Make Music & Pack Venues Without The Career Admin Drag
Offload tour advance itineraries, Bandsintown/Songkick dates, Spotify for Artists editorial pitches, DistroKid metadata uploads, performance royalty registrations (BMI/ASCAP/SoundExchange), and Bandcamp merch fulfillment to a dedicated, fully managed Virtual Assistant.
Up to 70%
Labor Cost Savings vs Local Artist Managers
100% Free
Dedicated PM & Release QC Supervision
$0 Hidden
Zero Setup, Platform, or Royalty Cut Fees
Musician Operations Guarantee
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Zero Missed Tour & Soundcheck Milestones: Crystal-clear day sheets, venue advancing, load-in times, green room riders, and hotel check-in itineraries.
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100% Uncollected Royalty Capture: Flawless registration of ISRC and ISWC codes across BMI, ASCAP, PRS, SoundExchange, and The MLC so every stream pays you.
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Flawless Release Campaign Schedules: DistroKid/TuneCore uploads, Spotify Canvas video assets, editorial pitch write-ups, and presave links locked 4 weeks prior.
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Zero Supervisory Overhead: Your dedicated SageDoer Project Manager oversees task timelines, link checks, and daily assistant deliverables.
Software & Platforms We Master Daily
Your Virtual Assistant works natively inside the global music industry's standard distribution hubs, streaming analytics portals, tour advancing systems, and royalty registries.
Spotify & Apple for Artists
Editorial playlist pitch submissions, bio updates, Canvas video loops & audience analyticsDistroKid & TuneCore
Digital distribution, lossless audio uploads, ISRC/UPC generation & TikTok sound setupBandsintown & Songkick
Tour date syndication, ticket link integrations, geo-targeted blast emails & RSVP managementMaster Tour & Notion
Day sheets, hotel booking logs, hospitality rider enforcement & venue tech specsPRO Portals & SoundExchange
BMI, ASCAP, PRS, The MLC, Songtrust registration, split sheet filing & digital performance claimsBandcamp & Shopify
Merchandise inventory tracking, vinyl pre-order fulfillment, packaging labels & fan messagingEngineered for Independent Musicians, Touring Bands & Recording Artists
Spend your time writing hooks, rehearsing on stage, dialed into studio recording sessions, and connecting with fans—not trapped in endless spreadsheets, travel bookings, and distributor dashboards.
Tour Advancing, Day Sheets & Travel Logistics
Ensure every gig runs like clockwork. Your VA advances shows with venue managers, books band travel, and prepares clear daily schedule sheets for your crew.
- Contacting venue promoters to confirm load-in, soundcheck, stage times, and door curfews
- Booking cost-efficient band accommodations, passenger van rentals, and gear parking
- Delivering detailed digital day sheets with hospitality contacts, local food, and nearest ER
Release Campaign Setup & Editorial Pitching
Give your singles and albums the best shot at streaming algorithm takeoffs. Your VA manages distributor uploads and writes compelling editorial pitches.
- Uploading master WAVs, 3000x3000px cover artwork, and metadata to DistroKid or TuneCore
- Submitting structured editorial pitches in Spotify for Artists 3–4 weeks prior to release
- Creating Feature.fm or Linktree presave pages and coordinating Spotify Canvas vertical videos
Publishing, PRO & Neighboring Rights Royalties
Never leave uncollected performance, mechanical, or digital streaming royalties behind. Your VA audits registrations across every major collection portal.
- Registering new song titles, co-writers, and split percentages on BMI, ASCAP, or PRS
- Registering sound recordings with SoundExchange for satellite and non-interactive digital radio royalties
- Filing catalog metadata with The MLC (Mechanical Licensing Collective) to capture US streaming mechanicals
Bandcamp & Direct-to-Fan Merch Management
Turn fan engagement into steady retail revenue. Your VA monitors Bandcamp and Shopify stores, manages inventory counts, and coordinates shipping.
- Uploading vinyl, CD, cassette, and apparel product listings with mockups and size charts
- Printing shipping labels, sending tracking updates, and answering customer sizing emails
- Scheduling Bandcamp Friday announcements and broadcasting exclusive subscriber discounts
Electronic Press Kit (EPK) & PR Pitch Outreach
Land music blog reviews, college radio rotation, and playlist placements. Your VA maintains an up-to-date press kit and tracks media outreach.
- Updating your digital EPK with new press photos, bio blurbs, quotes, and stream embeds
- Building curated press lists of indie music blogs, hypemachine curators, and regional radio DJs
- Managing pitch outreach, follow-ups, and cataloging published reviews for tour posters
Gig Contract Invoicing & Guarantee Recovery
Ensure you get paid your full performance guarantees on time. Your VA manages deposit invoices, performance contracts, and venue fee dunning.
- Drafting performance agreement contracts and collecting digital signatures via DocuSign
- Sending 50% booking deposit invoices and chasing remaining balances prior to show night
- Reconciling tour merchandise cash/card tallies and venue concession percentages
Traditional Platforms vs. The Smart Choice
Compare the financial drain and operational risks of unmanaged freelance gig sites against our fully supervised music management assistant model.
| Comparison Matrix | Traditional Platforms | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Commission Fees | Up to 40% in hidden markups, bidding, and memberships | ✓ 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | You must juggle, brief, and supervise multiple freelancers | ✓ Dedicated Project Manager acts as your single point of contact |
| Music Industry Knowledge | Hit-or-miss talent with zero tour advancing or PRO literacy | ✓ Internally vetted, rigorously trained music operations specialists |
| Hiring & Deployment Speed | Endless cycles of interviewing and testing candidates | ✓ Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Complex, multi-freelancer invoices with currency headaches | ✓ Simple, unified, centralised USD invoicing |
| Staff Turnover & Replacements | Start the hiring and training process all over again | ✓ Seamless internal replacements with zero workflow disruption |
How SageDoer Works For You
A specialized remote music career operations workforce without the management overhead. Get started in four simple phases.
