Keep Your Presses Running While We Handle
File Preflight, Artwork Proofs & Print Job Estimating
Stop losing billable shop hours fixing low-res customer artwork, vectorizing raster logos, generating custom job quotes, and chasing proof approvals. Sagedoer provides Managed Print Shop Virtual Assistants overseen by a dedicated Project Manager at $0 management fees.
Why Print Business Owners Rely On Our Team
Your press operators and production managers make money printing rolls, sheets, and garments—not trapped in email chains begging clients for 300 DPI vector artwork.
Automated Preflight & File Fixing
We review incoming customer PDFs, convert RGB to CMYK or Pantone spot colors, add required 0.125" bleeds, outline missing fonts, and embed hi-res assets to prevent press-stopping errors.
Up to 70% Overhead Reduction
Hiring an in-house graphic pre-press technician or CSR costs $22-$32/hr plus payroll taxes, benefits, and workstation software licenses. Get managed pre-press execution starting at just $6-$7/hr.
Fast Vectorization & Separation
Need low-res JPEG customer logos turned into ultra-crisp vector files? We vectorize artwork in Illustrator, prep simulated process or spot color separations for screen print, and generate DTF gang sheets.
Fast Estimating & Proof Generation
Turn RFQs into quotes in minutes. Your VA computes paper stock formulas, machine run times, finishing add-ons, and emails branded visual mockups with digital signature approval links.
Zero-Cost Dedicated Project Manager
You don't need to micromanage your VA. Your dedicated Sagedoer Project Manager oversees daily proof turnaround times, audits preflight checklists, and ensures your orders proceed without delay.
Supplier Sourcing & Outsource Routing
Need trade-only wholesale printing or gang-run pricing? We coordinate with wholesale trade printers (4over, SinaLite, Stouse, SanMar, S&S Activewear), tracking blank apparel shipments directly to your dock.
Print MIS, Design & Pre-Press Tools We Master
We integrate directly into your existing print management system, vector design platforms, and cloud production queues.
What Your Print Shop VA Executes Daily
We handle artwork preflighting, client proofing, quote formulation, and vendor coordination so you can focus on machine throughput and growing sales.
Pre-Press & Artwork Prep
- Preflight Verification: Checking files for resolution (300 DPI), font outlines, transparency flattening, and converting RGB to CMYK or Pantone colors.
- Bleeds, Trim & Dielines: Adding standard 0.125" (or wide-format 0.5") bleeds, safety margins, cut contours, and spot-color kiss-cut dielines for plotting.
- Vector Redraws & Tracing: Manually recreating pixelated JPEG/PNG client logos into high-resolution EPS, AI, or SVG vector master files.
- Screen & DTF Separations: Creating underbases, spot-color channel separations in Photoshop, and nesting files into high-yield DTF gang sheets.
Digital Proofing & Approvals
- Mockup Creation: Placing customer designs onto photo-realistic 3D mockups (t-shirts, yard signs, roll labels, banner stands, vehicle wraps).
- Proof PDF Assembly: Generating branded proof sheets indicating print dimensions, ink colors, material substrates, and finishing specifications.
- Customer Approval Tracking: Sending automated email and SMS proof reminders to prevent stalled orders and missed production deadlines.
- Job Ticket Generation: Routing approved, press-ready files into print RIP queues (Caldera, Onyx, VersaWorks, Fiery) with matching job specs.
Estimating, MIS & Procurement
- Print Job Estimating: Calculating square footage, paper stock weights, lamination costs, grommets, and setup fees in Printavo, ShopVox, or Excel.
- Blank Garment & Stock Orders: Creating and confirming purchase orders with wholesale vendors (SanMar, S&S Activewear, Grimco, Polymershapes).
- Invoice & Deposit Collections: Sending deposit payment requests prior to press runs and reconciling paid balances via QuickBooks or Stripe.
- Shipping & Tracking Logistics: Generating UPS/FedEx labels, scheduling freight pickups for skids, and sending tracking numbers to clients.
A Frictionless 4-Step Process
From raw customer artwork to approved print-ready files without friction or management headaches.
Submit Requirements
Tell us your print specialty (screen printing, digital offset, signs, DTF) and the software you use (Printavo, Illustrator, ShopVox) via Email, Form, or WhatsApp.
Finalise the Deal
Your dedicated Sagedoer Project Manager reviews your prepress standards, proof turnaround times, and finalizes your custom onboarding plan.
Expert Execution
Forward incoming client artwork or job tickets. Your PM oversees your VA as they preflight files, build mockups, and generate quotes with zero downtime.
Pay Only for Output
We log and charge exclusively for the VA's actual productive hours. Your dedicated Project Manager's quality checks and daily supervision are 100% free.
Traditional Platforms vs. Sagedoer
Why print business owners choose our managed structure over unverified freelancers.
| Feature | Traditional Freelance Portals | The Smart Choice: Sagedoer |
|---|---|---|
| Platform & Management Fees | Up to 40% hidden markups, job bidding fees, and monthly platform tiers | 0% Hidden Fees. Pay strictly for productive hours. |
| Daily Team Management | You must constantly oversee, communicate with, and manage freelancers | Dedicated Project Manager acts as your single point of contact |
| Print Quality & Knowledge | Generic designers who don't understand bleeds, CMYK vs RGB, or dielines | Internally vetted print professionals trained in commercial pre-press |
| Hiring & Deployment Speed | Weeks of reviewing graphic portfolios and testing candidate reliability | Rapid deployment. Matched with the right print specialist in 24-48 hrs |
| Billing & Invoicing | Disjointed multi-contractor invoices with foreign exchange markups | Consolidated, centralized transparent USD invoicing |
| Staff Turnover & Disruptions | Start the entire recruitment cycle again when a contractor disappears | Seamless internal bench backup coverage with zero production interruption |
Simple, Predictable Hourly Pricing
No contracts or platform subscriptions. Dedicated Project Manager included at zero extra charge.
Est. $560 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
Est. $960 USD / Month (4 Weeks)
- Pay only for hours of pure work
- Dedicated Project Manager included
- Free management supervision
- Zero setup or onboarding fees
- No monthly membership charges
What Printshop Owners & Operators Say
Real feedback from digital printers, screen printing shops, and sign manufacturers.
"Before Sagedoer, our press operators spent 3 hours every morning fixing 72 DPI images and missing bleed files. Now our VA fixes incoming art in Illustrator and has proofs ready before we even unlock the shop doors."
"We run high-volume screen printing and DTF gang sheets. Our Sagedoer VA handles all our garment mockups and Printavo order entries. We saved over $28,000 this year compared to our former in-house CSR."
"The accuracy on wide-format cut contours and dielines is phenomenal. We use ShopVox, and our VA generates estimates and orders blank substrates from Grimco seamlessly. Our dedicated PM makes sure no balls are dropped."
"Our quote turnaround time went from 24 hours down to under 45 minutes. When customers get quick quotes and instant proofs, they close on the spot. Sagedoer helped us grow revenue by 34% this year."
"Before Sagedoer, our press operators spent 3 hours every morning fixing 72 DPI images and missing bleed files. Now our VA fixes incoming art in Illustrator and has proofs ready before we even unlock the shop doors."
"We run high-volume screen printing and DTF gang sheets. Our Sagedoer VA handles all our garment mockups and Printavo order entries. We saved over $28,000 this year compared to our former in-house CSR."
Questions Print Business Owners Ask
Realistic answers addressing technical pre-press workflows, color management, and file handoffs.
Get Your Print Shop VA Ready in 24-48 Hours
Submit your requirements below or reach out directly to discuss your printing business workflow.