Close Executive Placements.
Stop Drowning in Resume Formatting & ATS Data Entry.
You bill top-tier contingency and retained search fees by interviewing stellar talent, advising hiring managers, and closing offer packages—not spending your evenings re-formatting candidate CVs into agency templates, manually scraping LinkedIn profiles into Bullhorn, chasing missing references, or juggling interview time slots across time zones. Delegate your recruiting operations to vetted talent sourcing specialists supervised by a free dedicated project manager.
Search Operations Command
Dedicated Project Manager + Staffing VA
< 24 Hours
Zero ATS backlogUp to 70%
Free Project ManagerPre-Trained in Market-Leading ATS, Sourcing Engines & CRM Systems
Zero training downtime. Our Placement Consultant Virtual Assistants arrive proficient in top staffing ATS platforms, talent intelligence engines, automated resume parsers, and executive interview coordinators.
What Your Placement Virtual Assistant Handles Daily
Keep your principal recruiters and search partners focused on high-touch client consultations and candidate closing while our managed back-office team runs the recruitment mechanics.
Boolean Talent Sourcing & Pipeline Building
Surface hard-to-find passive candidates across competitive verticals before your competing headhunters even spot the job requisition.
- Complex Boolean Search Queries: Constructing targeted AND/OR/NOT strings in LinkedIn Recruiter, GitHub, and job boards.
- Talent Mapping & Competitor Poaching: Compiling organizational charts and target company lists for retained searches.
- Contact Information Verification: Extracting verified direct mobile numbers and personal email addresses via TalentOS.
- Diversity & Passive Talent Pools: Sourcing underrepresented executive profiles matching enterprise client DE&I pledges.
Blind Resume Formatting & Submittal Dossiers
Present candidate profiles in pristine, branded agency formatting that commands premium placement fees from hiring managers.
- Blind CV Redaction: Removing direct personal contact details to safeguard proprietary placement commission rights.
- Agency Template Restructuring: Normalizing messy fonts, bullet points, and timelines into unified corporate decks.
- Executive Summary Briefs: Highlighting salary expectations, notice periods, relocation flexibility, and key achievements.
- Skills Matrix Cross-Referencing: Mapping candidate proficiencies against specific job description requirements.
ATS Data Cleansing & Requisition Management
Transform your Bullhorn, Ceipal, or JobDiva database from a cluttered graveyard into a pristine, searchable goldmine of billable talent.
- Duplicate Profile Merging: Eliminating fragmented candidate records and unifying historical interaction notes.
- Job Order Linking: Mapping candidate submissions accurately to client accounts, bill rates, and job IDs.
- Status Progression Updates: Updating candidate stages from "Submitted" to "Interviewing" to "Offer Stage".
- Bulk Resume Parsing: Importing high-volume application batches with standardized tagging and skills categories.
Interview Logistics & Multi-Party Scheduling
Eradicate the calendar ping-pong that delays placement cycles. Coordinate complex panel interviews seamlessly across global time zones.
- Panel Availability Sync: Aligning hiring manager, department head, and candidate availability windows.
- Video Link & Agenda Dispatch: Sending customized Zoom/Teams calendar invites with interview guidelines.
- Interview Reminder Cadences: Sending 24-hour and 2-hour SMS/email reminders to eliminate candidate no-shows.
- Rescheduling Triage: Promptly resolving last-minute cancellations without breaking client momentum.
Reference Checking & Pre-Hire Verification
Protect your firm's reputation and fulfill client service level agreements (SLAs) with thorough, audit-ready pre-employment verification.
- Supervisory Reference Intake: Contacting past managers to gather structured feedback on performance and integrity.
- Background Portal Initiation: Triggering background, credit, and drug screenings in Checkr, Sterling, or Hireright.
- Credential & Degree Audits: Verifying university diplomas, state licenses, and professional certifications.
- Right-to-Work Documentation: Checking work authorization visas (H-1B, TN, Green Card) and I-9 form packets.
Client Business Development & Job Order Intel
Expand your agency's client book. Spot enterprise hiring surges and deliver warm business development leads directly to your desk.
- Hiring Intent Monitoring: Scraping job openings across LinkedIn, Indeed, and company career portals.
- Hiring Manager Identification: Finding Chief People Officers, Talent Acquisition VPs, and Engineering Directors.
- Cold Outreach Sequence Setup: Staging personalized email cadences pitching MPCs (Most Placeable Candidates).
- Client Fee Agreement Tracking: Logging signed terms of business, fee percentages, and exclusivity clauses.
The 4-Phase SageDoer Managed Model
A dedicated remote recruiting back-office with zero management overhead. We supervise talent sourcing accuracy, audit formatted CV dossiers, enforce strict candidate privacy, and log productive hours so you can focus on building hiring relationships and closing placements.
Submit Requirements
Share your agency specialty (IT, executive search, healthcare, engineering), primary ATS (Bullhorn, Ceipal, Loxo), weekly submittal goals, and administrative bottlenecks. Choose your channel:
Finalise The Deal
Our dedicated project manager reviews your job order templates, executes strict bilateral NDAs, aligns on resume turnaround SLAs and Boolean sourcing standards, and finalises details.
Expert Execution
Your project manager takes full operational charge, getting candidates sourced, blind resumes formatted, ATS entries cleaned, and interviews scheduled via vetted staffing specialists.
