Run World-Class Fight Camps Without The Corner Administrative Chaos
Offload state athletic commission fighter medicals, bout agreements, sparring and weight-cut calendars, private lesson booking, tuition dunning, fight tape archiving, and sponsor outreach to an expert, fully managed Virtual Assistant.
Up to 70%
Labor Savings vs Local Gym Coordinators
100% Free
Dedicated PM & Commission QA Oversight
$0 Hidden
Zero Setup, Platform, or Software Fees
Combat Sports Operations Guarantee
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Zero Commission Licensing Delays: Every fighter blood panel (HIV/Hep B/C), MRI, eye exam, and license application filed on time with state athletic commissions.
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Precision Private Lesson Scheduling: Pre-paid 1-on-1 striking and grappling sessions booked with enforced cancellation policies so no mat time is wasted.
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Airtight Tuition & Camp Billing: Automated recovery on declined monthly membership cards, seminar tickets, and fight purse commission splits.
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Zero Supervisory Overhead: Your dedicated SageDoer Project Manager oversees task timelines, fighter schedules, and assistant deliverables daily.
Software & Platforms We Master Daily
Your Virtual Assistant works natively inside the martial arts and fight management platforms powering modern MMA gyms, regional promotions, and professional fight teams.
Gymdesk & Mindbody
Fighter memberships, mat check-in tracking, digital sparring waivers & private lesson rostersTapology & Smoothcomp
Amateur & pro record monitoring, tournament brackets, weight divisions & opponent historyOnForm & Coach's Eye
Fight tape film study indexing, slow-motion technique tags & sparring footage vaultsHighLevel (GHL)
Instant speed-to-lead nurture, free trial scheduling, automated SMS reminders & review funnelsStripe & QuickBooks
Recurring gym tuition, fight purse commission splits, seminar ticketing & retail merchandise salesCanva & CapCut
Fight night bout announcement posters, walkout apparel graphics, sponsor reels & YouTube shortsEngineered for MMA Head Coaches, Fight Teams & Combat Academies
Spend your time in the cage, holding pads, refining fight strategy, and cornering your athletes—not stuck behind a desk managing commission paperwork and chasing gym dues.
Athletic Commission Medicals & Bout Contracts
Never forfeit a fight due to administrative oversights. Your VA audits state and international athletic commission requirements and tracks every fighter's medical clearance.
- Tracking bloodwork expiration (HIV, Hepatitis B & C, physicals)
- Filing brain MRI/MRA, dilated eye exams, and EKG reports with commission officials
- Auditing bout contracts, purse terms, and weight class parameters with promoters
Fight Camp Scheduling & Sparring Logistics
Keep your athletes peaking at the exact right moment. Your VA coordinates 8-to-12-week training camp schedules across striking, wrestling, grappling, and recovery.
- Scheduling specialist sessions (BJJ, wrestling, Muay Thai, strength & conditioning)
- Reaching out to guest sparring partners that match upcoming opponents' styles
- Logging daily fighter weight-cut checkpoints and recovery protocol bookings
Private Lesson Management & Seminar Bookings
Maximize your coaching income without the booking headache. Your VA manages paid 1-on-1 private lesson requests and books high-ticket weekend seminars.
- Managing your 1-on-1 pad work and grappling calendar in Calendly or Gymdesk
- Enforcing upfront deposits and 24-hour cancellation fee policies
- Handling guest seminar invitations, travel itineraries, and ticket pre-sales
Opponent Scouting Tape & Film Study Indexing
Give your fighters an unbeatable tactical edge. Your VA sources opponent bout footage, catalogs tendencies, and organizes film sessions cleanly.
- Downloading and archiving opponent fight tape from UFC Fight Pass, YouTube & regional streams
- Cataloging fight film in OnForm or Google Drive with round-by-round timecodes
- Uploading training camp sparring sessions for coach review and technique critiques
Academy Tuition Dunning & Purse Accounting
Maintain consistent cash flow across your gym. Your VA tracks student memberships, recovers failed autopay dues, and reconciles fight night payouts.
- Running automated daily dunning recovery for expired cards and failed memberships
- Reconciling fight purse percentages, corner travel reimbursements, and coach commissions
- Tracking ticket allotment sales for local amateur and professional fight cards
Fight Promotion, Sponsor Decks & Social Hype
Elevate your team's public profile and land lucrative brand sponsorships. Your VA builds professional media kits and keeps social hype high.
- Designing bout announcement flyers, fight week schedules, and countdown graphics in Canva
- Assembling fighter sponsorship pitch decks (social metrics, fight records, banner placements)
- Scheduling training clips, pad work highlights, and victory reels across Instagram and TikTok
Traditional Platforms vs. The Smart Choice
Compare the headache and liability of unmanaged freelance gig boards against our fully supervised combat sports coaching assistant model.
| Comparison Matrix | Traditional Platforms | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, bidding, and memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle and supervise multiple freelancers | ✓ Dedicated Project Manager acts as your single point of contact |
| Quality Assurance | Hit-or-miss talent with unverified operational reliability | ✓ Internally vetted, rigorously trained combat sports operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | ✓ Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | ✓ Seamless internal replacements with zero workflow disruption |
How SageDoer Works For You
A specialized remote operational workforce without the management overhead. Get started in four simple phases.
