Hire Managed Virtual Assistants for Non-Executive Directors
Stop sacrificing strategic board counsel, shareholder advocacy, and committee chair leadership to sorting through 400-page Diligent board books, conflicting AGM travel calendars, annual director conflict disclosures, and manual peer remuneration benchmarking. SageDoer pairs independent directors, board chairs, and advisory committee leads with confidentiality-certified executive assistants supervised by an experienced Project Manager at zero management fee.
Native Board Portal, Intelligence & Executive Governance Stack
Our VAs operate your board software, regulatory registers, and multi-mandate calendars from Day 1
What Our Non-Executive Director Virtual Assistants Execute Daily
Reclaim 20+ hours each week to focus on corporate strategy, CEO succession, risk oversight, and fiduciary stewardship while your multi-board operational support runs with strict discipline.
Board Pack Digesting & Critical Briefing Dossiers
Never drown in 400-page board binders before quarterly meetings. We download board packs from Diligent or Nasdaq Boardvantage, extract critical financial footnotes, synthesize management reports, and build structured 2-page executive summary briefs.
- ✓ Pulling key variance flags across quarterly P&L, balance sheets & cash burn
- ✓ Tabulating resolutions requiring director electronic signatures and voting
- ✓ Cross-indexing prior meeting minutes and open action tracker items
Committee Docket Support (Audit, RemCo & ESG)
Lead specialized board committees with total preparedness. We prepare materials for Audit & Risk, Remuneration/Compensation, and Nomination & Governance committees, tracking regulatory audit cycles and external consultant memos.
- ✓ Organizing internal/external audit findings, risk registers & whistleblowing logs
- ✓ Compiling executive peer compensation benchmarks and LTIP incentive grids
- ✓ Tracking corporate sustainability disclosures and ESG reporting compliance
Multi-Board Governance Calendar & Quorum Tracking
Eliminate schedule clashes across simultaneous public, private, and non-profit directorships. We coordinate master annual board schedules, AGM/EGM dates, committee pre-briefings, and offsite strategy retreats.
- ✓ Managing master governance schedules across multiple corporate mandates
- ✓ Scheduling private 1:1 sessions with the CEO, Lead Independent Director & CFO
- ✓ Coordinating AGM attendance, shareholder Q&A blocks & proxy cutoff deadlines
Director Disclosures, Conflict Registers & D&O Policies
Protect personal directorship standing and statutory compliance. We maintain annual director conflict-of-interest declarations, track black-out share trading windows, monitor D&O insurance renewals, and update regulatory registries.
- ✓ Maintaining updated conflict registers and outside business interest disclosures
- ✓ Logging director share dealings and filing reminders (SEC Form 4, UK PSC)
- ✓ Tracking annual Directors' & Officers' (D&O) liability policy certificates
Peer Intelligence, Proxy Advice & Market Research
Enter boardroom strategy debates with independent market data. We monitor competitor earnings transcripts, scrape proxy advisory reports (ISS, Glass Lewis), and summarize industry M&A developments from FactSet or PitchBook.
- ✓ Synthesizing ISS & Glass Lewis voting recommendations prior to AGMs
- ✓ Tracking competitor 10-K, annual reports, and investor presentation decks
- ✓ Compiling macro market intelligence dossiers on emerging sector risks
Director Fee Invoicing, Expenses & Offsite Itineraries
Keep your executive affairs organized without administrative hassle. We manage director retainer and committee fee invoicing, reconcile corporate travel expenses, and arrange seamless international board offsite itineraries.
- ✓ Drafting and submitting quarterly director fee & committee chair invoices
- ✓ Compiling receipts and expense claim reports according to company policy
- ✓ Building detailed travel decks with flights, private transfers & hotel details
How Our 4-Phase Managed Model Works
You don't need another remote freelancer to train while preparing for quarterly earnings or high-stakes board evaluations. You get an aligned, discreet assistant plus a dedicated Project Manager who oversees daily output and response times.
Submit Requirements
Share your active board mandates (public, private, PE/VC, non-profit), portal software (Diligent, Nasdaq, OnBoard), committee duties, and administrative bottlenecks with us.
Finalise the Deal
Our dedicated project manager connects promptly to review your governance deadlines, execute institutional bilateral NDAs, define customized executive briefing SOPs, and establish communication channels.
Expert Execution
Your project manager takes full charge of operations, ensuring board packs are summarized, calendar conflicts resolved, committee files audited, and peer research compiled through our vetted specialists.
Pay Only for Output
We log and charge exclusively for the virtual assistant's actual working hours. Your dedicated project manager's supervision, task audits, and quality control checks are completely free.