Submit Requirements
Share your tour dates, upcoming release schedule, distributor portals (DistroKid, TuneCore), PRO affiliations, and immediate bottlenecks. Choose your channel:
Finalise the Deal
Our dedicated project manager will promptly get back to you to review your release timeline, establish strict NDA and tour advancing SOPs, and finalise partnership details.
Expert Execution
Your project manager takes full charge of operations, managing tour advances, release metadata uploads, and PRO registrations through our internal team of vetted experts.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working time. Your dedicated project manager's quality supervision is completely free.
Simple, Predictable Hourly Rates
No backend percentage cuts from your gig guarantees, streaming royalties, or merch sales. No multi-month retainers holding your band budget hostage. Pay only for pure productive hours.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised time tracking & reporting
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
- Priority tour support & emergency day-of-show logistics coordination
Trusted by Touring Artists, Bands & Independent Musicians
Here is how active touring acts, singer-songwriters, and indie band managers eliminate logistical burnout, pack venues, and collect every dollar owed with our managed virtual assistants.
"Booking a 16-city US headline tour while in the middle of album tracking was overwhelming. My SageDoer VA advanced every single venue, confirmed load-ins, generated Master Tour day sheets, and tracked hotel bookings. Not one detail slipped."
"I had no idea I had over $3,400 in uncollected mechanical and digital performance royalties sitting dormant. My assistant registered all my back catalog ISRCs on SoundExchange, The MLC, and BMI within two weeks. Paid for itself immediately."
"The dedicated project manager supervision is phenomenal. When our primary VA had planned time off during our European festival run, SageDoer had a pre-briefed backup assistant handling our Bandsintown date changes and press links seamlessly."
"We saved over $3,500 every month compared to hiring an on-site junior tour manager or booking assistant. Bandcamp merch orders ship out the next morning, our EPK is razor sharp, and venue performance deposits are collected upfront."
"Booking a 16-city US headline tour while in the middle of album tracking was overwhelming. My SageDoer VA advanced every single venue, confirmed load-ins, generated Master Tour day sheets, and tracked hotel bookings. Not one detail slipped."
"I had no idea I had over $3,400 in uncollected mechanical and digital performance royalties sitting dormant. My assistant registered all my back catalog ISRCs on SoundExchange, The MLC, and BMI within two weeks. Paid for itself immediately."
"The dedicated project manager supervision is phenomenal. When our primary VA had planned time off during our European festival run, SageDoer had a pre-briefed backup assistant handling our Bandsintown date changes and press links seamlessly."
"We saved over $3,500 every month compared to hiring an on-site junior tour manager or booking assistant. Bandcamp merch orders ship out the next morning, our EPK is razor sharp, and venue performance deposits are collected upfront."
Frequently Asked Questions
Real-world questions touring artists, singer-songwriters, and independent musicians ask before delegating career operations.
Confidentiality and leak prevention are fundamental in music. We sign comprehensive Non-Disclosure Agreements (NDAs) prior to onboarding. We recommend providing your VA with role-restricted sub-accounts within your secure cloud storage (such as Dropbox, Google Drive, or DISCO) and password managers like 1Password. Unreleased master WAVs, demo vocal recordings, private contract guarantee figures, and tour rider terms are never downloaded or stored locally on unauthorized devices.
Yes. Your VA manages the advance process 2 to 4 weeks prior to each tour stop. They contact local venue promoters and stage managers to confirm load-in windows, parking spaces for touring vans or buses, soundcheck schedules, venue backline availability, input lists, stage plots, and hospitality rider fulfillment. They synthesize all confirmed details into a clean digital day sheet accessible via Master Tour or Notion on your phone.
Your VA audits your release catalog across collection societies. They register compositions with your Performance Rights Organization (BMI, ASCAP, SESAC, or PRS) with correct writer and publisher splits. They register sound recordings with SoundExchange to capture non-interactive digital performance royalties, and submit tracks to The MLC to ensure US mechanical streaming royalties are collected. They also reconcile Songtrust and publishing administrator statements so zero revenue slips through the cracks.
Unlike unmanaged freelance gig websites where you waste hours reviewing mistakes, interviewing replacements, and monitoring time trackers, SageDoer provides an experienced Project Manager at zero extra cost. Your PM conducts quality control on all release metadata, verifies tour advance information, checks presave links, monitors invoice turnaround times, and guarantees pre-trained backup coverage if your primary assistant takes scheduled time off.
None at all. We take 0% of your performance fees, streaming royalties, publishing income, or merchandise profits. We charge zero platform fees, zero onboarding costs, and zero recruitment markups. You pay strictly for actual productive hours worked at a flat rate of $7/hour for part-time (20 hrs/wk) or $6/hour for full-time (40 hrs/wk). You can scale hours up during album launch campaigns or intense summer tour runs and pause flexibly without penalties.
Ready to Elevate Your Music Career?
Schedule a quick 30-minute discovery call or send us your touring and release administration requirements. We will match you with a vetted musician virtual assistant and dedicated project manager immediately.
Submit Your Music Career Needs
Fill out the short form below and our dedicated project manager will contact you within 2 hours.