Pay Only For Output
We log and charge exclusively for the virtual assistant's actual working hours. Your dedicated project manager's supervision is completely free.
Traditional Freelancing vs. The Smart Choice
Why Placement Consultants, Executive Search Partners, and Boutique Agency Owners choose SageDoer over generic freelance portals.
| Operational Metric | Traditional Platforms Upwork / Fiverr / Freelancers |
THE SMART CHOICE
SageDoer Managed
|
|---|---|---|
| Platform & Management Fees |
Up to 40% hidden
Heavy bidding fees, markups & memberships
|
0% Hidden Fees
Pay strictly for hours worked. Zero extra markups.
|
| Daily Team Management |
Heavy Recruiter Burden
Consultants must micromanage, review search strings, and audit CVs between client calls
|
Dedicated Project Manager
Your single point of contact oversees sourcing quotas, format checks & ATS updates
|
| Quality Assurance & Industry Literacy |
Severe Sourcing Errors
Unqualified resumes submitted, broken formatting, or leaking candidate contact details
|
Dual-Layer Verification
Trained in Boolean logic, executive resume formatting, ATS tagging & candidate redaction
|
| Hiring & Deployment Speed |
3-6 Weeks Wasted
Sifting freelance applications while exclusive job requisitions go stale and unfilled
|
Instant Delegation
Deploy ready-to-work placement operations assistants within 24-48 hours
|
| Candidate Privacy & Client Discretion |
Severe Leakage Risk
Unenforceable overseas accounts with access to confidential candidate resumes & client fees
|
Institutional Security
Strict bilateral NDAs, encrypted password vaults & role-gated ATS account access
|
| Staff Turnover & Redundancy |
Placement Funnel Stalls
Freelancer disappears during a critical retained search? Candidate pipeline freezes
|
Zero-Downtime Backup
Immediate replacement trained on your agency's recruitment SOPs by our PM
|
Predictable Pricing. 0% Hidden Fees.
Slash recruitment back-office overhead by up to 70% compared to local recruiting coordinators ($50k+ base plus payroll taxes, benefits, and PTO). Pay strictly for productive work hours with guaranteed complimentary project management.
Targeted Search Desk Support
Ideal for independent executive headhunters and solo recruiters needing candidate sourcing, resume formatting, and interview calendar management.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Centralised weekly time tracking
Complete Recruiting Hub Command
An embedded operational wing managing high-volume candidate sourcing, resume formatting, ATS hygiene, interview panels, and client BD lead generation daily.
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision & QA audits
- Zero setup or onboarding fees
- No monthly membership charges
- Instant, seamless backup staff replacement
Trusted by Executive Recruiters, Headhunters & Staffing Agencies
Real feedback from placement consultants and search firm partners who boosted candidate submittal velocity with SageDoer.
"Formatting resumes into our agency template was eating up 3 hours of my recruiters' time every day. Our SageDoer assistant formats blind CV dossiers in under 30 minutes, redacts personal info cleanly, and logs submittals into Bullhorn. We doubled our weekly candidate submissions."
"Running boolean searches on LinkedIn Recruiter and parsing profiles into Loxo used to keep me at my desk until 9 PM. Our VA builds pristine talent pipelines, verifies verified emails, and stages outreach sequences. It added $42,000 in placement commissions this quarter."
"Having a free dedicated Project Manager who reviews blind candidate dossiers and audits interview panel calendars across US and European time zones is incredible. She caught scheduling conflicts before our client noticed. It feels like having a senior operations director."
"We were paying over $4,500/month locally for a recruiting coordinator who constantly made ATS entry errors. At $6/hour full-time, our SageDoer assistant coordinates Ceipal job orders, conducts background checks in Checkr, and keeps our candidate pipeline humming."
"Formatting resumes into our agency template was eating up 3 hours of my recruiters' time every day. Our SageDoer assistant formats blind CV dossiers in under 30 minutes, redacts personal info cleanly, and logs submittals into Bullhorn. We doubled our weekly candidate submissions."
"Running boolean searches on LinkedIn Recruiter and parsing profiles into Loxo used to keep me at my desk until 9 PM. Our VA builds pristine talent pipelines, verifies verified emails, and stages outreach sequences. It added $42,000 in placement commissions this quarter."
"Having a free dedicated Project Manager who reviews blind candidate dossiers and audits interview panel calendars across US and European time zones is incredible. She caught scheduling conflicts before our client noticed. It feels like having a senior operations director."
"We were paying over $4,500/month locally for a recruiting coordinator who constantly made ATS entry errors. At $6/hour full-time, our SageDoer assistant coordinates Ceipal job orders, conducts background checks in Checkr, and keeps our candidate pipeline humming."
Frequently Asked Questions About Placement VAs
Everything you need to know about candidate confidentiality, ATS access permissions, resume formatting speed, and dedicated project manager supervision.
Streamline Your Placement Operations Today
Tell us about your recruiting agency, current ATS (Bullhorn, Ceipal, Loxo, JobDiva), active job requisition volume, and back-office bottlenecks. Our dedicated project manager will review your setup and outline a custom staffing plan within 4 hours.
Submit Your Staffing Support Requirements
Fill out the brief form below and our dedicated project manager will respond within 4 hours.