Submit Requirements
Share your gym size, roster of active fighters, upcoming fight camp dates, and administrative priorities. Choose your channel:
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your goals, establish confidentiality and commission protocols, and finalise the partnership details.
Expert Execution
Your project manager takes full charge of operations, managing camp schedules, medical clearances, and gym admin through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's supervision is completely free.
Simple, Predictable Hourly Rates
No fight management agency markups. No multi-month contracts holding your coaching practice hostage. Pay only for pure productive hours.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised time tracking & reporting
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority fight camp scheduling & commission documentation
Trusted by Top MMA Coaches & Fight Team Directors
Here is how championship head coaches, striking consultants, and combat academy owners eliminate administrative headaches with our managed virtual assistants.
"Tracking athletic commission bloodwork, MRI scans, and eye exams across 14 active fighters used to cause panic before weigh-in week. My SageDoer VA manages all commission filings with zero missed deadlines. Total lifesaver."
"Before SageDoer, fighters were texting me at midnight to book private pad work, and half of them forgot to pay. My VA built a prepaid Calendly calendar, collected all payments upfront, and increased my private lesson revenue by $2,800/mo."
"The dedicated project manager supervision is phenomenal. When our primary assistant took scheduled paternity leave during fight week, SageDoer had a pre-briefed backup assistant handling our bout agreements that exact morning without skipping a beat."
"We saved over $3,500 every month compared to hiring an on-site front-desk manager. Our fight tape is indexed in OnForm, our sponsor decks look world-class, and our member billing runs on autopilot."
"Tracking athletic commission bloodwork, MRI scans, and eye exams across 14 active fighters used to cause panic before weigh-in week. My SageDoer VA manages all commission filings with zero missed deadlines. Total lifesaver."
"Before SageDoer, fighters were texting me at midnight to book private pad work, and half of them forgot to pay. My VA built a prepaid Calendly calendar, collected all payments upfront, and increased my private lesson revenue by $2,800/mo."
"The dedicated project manager supervision is phenomenal. When our primary assistant took scheduled paternity leave during fight week, SageDoer had a pre-briefed backup assistant handling our bout agreements that exact morning without skipping a beat."
"We saved over $3,500 every month compared to hiring an on-site front-desk manager. Our fight tape is indexed in OnForm, our sponsor decks look world-class, and our member billing runs on autopilot."
Frequently Asked Questions
Real-world questions MMA coaches, gym owners, and combat sports managers ask before delegating fight team operations.
Confidentiality is fundamental in combat sports. We execute comprehensive Non-Disclosure Agreements (NDAs) prior to onboarding. We recommend providing your VA with role-restricted access within your encrypted cloud storage (such as Google Workspace, OneDrive, or Dropbox) and secure password managers like 1Password. Fighter blood panels, bout agreements, purse splits, and medical histories are kept strictly confidential and never stored locally.
Yes. Every state athletic commission (such as Nevada, California, New York, or Florida) has strict, non-negotiable medical submission deadlines. Your VA maintains an organized compliance tracker for every athlete on your roster—monitoring expiration dates for HIV, Hepatitis B/C, dilated ophthalmology exams, neurological clearances, and fighter license applications—ensuring all documents are formatted and submitted well ahead of weigh-in deadlines.
Your VA systematically downloads and catalogs past bout footage of scheduled opponents from public broadcasts, regional promotions, and digital archives. They organize clips into structured video review folders in OnForm, Google Drive, or Coach's Eye, timecoding key tendencies (such as lead-leg vulnerability, takedown defense habits, or cage-exit patterns) so you can conduct focused, high-impact tactical film sessions with your fighter.
Unlike unmanaged freelance platforms where you waste hours micromanaging individual contractors, SageDoer provides an experienced Project Manager at zero extra cost. Your PM conducts daily quality checks on administrative tasks, verifies athletic commission filing checklists, reviews member billing logs, and guarantees pre-trained backup coverage if your primary assistant is ever on leave.
None at all. We charge zero platform fees, zero onboarding costs, and zero recruitment markups. You pay strictly for actual productive hours worked at a flat rate of $7/hour for part-time (20 hrs/wk) or $6/hour for full-time (40 hrs/wk). You can scale hours up during intense 8-week championship fight camps or pause flexibly without penalties.
Ready to Elevate Your Fight Team Operations?
Schedule a quick 30-minute discovery call or send us your fight team and gym operational requirements. We will match you with a vetted MMA coach virtual assistant and dedicated project manager immediately.
Submit Your Fight Team Needs
Fill out the short form below and our dedicated project manager will contact you within 2 hours.