pricing Predictability | High markup rates, surprise platform billing fees, and unexpected abandonment mid-gig | Fixed $6–$7/hr rates based strictly on productive tracked output with seamless team continuity |
Trusted by Rigger, Console & Lighting Crews Nationwide
Discover how lighting technicians reclaim 15+ hours weekly from invoices and gear logs with SageDoer.
"After a 14-hour shoot day, the absolute last thing I wanted to do was calculate meal penalties and kit fees. My SageDoer VA takes my timesheets, formats my invoices down to the cent, and chases net-30 production checks. My cash flow has never been this consistent."
Derek Kovacs
Commercial Gaffer & Best Boy (Atlanta, GA)
"Keeping Lightwright paperwork synchronized with Vectorworks while out on tour was drowning me. My assistant updates my patch sheets, organizes my gel cut lists, and handles shop sub-rentals when fixtures go down. It's like having an off-site master electrician in my corner."
Tyler Lindqvist
Touring Lighting Director & Tech (Nashville, TN)
"We run a boutique live event production house with moving lights, LED walls, and dimmers. Our SageDoer VA handles serial barcode checkouts, manages repair RMA tickets, and books local spotlight operators. Having the free Project Manager review everything makes it flawless."
Marcus Ramirez
Event Production & Lighting Partner (Los Angeles, CA)
"Preparing ATA carnets and cross-checking freight manifests for international tours used to be a nightmare of customs paperwork. My VA handles every serial number, weight estimate, and country-of-origin entry accurately. We breezed through European customs without a hitch."
Julian Hayes
Concert Rigging & LX Head (Chicago, IL)
"After a 14-hour shoot day, the absolute last thing I wanted to do was calculate meal penalties and kit fees. My SageDoer VA takes my timesheets, formats my invoices down to the cent, and chases net-30 production checks. My cash flow has never been this consistent."
Derek Kovacs
Commercial Gaffer & Best Boy (Atlanta, GA)
"Keeping Lightwright paperwork synchronized with Vectorworks while out on tour was drowning me. My assistant updates my patch sheets, organizes my gel cut lists, and handles shop sub-rentals when fixtures go down. It's like having an off-site master electrician in my corner."
Tyler Lindqvist
Touring Lighting Director & Tech (Nashville, TN)
Production Operations FAQs
Frequently Asked Questions
Everything you need to know about working with a remote lighting technician virtual assistant.
Never Miss A Cue On Invoices, Paperwork, or Sub-Hires
Tell us about your production discipline, key software tools, and typical weekly gig volume. We will pair you with a pre-vetted lighting operations VA and dedicated PM ready to deploy immediately.
Request Your Lighting Technician Virtual Assistant
Submit your primary lighting sector, production tools, and required operational hours. Your dedicated Project Manager will connect promptly.