Hire Managed Virtual Assistants for Media Planners
Stop sacrificing high-level omnichannel media strategy to formatting 80-row Excel flighting flowcharts, chasing publisher spec sheets, actualizing monthly Prisma invoices, and building pacing trackers by hand. SageDoer pairs agency media directors and brand media planners with analytical virtual assistants supervised by an experienced Project Manager at zero management fee.
Native Media Planning, Buying & Analytics Stack Proficiency
Our VAs operate your flowcharts, DSPs, competitive intelligence tools, and billing portals from Day 1
What Our Media Planner VAs Execute Daily
Reclaim 25+ hours each week to focus on client strategy, creative alignment, and publisher negotiations while your flighting schedules, IO audits, and pacing run with mathematical precision.
How Our 4-Phase Managed Model Works
You don't need another remote freelancer to train while leading client strategy presentations. You get an aligned, vetted media specialist plus a dedicated Project Manager who oversees daily output.
Submit Requirements
Share your specific media planning, flowcharting, pacing audit, or billing reconciliation bottlenecks with us. Choose your preferred channel: Email, Contact Form, or WhatsApp.
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your campaign timelines, outline tailored media operations SOPs, and finalize partnership details.
Expert Execution
Your project manager takes full charge of operations, getting flowcharts, pacing audits, RFP aggregations, and billing tasks done seamlessly through our internal vetted specialists.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Traditional Freelancer Platforms vs. SageDoer
See why high-growth media agencies and independent planning consultancies leave chaotic freelance platforms for our managed operational framework.
| Evaluation Metric | Traditional Platforms (Upwork / Fiverr) | |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers yourself between client status calls | Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with zero understanding of media math, GRPs, eCPMs, or Prisma billing | Internally vetted, quantitatively literate media operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates during annual upfronts or Q4 rushes | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | Simple, unified, centralised USD invoicing for agency operations |
| Staff Turnover & Replacements | Start the training process from scratch when a contractor disappears mid-campaign | Seamless internal replacements with zero workflow disruption |
Transparent Rates. Zero Management Overhead.
Your dedicated Project Manager's supervision is 100% free of charge. No setup fees, no software markups, no lock-in contracts.
Est. $560 USD / Month (4 Weeks)
Included in Part-Time:
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised time tracking & reports
Trusted by Media Directors, Omnichannel Planners & Agency Leads
Hover over any card to pause the continuous feed.
"During Q4 retail planning, our agency was managing $4.2M across 14 client media flowcharts. Our SageDoer VA updated every flighting grid, verified planned vs. delivered eCPMs, and matched Prisma billing orders. The dedicated PM audited every formula before client review. It saved our team 25 hours a week."
"We run high-frequency competitive ad intelligence for auto and CPG accounts. In under three days, our VA assembled Pathmatics and Kantar spend teardowns across six major competitors, surfacing flighting gaps and creative copy trends. Having the PM verify accuracy gives us bulletproof client decks."
"Month-end billing reconciliation used to be our team's worst nightmare. Our VA audits publisher invoices against CM360 impression counts, flags discrepancies over 5%, and secures publisher credit memos promptly. It eliminated billing leakages completely."
"Upwork freelancers couldn't distinguish an unactualized IO from an eCPM pacing alert, let alone manage Prisma line items. SageDoer matched us with an assistant who understood media planning math immediately. The free dedicated PM makes this 10x better than managing contractors myself."
"During Q4 retail planning, our agency was managing $4.2M across 14 client media flowcharts. Our SageDoer VA updated every flighting grid, verified planned vs. delivered eCPMs, and matched Prisma billing orders. The dedicated PM audited every formula before client review. It saved our team 25 hours a week."
"We run high-frequency competitive ad intelligence for auto and CPG accounts. In under three days, our VA assembled Pathmatics and Kantar spend teardowns across six major competitors, surfacing flighting gaps and creative copy trends. Having the PM verify accuracy gives us bulletproof client decks."
"Month-end billing reconciliation used to be our team's worst nightmare. Our VA audits publisher invoices against CM360 impression counts, flags discrepancies over 5%, and secures publisher credit memos promptly. It eliminated billing leakages completely."
"Upwork freelancers couldn't distinguish an unactualized IO from an eCPM pacing alert, let alone manage Prisma line items. SageDoer matched us with an assistant who understood media planning math immediately. The free dedicated PM makes this 10x better than managing contractors myself."
Frequently Asked Questions
Addressing realistic concerns about media planning math, client budget confidentiality, and agency workflow surges.
Focus on Strategic Media Architecture. We'll Power Your Operational Desk.
Let's design a custom delegation plan for your media flowcharts, pacing audits, RFP collation, and Prisma billing reconciliations. Connect with our media operations team through your preferred channel:
Tell Us About Your Media Planning Requirements
Submit your requirements below and our dedicated project management team will connect with you promptly.