Traditional Freelancer Platforms vs. SageDoer
See why executive directors, committee chairs, and private equity board partners leave chaotic freelancer marketplaces for our managed operational framework.
| Evaluation Metric | Traditional Platforms (Upwork / Fiverr) | THE SMART CHOICE: SageDoer |
|---|---|---|
| Platform & Management Fees | Up to 40% in hidden markups, currency bidding fees, and monthly client subscription fees | 0% Hidden Fees. Pay strictly for hours worked. |
| Daily Team Management | Director must constantly audit individual summaries, check timesheets, and debug file access | Dedicated Project Manager acts as your single point of contact |
| Governance & Board Literacy | Hit-or-miss talent with zero understanding of board packs, fiduciary duties, or committee structures | Internally vetted, corporate-governance-literate executive assistants |
| Hiring & Deployment Speed | Endless cycles of screening, interviewing, and testing candidates right during intense AGM seasons | Instant delegation. We immediately assign the right specialist. |
| Billing & Invoicing | Disjointed multi-currency invoices difficult to reconcile against personal director accounts | Simple, unified, centralised USD invoicing for clean accounting |
| Staff Turnover & Protocol Continuity | Start the training process from scratch when an individual contractor disappears right before a board meeting | Seamless internal replacements with zero governance disruption |
Transparent Rates. Zero Management Overhead.
Your dedicated Project Manager's supervision is 100% free of charge. No setup fees, no software markups, no lock-in contracts.
Est. $560 USD / Month (4 Weeks)
Included in Part-Time:
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
- ✓ Centralised time tracking & reports
Est. $960 USD / Month (4 Weeks)
Everything in Part-Time, Plus:
- ✓ Lowest hourly rate ($6/hr)
- ✓ Pay only for hours of pure work
- ✓ Dedicated Project Manager included
- ✓ Free management supervision
- ✓ Zero setup or onboarding fees
- ✓ No monthly membership charges
- ✓ Priority daily sync & quarterly board meeting/AGM surge support
Trusted by Independent Directors, Committee Chairs & Board Partners
Hover over any card to pause the continuous feed.
"Sitting on three commercial boards means digesting over 1,000 pages of board packs every quarter. My SageDoer VA downloads books from Diligent, extracts financial footnote anomalies, highlights committee resolutions, and builds crisp 2-page briefing memos. The dedicated PM makes sure no sensitive document leaves encrypted vaults."
"As Audit Committee Chair for a Nasdaq-listed software company, reviewing external auditor memos and risk registers is time-critical. Our assistant tracks open audit items, compiles peer executive compensation filings from SEC EDGAR, and coordinates board offsite flights. It reclaimed 20 hours a week for me."
"Managing conflicting AGM schedules and quarterly meeting dates across five private equity portfolio companies used to lead to embarrassing calendar errors. Our assistant maintains a single synchronized master fiduciary calendar, tracks conflict declarations, and submits director invoices effortlessly."
"Freelancers on general marketplaces couldn't grasp corporate governance terminology, let alone navigate Nasdaq Boardvantage or summarize ISS proxy voting recommendations. SageDoer matched us with an assistant who understood boardroom protocols from Day 1. The dedicated PM makes this 10x better than managing contractors myself."
"Sitting on three commercial boards means digesting over 1,000 pages of board packs every quarter. My SageDoer VA downloads books from Diligent, extracts financial footnote anomalies, highlights committee resolutions, and builds crisp 2-page briefing memos. The dedicated PM makes sure no sensitive document leaves encrypted vaults."
"As Audit Committee Chair for a Nasdaq-listed software company, reviewing external auditor memos and risk registers is time-critical. Our assistant tracks open audit items, compiles peer executive compensation filings from SEC EDGAR, and coordinates board offsite flights. It reclaimed 20 hours a week for me."
"Managing conflicting AGM schedules and quarterly meeting dates across five private equity portfolio companies used to lead to embarrassing calendar errors. Our assistant maintains a single synchronized master fiduciary calendar, tracks conflict declarations, and submits director invoices effortlessly."
"Freelancers on general marketplaces couldn't grasp corporate governance terminology, let alone navigate Nasdaq Boardvantage or summarize ISS proxy voting recommendations. SageDoer matched us with an assistant who understood boardroom protocols from Day 1. The dedicated PM makes this 10x better than managing contractors myself."
Frequently Asked Questions
Addressing realistic concerns about boardroom confidentiality, board portal security, multiple directorships, and quarterly meeting surges.
Keep Your Focus on Fiduciary Leadership. We'll Power Your Executive Governance Desk.
Let's design a custom delegation plan for your board pack digesting, committee meeting dockets, multi-mandate calendars, peer intelligence research, and director fee invoicing. Connect with our executive operations team through your preferred channel:
Tell Us About Your Board Mandates
Submit your requirements below and our dedicated executive governance project management team will connect with you promptly.